Refund / Liability Policy for Withdrawals

Refund / Liability Policy
for Withdrawals

Liability calculations are based upon the "official" withdrawal date or date the class is dropped. Students begin incurring charges when their scheduled courses begin, not the day they complete the registration process. For liability purposes, the first day that classes are offered, as scheduled by the campus, shall be considered the first day of the semester, quarter or other term, and the first week of classes for purposes of this section, shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed.

All tuition and fee liabilities are calculated based on the date of separation as recorded in the Student Records and Financial Services Office. Students will be liable for charges based on the Liability Schedules below and financial aid will be based on the Return of Title IV Funds scheduled below. A student who decides not to take classes and notifies the college any time on or after the first day of classes shall be liable for charges based on the Liability Schedules below. The last date of academic attendance will be used for students who unofficially withdraw by ceasing to attend classes. The period midpoint will be used if the last date of academic attendance cannot be determined through our attendance monitoring process.

Students who wish to separate from the college must complete a leave of absence or withdrawal form, which is initiated with their academic department. A student is not officially withdrawn until the paperwork is submitted to the Student Records and Financial Services Office.

A student who is dismissed from Alfred State for academic or disciplinary reasons prior to the end of the academic term shall be liable for all costs for that term and shall not be eligible for a refund of payment made or a reduction of charges.

Part-of-Term Calendar • Fall 2022

Part of Term	Length of Term	Start Date	End Date	Last Day to Add	Last Day to Drop	Last Day to Drop Without Fee	Liability Begins
1	Full Term	Aug. 29	Dec. 16	Sept. 12	Nov. 04	Sept. 19	Sept. 05
2	4 weeks	Aug. 29	Sept. 21	Sept. 01	Sept. 09	Sept. 01	Aug. 31
AA	3 weeks	Aug. 29	Sept. 16	Aug. 31	Sept. 08	Aug. 31	Aug. 31
AC	4 weeks	Aug. 29	Sept. 26	Sept. 01	Sept. 12	Sept. 01	Aug. 31
D	7 weeks	Aug. 29	Oct. 19	Sept. 07	Sept. 22	Sept. 07	Sept. 05
E	8 weeks	Aug. 29	Oct. 21	Sept. 08	Sept. 23	Sept. 08	Sept. 05
G	5 weeks	Aug. 29	Sept. 30	Sept. 02	Sept. 15	Sept. 02	Sept. 05
O	10 weeks	Aug. 29	Nov. 09	Sept. 12	Oct. 05	Sept. 12	Sept. 05
R	8 weeks	Aug. 29	Oct. 25	Sept. 08	Sept. 23	Sept. 08	Sept. 05
U	3 weeks	Aug. 29	Sept. 14	Aug. 31	Sept. 06	Aug. 31	Aug. 31
V	3 weeks	Sept. 15	Sept. 30	Sept. 19	Sept. 22	Sept. 19	Sept. 17
P	4 weeks	Sept. 19	Oct. 18	Sept. 22	Sept. 30	Sept. 22	Sept. 21
6	4 weeks	Sept. 22	Oct. 21	Sept. 27	Oct. 07	Sept. 27	Sept. 24
AD	4 weeks	Sept. 27	Oct. 21	Sept. 30	Oct. 11	Sept. 30	Sept. 29
C	10 weeks	Oct. 05	Dec. 16	Oct. 18	Nov. 08	Oct. 18	Oct. 12
H	5 weeks	Oct. 05	Nov. 08	Oct. 11	Oct. 21	Oct. 11	Oct. 12
W	3 weeks	Oct. 05	Oct. 21	Oct. 07	Oct. 13	Oct. 07	Oct. 07
Q	4 weeks	Oct. 19	Nov. 15	Oct. 24	Nov. 01	Oct. 24	Oct. 21
5	5 weeks	Oct. 24	Nov. 30	Oct. 28	Nov. 09	Oct. 28	Oct. 31
8	4 weeks	Oct. 24	Nov. 18	Oct. 27	Nov. 04	Oct. 27	Oct. 26
F	8 weeks	Oct. 24	Dec. 16	Nov. 02	Nov. 17	Nov. 02	Oct. 31
T	7 weeks	Oct. 24	Dec. 16	Nov. 02	Nov. 17	Nov. 02	Oct. 31
X	3 weeks	Oct. 24	Nov. 08	Oct. 26	Oct. 31	Oct. 26	Oct. 26
S	3 weeks	Oct. 26	Nov. 15	Oct. 28	Nov. 04	Oct. 28	Oct. 28
I	5 weeks	Nov. 09	Dec. 16	Nov. 15	Nov. 30	Nov. 15	Nov. 16
Y	3 weeks	Nov. 09	Nov. 30	Nov. 11	Nov. 17	Nov. 11	Nov. 11
7	4 weeks	Nov. 16	Dec. 16	Nov. 21	Dec. 02	Nov. 21	Nov. 18
4	4 weeks	Nov. 21	Dec. 16	Nov. 29	Dec. 06	Nov. 29	Nov. 23
Z	3 weeks	Dec. 01	Dec. 16	Dec. 05	Dec. 08	Dec. 05	Dec. 03

