Refund / Liability Policy
for Withdrawals
Liability calculations are based upon the "official" withdrawal date or date the class is dropped. Students begin incurring charges when their scheduled courses begin, not the day they complete the registration process. For liability purposes, the first day of class session shall be considered the first day the scheduled course to begin. The end of the first week shall be figured as of the close (at 4:00 P.M.) of five business days.
All tuition and fee liabilities are calculated based on the date of separation as recorded in the Student Records and Financial Services Office. A student who decides not to take classes and notifies the college any time AFTER 4:00 P.M. on the Friday before classes start shall be liable for charges based on the Liability Schedules below and financial aid will be based on the Return of Title IV Funds schedule below.
A student must officially withdraw from all courses or take a leave of absence in order to be eligible for a refund. Students must complete a leave of absence or withdrawal form, which is initiated with their academic department. A student is not officially withdrawn until the paperwork is submitted to the Student Records and Financial Services Office.
A student who is dismissed from Alfred State for academic or disciplinary reasons prior to the end of the academic term shall be liable for all costs for that term and shall not be eligible for a refund of payment made or a reduction of charges.
Part-of-Term Calendar • Fall 2020
| Part of Term | Length | Start Date | End Date | Last Day Add/Drop Without a Fee | Liability Begins | Last Day to Add | Last Day to Drop |
|---|---|---|---|---|---|---|---|
| 1 | Full Term | Aug 24 | Dec 11 | Sep 11 | Aug 29 | Sep 4 | Oct 23 |
| O | 10 Week | Aug 24 | Nov 3 | Sep 4 | Aug 29 | Sep 4 | Sep 25 |
| E | 8 Week | Aug 24 | Oct 16 | Sep 2 | Aug 29 | Sep 2 | Sep 17 |
| R | 8 Week | Aug 24 | Oct 20 | Sep 2 | Aug 29 | Sep 2 | Sep 18 |
| D | 7 Week | Aug 24 | Oct 13 | Sep 1 | Aug 29 | Sep 1 | Sep 16 |
| G | 5 Week | Aug 24 | Sep 25 | Aug 28 | Aug 29 | Aug 28 | Sep 9 |
| AC | 4 Week | Aug 24 | Sep 18 | Aug 27 | Aug 26 | Aug 27 | Sep 4 |
| 2 | 4 Week | Aug 24 | Sep 16 | Aug 27 | Aug 26 | Aug 27 | Sep 3 |
| AA | 3 Week | Aug 24 | Sep 11 | Aug 26 | Aug 26 | Aug 26 | Sep 2 |
| U | 3 Week | Aug 24 | Sep 8 | Aug 26 | Aug 26 | Aug 26 | Aug 31 |
| V | 3 Week | Sep 9 | Sep 25 | Sep 11 | Sep 11 | Sep 11 | Sep 17 |
| P | 4 Week | Sep 14 | Oct 13 | Sep 17 | Sep 16 | Sep 17 | Sep 25 |
| 6 | 4 Week | Sep 17 | Oct 16 | Sep 22 | Sep 19 | Sep 22 | Sep 30 |
| AD | 4 Week | Sep 21 | Oct 16 | Sep 24 | Sep 23 | Sep 24 | Oct 1 |
| H | 5 Week | Sep 28 | Nov 3 | Oct 2 | Oct 3 | Oct 2 | Oct 16 |
| W | 3 Week | Sep 28 | Oct 16 | Sep 30 | Sep 30 | Sep 30 | Oct 8 |
| Q | 4 Week | Oct 14 | Nov 11 | Oct 19 | Oct 16 | Oct 19 | Oct 27 |
| F | 8 Week | Oct 19 | Dec 11 | Oct 28 | Oct 24 | Oct 28 | Nov 12 |
| 5 | 5 Week | Oct 19 | Nov 20 | Oct 23 | Oct 24 | Oct 23 | Nov 4 |
| 8 | 4 Week | Oct 19 | Nov 13 | Oct 22 | Oct 21 | Oct 22 | Oct 30 |
| X | 3 Week | Oct 19 | Nov 3 | Oct 21 | Oct 21 | Oct 21 | Oct 26 |
| T | 7 Week | Oct 21 | Dec 11 | Oct 29 | Oct 28 | Oct 29 | Nov 13 |
| S | 3 Week | Oct 21 | Nov 11 | Oct 23 | Oct 23 | Oct 23 | Oct 30 |
| I | 5 Week | Nov 4 | Dec 11 | Nov 10 | Nov 11 | Nov 10 | Nov 20 |
| Y | 3 Week | Nov 4 | Nov 20 | Nov 6 | Nov 6 | Nov 6 | Nov 12 |
| 7 | 4 Week | Nov 11 | Dec 11 | Nov 16 | Nov 13 | Nov 16 | Nov 24 |
| 4 | 4 Week | Nov 16 | Dec 11 | Nov 19 | Nov 18 | Nov 19 | Dec 1 |
| Z | 3 Week | Nov 23 | Dec 11 | Nov 30 | Nov 25 | Nov 30 | Dec 3 |
Tuition and Fees Liability Schedule
The following liability schedules are for these fees:
- Tuition
- Student Activity Fee
- Athletics Fee
- Technology Fee
- Health Fee
- Transportation Fee
- Fitness Center Fee
- Course Fees
Full Semester
Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 30% |
| 3 | 50% |
| 4 | 70% |
| 5 + | 100% |
12 Week Part-of-Term
Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 40% |
| 3 | 60% |
| 4 + | 100% |
10 Week Part-of-Term
Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 50% |
| 3 | 70% |
| 4 + | 100% |
9 Week Part-of-Term
Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 55% |
| 3 | 75% |
| 4 + | 100% |
8 Week Part-of-Term
Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 60% |
| 3 | 80% |
| 4 + | 100% |
7 Week Part-of-Term
Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 65% |
| 3 + | 100% |
6 Week Part-of-Term
Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 70% |
| 3 + | 100% |
5 Week Part-of-Term
Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 75% |
| 3 + | 100% |
4 Week Part-of-Term
Courses
| Day | Liability |
|---|---|
| 1 - 2 | 0% |
| 3 - 5 | 50% |
| 2 Week + | 100% |
3 Week Part-of-Term
Courses
| Day | Liability |
|---|---|
| 1 - 2 | 0% |
| 3 - 5 | 65% |
| 2 Week + | 100% |
2 Week Part-of-Term
Courses
| Day | Liability |
|---|---|
| 1 - 2 | 0% |
| 3 - 5 | 80% |
| 2 Week | 100% |
1 Week Part-of-Term
Courses
| Day | Liability |
|---|---|
| 1 | 100% |
| Other Fees | Liability |
|---|---|
| Orientation | 100% liable as of the first day of class. |
| College | 100% liable as of the first day of class. Liability is based on the number of credit hours in process at the time of the withdrawal. |
| Transcript | Non-refundable once liable for semester tuition charge(s). |
| Late Registration | 100% liable after the first week. |
| Graduation | Charge removed only if the student withdraws during first four weeks of classes. No charges will be removed after the fourth week. |
| Vehicle Registration | Charge removed only if the student withdraws during first four weeks of classes. (Vehicle hang tag must be returned). No charges will be removed after the fourth week. |
Room Rent Fee
Liability Schedule
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 - 8 | 50% |
| 8 + | 100% |
Meal Plan and
Campus Spending Account
Unused portions are refunded by the ACES Office or are credited to the student's bill.
Please call (607) 587-4064 or visit their office on the first floor of CDH where your ASC Photo ID was taken for more information.
Return of Title IV Funds
If a student withdraws, is dismissed, or takes a leave of absence prior to the 60% point of the semester, Title IV funds must be returned to the source based on federal regulations. For the purpose of the return of Title IV funds, Title IV aid is PELL, SEOG, Federal Subsidized Direct Loans, Federal Unsubsidized Direct Loans, and Federal PLUS Loans. Students who do not complete at least 60% of the semester and are receiving Title IV aid may owe a bill after funds are returned to the source. This is also the case for students who unofficially withdraw by ceasing to attend classes.
Institutional Scholarships
Should a student receiving an Distinguished Scholars Program Scholarship or a resource that includes a housing credit, tuition credit, and/or meal plan credit withdraws, is dismissed, or takes a leave of absence, the Distinguished Scholars Program Scholarship or credit will be pro-rated according to the adjusted charges. If a student receiving any other institutional scholarship withdraws, is dismissed or takes a leave of absence up through Census Day, the student will not be entitled to the scholarship.
Late Fees and Collections
If your withdrawal, dismissal, or leave of absence results in a balance due to Alfred State, it is important that payment or payment arrangements are made as soon as you receive the initial billing notice. Any balance not paid within 30 days of the initial billing notice will be subject to a late fee per the schedule below:
| Debt | Administrative or Late Payment Fee |
|---|---|
| Less than $1,000 | Up to $30 |
| $1,000 to $1,999 | Up to $40 |
| $2,000 and above | Up to $50 |
In accordance with State University of New York (SUNY) policy, the College sends past due accounts to a collection agency and/or the New York State Attorney General when the account is three months past due where the account may be subject to interest, late payment, and/or collection fees under Section 18 of the New York State Finance Law.