Refund / Liability Policy for Withdrawals

Refund / Liability Policy
for Withdrawals

Liability calculations are based upon the "official" withdrawal date or date the class is dropped. Students begin incurring charges when their scheduled courses begin, not the day they complete the registration process. For liability purposes, the first day that classes are offered, as scheduled by the campus, shall be considered the first day of the semester, quarter or other term, and the first week of classes for purposes of this section, shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed.

All tuition and fee liabilities are calculated based on the date of separation as recorded in the Student Records and Financial Services Office. Students will be liable for charges based on the Liability Schedules below and financial aid will be based on the Return of Title IV Funds scheduled below. A student who decides not to take classes and notifies the college any time on or after the first day of classes shall be liable for charges based on the Liability Schedules below. The last date of academic attendance will be used for students who unofficially withdraw by ceasing to attend classes. The period midpoint will be used if the last date of academic attendance cannot be determined through our attendance monitoring process.

Students who wish to separate from the college must complete a leave of absence or withdrawal form, which is initiated with their academic department. A student is not officially withdrawn until the paperwork is submitted to the Student Records and Financial Services Office.

A student who is dismissed from Alfred State for academic or disciplinary reasons prior to the end of the academic term shall be liable for all costs for that term and shall not be eligible for a refund of payment made or a reduction of charges.

Part-of-Term Calendar • Summer 2024

Part of Term	Length of Term	Start Date	End Date	Last Day to Add	Last Day to Drop	Liability Begins
1	10 Weeks	May 28	Aug 05	Jun 10	Jul 08	Jun 04
2	12 weeks	May 28	Aug 19	Jun 12	Jul 16	Jun 04
A	3 weeks	May 28	Jun 17	May 28	June 07	May 30
B	3 weeks	Jun 24	Jul 12	Jun 24	Jul 04	Jun 26
C	4 weeks	May 28	Jun 24	May 28	Jun 12	May 30
D	4 weeks	Jun 24	Jul 19	Jun 24	Jul 09	Jun 26
E	4 weeks	Jul 23	Aug 19	Jul 23	Aug 07	Jul 25

Part-of-Term Calendar • Fall 2024

Part of Term	Length of Term	Start Date	End Date	Last Day to Add	Last Day to Drop	Last Day to Drop Without Fee	Liability Begins	100% Liable
1	Full Term	Aug. 26	Dec. 13	Sep. 09	Nov. 01	Sep. 16	Sep. 02	Sep. 23
O	10 weeks	Aug 26	Nov. 06	Sep. 09	Oct. 09	Sep. 09	Sep. 02	Sep. 16
E	8 weeks	Aug. 26	Oct. 18	Sep. 5	Sep. 26	Sep. 05	Sep. 02	Sep. 16
D	7 weeks	Aug. 26	Oct. 16	Sep. 04	Sep. 24	Sep. 04	Sep. 02	Sep. 09
G	5 weeks	Aug. 26	Sep. 27	Aug. 30	Sep. 16	Aug. 30	Sep. 02	Sep. 09
2	4 weeks	Aug. 26	Sep. 18	Aug. 29	Sep. 10	Aug.29	Aug. 28	Sep. 02
AC	4 weeks	Aug. 26	Sep. 23	Aug. 29	Sep. 11	Aug. 29	Aug. 28	Sep. 02
U	3 weeks	Aug. 26	Sep. 11	Aug. 28	Sep. 05	Aug. 28	Aug. 28	Sep. 02
11	5 weeks	Sep. 12	Oct. 18	Sep. 18	Oct. 02	Sep. 18	Sep. 19	Sep. 26
V	3 weeks	Sep. 12	Sep. 27	Sep. 16	Sep. 23	Sep. 16	Sep. 14	Sep. 19
6	4 weeks	Sep. 19	Oct. 18	Sep. 24	Oct. 4	Sep. 24	Sep. 21	Sep. 26
H	5 weeks	Sep. 30	Nov. 05	Oct. 04	Oct. 22	Oct. 04	Oct. 07	Oct. 13
W	3 weeks	Sep. 30	Oct. 18	Oct. 02	Oct. 11	Oct. 02	Oct. 02	Oct. 07
F	8 weeks	Oct. 21	Dec. 13	Oct. 30	Nov. 20	Oct. 30	Oct. 28	Oct. 11
T	7 weeks	Oct. 21	Dec. 13	Oct. 30	Nov. 20	Oct. 30	Oct. 28	Nov. 04
5	5 weeks	Oct. 21	Nov. 22	Oct. 25	Nov. 08	Oct. 25	Oct. 28	Nov. 04
8	4 weeks	Oct. 21	Nov. 15	Oct. 24	Nov. 05	Oct. 24	Oct. 23	Oct. 28
X	3 weeks	Oct. 21	Nov. 05	Oct. 23	Oct. 30	Oct. 23	Oct. 23	Oct. 28
I	5 weeks	Nov. 06	Dec. 13	Nov. 12	Nov. 26	Nov. 12	Nov. 13	Nov. 20
Y	3 weeks	Nov. 06	Nov. 22	Nov. 08	Nov. 15	Nov. 08	Nov. 08	Nov. 13
4	4 weeks	Nov. 18	Dec. 13	Nov. 21	Dec. 05	Nov. 21	Nov. 20	Nov. 25
Z	3 weeks	Nov. 25	Dec. 13	Dec. 02	Dec. 09	Dec. 02	Nov. 27	Dec. 02