Part-of-Term Calendar • Winter 2022

Part of Term	Length of Term	Start Date	End Date	Last Day to Add	Last Day to Drop	Liability Begins
1	3 Week	Dec. 27	Jan. 16	Dec. 26	Jan. 04	Dec. 29

Part-of-Term Calendar • Spring 2023

Part of Term	Length of Term	Start Date	End Date	Last Day to Add	Last Day to Drop	Last Day to Drop Without Fee	Liability Begins
1	Full Term	Jan. 23	May 12	Feb. 10	March 21	Feb. 10	Jan. 30
O	10 weeks	Jan. 23	April 07	Feb. 03	Feb. 24	Feb. 03	Jan. 30
E	8 weeks	Jan. 23	March 22	Feb. 01	Feb. 16	Feb. 01	Jan. 30
D	7 weeks	Jan. 23	March 10	Jan. 31	Feb. 15	Jan. 31	Jan. 30
G	5 weeks	Jan. 23	Feb. 24	Jan. 27	Feb. 22	Jan. 27	Jan. 30
8	4 weeks	Jan. 23	Feb. 17	Jan. 26	Feb. 03	Jan. 26	Jan. 25
J	3 weeks	Jan. 23	Feb. 10	Jan. 27	Feb. 01	Jan. 25	Jan. 25
U	3 weeks	Jan. 23	Feb. 08	Jan. 25	Jan. 31	Jan. 25	Jan. 25
V	3 weeks	Feb. 09	Feb. 24	Feb. 13	Feb. 16	Feb. 13	Feb. 11
9	4 weeks	Feb. 13	March 10	Feb. 16	Feb. 24	Feb. 16	Feb. 15
4	4 weeks	Feb. 20	March 22	Feb. 23	March 02	Feb. 23	Feb. 22
13	3 weeks	Feb. 20	March 10	Feb. 22	March 01	Feb. 22	Feb. 22
C	10 weeks	Feb. 27	May 12	March 10	April 07	March 10	March 06
H	5 weeks	Feb. 27	April 07	March 03	March 22	March 03	March 06
W	3 weeks	Feb. 27	March 22	March 01	March 07	March 01	March 01
T	7 weeks	March 20	May 12	March 29	April 21	March 29	March 27
Q	4 weeks	March 20	April 14	March 23	March 31	March 23	March 22
F	8 weeks	March 23	May 12	April 03	April 25	April 03	March 30
14	4 weeks	March 23	April 19	March 28	April 06	March 28	March 25
3	4 weeks	March 23	April 14	March 28	April 04	March 28	March 25
X	3 weeks	March 23	April 07	March 27	March 30	March 27	March 25
17	4 weeks	March 27	April 21	March 30	April 07	March 30	March 29
I	5 weeks	April 10	May. 12	April 14	April 26	April 14	April 17
Y	3 weeks	April 10	April 26	April 12	April 18	April 12	April 12
7	4 weeks	April 17	May 12	April 20	April 28	April 20	April 19
10	4 weeks	April 20	May 12	April 25	May 02	April 25	April 22
Z	3 weeks	April 27	May 12	May 01	May 04	May 01	April 29

Part-of-Term Calendar • Summer 2023

Part of Term	Length of Term	Start Date	End Date	Last Day to Add	Last Day to Drop	Liability Begins
1	10 weeks	May 25	Aug. 02	June 07	June 28	June 15
2	12 weeks	May 25	Aug. 16	June 09	July 05	June 15
A	3 weeks	May 25	June 14	May 25	June 05	June 01
B	3 weeks	June 22	July 12	June 22	July 03	June 29
C	4 weeks	May 25	June 21	May 25	June 07	June 01
D	4 weeks	June 22	July 19	June 22	July 05	June 29
E	4 weeks	July 20	Aug. 16	July 20	Aug. 02	July 27

