Refund/Liability Policy for Withdrawals

Refund/Liability Policy for Withdrawals

All tuition and fee liabilities are calculated based on the date of separation as recorded in the Student Records and Financial Services Office. Students who will be separating from the college must file the appropriate paperwork with the Student Records and Financial Services Office.

The end of each week is 4 p.m. on Friday. After 4 p.m. on Friday, the liability schedule will begin for the next week.

No credits are given if the student withdraws after the fourth week of classes.

A student must officially withdraw from all courses or take a leave of absence in order to be eligible for a partial tuition refund. Students must complete a leave of absence or withdrawal form, which is initiated with their academic department. A student is not officially withdrawn until the paperwork is submitted to the Student Records and Financial Services Office.

Following is a liability schedule based upon the "official" withdrawal date or date the class is dropped. Students begin incurring charges the first day of the semester, not the day they complete the registration process.

A student who is dismissed from Alfred State for academic or disciplinary reasons prior to the end of the academic term shall be liable for all costs for that term and shall not be eligible for a refund of payment made or a reduction of charges.

Tuition, Student Activity Fee, Athletics Fee, Technology Fee, Health Fee, Transportation Fee, Course Fee for Fall and Spring Semesters:

  • 1st week 0% Liability
  • 2nd week 30% Liability
  • 3rd week 50% Liability
  • 4th week 70% Liability
  • 5th week 100% Liability

Tuition and Fees Liability Schedules for Summer and Winter Semesters:

10 weeks

  • *1st week - 0% Liability
  • 2nd week - 50% Liability
  • 3rd week - 70% Liability
  • 4th week + - 100% Liability

5 weeks

  • *1st week - 0% Liability
  • 2nd week - 75% Liability
  • 3rd week - 100% Liability

3 weeks

  • *Day 1&2 - 0% Liability
  • Day 3, 4, & 5 - 65% Liability
  • 2nd Week + - 100% Liability

*For liability purposes, the first day of class session shall be considered the first day as reported on the Academic Calendar. The end of the first week shall be figured as of the close (at 4 p.m.) of five business days.

Transcript Fee, and Late Registration Fee:
Non-refundable after first week.

College Fee and Orientation Fee:
Non-refundable.

Fitness Center Fee, Graduation Fee, and Vehicle Registration Fee:
Charge removed only if the student withdraws during first four weeks of classes. (Vehicle hang tag must be returned, and Fitness Center fee will only be removed if not registered.) No charges will be removed after the fourth week.

Room Rent Fee:

  • 1st week - 0% Liability
  • 2nd - 8th week - 50% Liability
  • After 8th week - 100% Liability

Meal Plan, Campus Spending Account:
Unused portions are refunded by the ACES Office or are credited to the student's bill.

If a student withdraws, is dismissed for academic or disciplinary reasons, or takes a leave of absence prior to the 60% point of the semester, Title IV funds must be returned to the source based on federal regulations. For the purpose of return of Title IV funds, Title IV aid is PELL, SEOG, Federal Direct Subsidized and Unsubsidized Stafford Loans, and PLUS loans. Students who do not complete at least 60% of the semester and are receiving Title IV aid may owe a bill after funds are returned to the source.