Tuition and Fees Liability Schedule

The following liability schedules are for these fees:

Tuition
Student Activity Fee
Athletics Fee
Technology Fee
Health Fee
Transportation Fee
Fitness Center Fee
Course Fees

Fall/Spring Full Semester Courses

Week	Liability
1	0%
2	30%
3	50%
4	70%
5 +	100%

12 Week Part-of-Term Courses

Week	Liability
1	0%
2	40%
3	60%
4 +	100%

10 Week Part-of-Term Courses

Week	Liability
1	0%
2	50%
3	70%
4 +	100%

9 Week Part-of-Term Courses

Week	Liability
1	0%
2	55%
3	75%
4 +	100%

8 Week Part-of-Term Courses

Week	Liability
1	0%
2	60%
3	80%
4 +	100%

7 Week Part-of-Term Courses

Week	Liability
1	0%
2	65%
3 +	100%

6 Week Part-of-Term Courses

Week	Liability
1	0%
2	70%
3 +	100%

5 Week Part-of-Term Courses

Week	Liability
1	0%
2	75%
3 +	100%

4 Week Part-of-Term Courses

Day	Liability
1 - 2	0%
3 - 5	50%
2 Week +	100%

3 Week Part-of-Term Courses

Day	Liability
1 - 2	0%
3 - 5	65%
2 Week +	100%

2 Week Part-of-Term Courses

Day	Liability
1 - 2	0%
3 - 5	80%
2 Week	100%

1 Week Part-of-Term Courses

Day	Liability
1	100%

Other Fees	Liability
Orientation	100% liable as of the first day of class.
College	100% liable as of the first day of class. Liability is based on the number of credit hours in process at the time of the withdrawal.
Transcript	Non-refundable once liable for semester tuition charge(s).
Late Registration	100% liable after the first week.
Graduation	Charge removed only if the student withdraws during first four weeks of classes. No charges will be removed after the fourth week.
Vehicle Registration	Charge removed only if the student withdraws during first four weeks of classes. (Vehicle hang tag must be returned). No charges will be removed after the fourth week.

Housing and Meal Liability Schedule

Fall/Spring Room Rent Fee
Liability Schedule

Week	Liability
1	0%
2 - 8	50%
9 +	100%

NOTE - Students holding Residential Student Staff positions will receive credit from their start date in the position through their termination date as determined by the Office of Residential Life.

Meal Plan and
Campus Spending Account

Unused portions are refunded by the ACES Office or are credited to the student's bill.

Please call 607-587-4064 or visit their office on the first floor of CDH where your ASC Photo ID was taken for more information.

Return of Title IV Funds

If a student withdraws, is dismissed, or takes a leave of absence prior to the 60% point of the semester, Title IV funds must be returned to the source based on federal regulations unless a student meets one of the withdrawal exemptions for programs offered in modules. For the purpose of the return of Title IV funds, Title IV aid is PELL, SEOG, Federal Subsidized Direct Loans, Federal Unsubsidized Direct Loans, and Federal PLUS Loans. Students who do not complete at least 60% of the semester and are receiving Title IV aid may owe a bill after funds are returned to the source. This is also the case for students who unofficially withdraw by ceasing to attend classes.

Institutional Scholarships

Should a student receiving an Distinguished Scholars Program Scholarship or a resource that includes a housing credit, tuition credit, and/or meal plan credit withdraws, is dismissed, or takes a leave of absence, the Distinguished Scholars Program Scholarship or credit will be pro-rated according to the adjusted charges. If a student receiving any other institutional scholarship withdraws, is dismissed or takes a leave of absence up through Census Day, the student will not be entitled to the scholarship.

Late Fees and Collections

If your withdrawal, dismissal, or leave of absence results in a balance due to Alfred State, it is important that payment or payment arrangements are made as soon as you receive the initial billing notice. Any balance not paid within 30 days of the initial billing notice will be subject to a late fee per the schedule below:

Debt	Administrative or Late Payment Fee
Less than $1,000	Up to $30
$1,000 to $1,999	Up to $40
$2,000 and above	Up to $50

In accordance with State University of New York (SUNY) policy, the College sends past due accounts to a collection agency and/or the New York State Attorney General when the account is three months past due.