Tuition and Fees Liability Schedule

The following liability schedules are for these fees:

Tuition
Student Activity Fee
Athletics Fee
Technology Fee
Health Fee
Transportation Fee
Fitness Center Fee
Course Fees

Fall/Spring Full Semester Courses

Week	Liability
1	0%
2	30%
3	50%
4	70%
5 +	100%

12 Week Part-of-Term Courses

Week	Liability
1	0%
2	40%
3	60%
4 +	100%

10 Week Part-of-Term Courses

Week	Liability
1	0%
2	50%
3	70%
4 +	100%

9 Week Part-of-Term Courses

Week	Liability
1	0%
2	55%
3	75%
4 +	100%

8 Week Part-of-Term Courses

Week	Liability
1	0%
2	60%
3	80%
4 +	100%

7 Week Part-of-Term Courses

Week	Liability
1	0%
2	65%
3 +	100%

6 Week Part-of-Term Courses

Week	Liability
1	0%
2	70%
3 +	100%

5 Week Part-of-Term Courses

Week	Liability
1	0%
2	75%
3 +	100%

4 Week Part-of-Term Courses

Day	Liability
1 - 2	0%
3 - 5	50%
2 Week +	100%

3 Week Part-of-Term Courses

Day	Liability
1 - 2	0%
3 - 5	65%
2 Week +	100%

2 Week Part-of-Term Courses

Day	Liability
1 - 2	0%
3 - 5	80%
2 Week	100%

1 Week Part-of-Term Courses

Day	Liability
1	100%

Other Fees	Liability
Orientation	100% liable as of the first day of class.
College	100% liable as of the first day of class. Liability is based on the number of credit hours in process at the time of the withdrawal.
Transcript	Non-refundable once liable for semester tuition charge(s).
Late Registration	100% liable after the first week.
Graduation	Charge removed only if the student withdraws during first four weeks of classes. No charges will be removed after the fourth week.
Vehicle Registration	Charge removed only if the student withdraws during first four weeks of classes. (Vehicle hang tag must be returned). No charges will be removed after the fourth week.

Housing and Meal Liability Schedule

Fall/Spring Room Rent Fee
Liability Schedule

Week	Liability
1	0%
2 - 8	50%
9 +	100%

NOTE - Students holding Residential Student Staff positions will receive credit from their start date in the position through their termination date as determined by the Office of Residential Life.

Meal Plan and
Campus Spending Account

Unused portions are refunded by the ACES Office or are credited to the student's bill.

Please call 607-587-4064 or visit their office on the first floor of CDH where your ASC Photo ID was taken for more information.

Return of Title IV Funds

If a student withdraws, is dismissed, or takes a leave of absence prior to the 60% point of the semester, Title IV funds must be returned to the source based on federal regulations unless a student meets one of the withdrawal exemptions for programs offered in modules. For the purpose of the return of Title IV funds, Title IV aid is PELL, SEOG, Federal Subsidized Direct Loans, Federal Unsubsidized Direct Loans, and Federal PLUS Loans. Students who do not complete at least 60% of the semester and are receiving Title IV aid may owe a bill after funds are returned to the source. This is also the case for students who unofficially withdraw by ceasing to attend classes.

Institutional Scholarships

Should a student receiving an Distinguished Scholars Program Scholarship or a resource that includes a housing credit, tuition credit, and/or meal plan credit withdraws, is dismissed, or takes a leave of absence, the Distinguished Scholars Program Scholarship or credit will be pro-rated according to the adjusted charges. If a student receiving any other institutional scholarship withdraws, is dismissed or takes a leave of absence up through Census Day, the student will not be entitled to the scholarship.

Late Fees and Collections

If your withdrawal, dismissal, or leave of absence results in a balance due to Alfred State, it is important that payment or payment arrangements are made as soon as you receive the initial billing notice. Any balance not paid within 30 days of the initial billing notice will be subject to a late fee per the schedule below:

Debt	Administrative or Late Payment Fee
Less than $1,000	Up to $30
$1,000 to $1,999	Up to $40
$2,000 and above	Up to $50

In accordance with State University of New York (SUNY) policy, the College sends past due accounts to a collection agency and/or the New York State Attorney General when the account is three months past due.