Refund / Liability Policy for Withdrawals

Refund / Liability Policy for Withdrawals

Refund / Liability Policy
for Withdrawals

Liability calculations are based upon the "official" withdrawal date or date the class is dropped. Students begin incurring charges when their scheduled courses begin, not the day they complete the registration process. For liability purposes, the first day that classes are offered, as scheduled by the campus, shall be considered the first day of the semester, quarter or other term, and the first week of classes for purposes of this section, shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed.

All tuition and fee liabilities are calculated based on the date of separation as recorded in the Student Records and Financial Services Office. A student who decides not to take classes and notifies the college any time on or after the first day of classes shall be liable for charges based on the Liability Schedules below and financial aid will be based on the Return of Title IV Funds schedule below. The last date of academic attendance will be used for students who unofficially withdraw by ceasing to attend classes. The period midpoint will be used if the last date of academic attendance cannot be determined through our attendance monitoring process.

Students who wish to separate from the college must complete a leave of absence or withdrawal form, which is initiated with their academic department. A student is not officially withdrawn until the paperwork is submitted to the Student Records and Financial Services Office.

A student who is dismissed from Alfred State for academic or disciplinary reasons prior to the end of the academic term shall be liable for all costs for that term and shall not be eligible for a refund of payment made or a reduction of charges.

Part-of-Term Calendar • Spring 2021

Part of Term Length Start Date End Date Last Day Add/Drop Without a Fee Liability Begins
1 Full Term Jan. 25 May 7 Feb. 12 Jan. 30
O 10 Week Jan. 25 April 2 Feb. 5 Jan. 30
E 8 Week Jan. 25 March 17 Feb. 3 Jan. 30
D 7 Week Jan. 25 March 17 Feb. 3 Jan. 30
G 5 Week Jan. 25 Feb. 26 Jan. 29 Jan. 30
2 4 Week Jan. 25 Feb. 17 Jan. 28 Jan. 27
8 4 Week Jan. 25 Feb. 19 Jan. 28 Jan. 27
J 3 Week Jan. 25 Feb. 12 Jan. 27 Jan. 27
U 3 Week Jan. 25 Feb. 10 Jan. 27 Jan. 27
9 4 Week Feb. 8 March 5 Feb. 11 Feb. 10
V 3 Week Feb. 11 Feb. 26 Feb. 15 Feb. 13
12 12 Week Feb. 15 May 14 March 2 Feb. 20
K 3 Week Feb. 15 March 5 Feb. 17 Feb. 17
6 4 Week Feb. 18 March 17 Feb. 23 Feb. 20
16 4 Week Feb. 22 March 19 Feb. 25 Feb. 24
4 4 Week Feb. 22 March 17 Feb. 25 Feb. 24
13 3 Week Feb. 22 March 12 Feb. 24 Feb. 24
C 10 Week March 1 May 7 March 12 March 6
H 5 Week March 1 April 2 March 5 March 6
W 3 Week March 1 March 17 March 3 March 3
L 3 Week March 8 April 2 March 10 March 10
Q 4 Week March 15 Apr 9 March 18 March 17
F 8 Week March 18 May 7 March 29 March 25
14 4 Week March 18 April 14 March 23 March 20
3 4 Week March 18 April 9 March 23 March 20
X 3 Week March 18 April 2 March 22 March 20
T 7 Week March 22 May 7 March 30 March 27
17 4 Week March 22 April 16 March 25 March 24
5 5 Week March 25 April 28 March 31 April 1
I 5 Week April 5 May 7 April 9 April 10
M 3 Week April 5 April 23 April 7 April 7
Y 3 Week April 5 April 21 April 7 April 7
7 4 Week April 12 May 7 April 15 April 14
10 4 Week April 15 May 7 April 20 April 17
N 3 Week April 19 May 7 April 21 April 21
Z 3 Week April 22 May 7 April 26 April 24

Part-of-Term Calendar • Summer 2021

Part of Term Length Start Date End Date Liability Begins Last Day to Add Last Day to Drop
1 10 Week May 24 July 30 May 29 June 04 June 25
2 12 Weeks May24 Aug. 13 May 29 June 08 July 02
A 3 Weeks May 24 June 11 May 26 May 24 June 02
B 3 Weeks June 21 July 09 June 23 June 21 June 30
C 4 Weeks May 24 June 18 May 26 May 24 June 04
D 4 Weeks June 21 July 16 June 23 June 21 July 02
E 4 Weeks July 19 Aug. 13 July 21 July 19 July 30

Part-of-Term Calendar • Fall 2021

Part of Term Length Start Date End Date Last Day Add/Drop Without a Fee Liability Begins
1 Full Term Aug. 30 Dec. 17 Sept. 20 Sept. 6
2 4 Week Aug. 30 Sept. 22 Sept. 2 Sept. 1
AA 3 Week Aug. 30 Sept. 17 Sept. 1 Sept. 1
AC 4 Week Aug. 30 Sept. 27 Sept. 2 Sept. 1
D 7 Week Aug. 30 Oct. 21 Sept. 8 Sept. 6
E 8 Week Aug. 30 Oct. 22 Sept. 9 Sept. 6
G 5 Week Aug. 30 Oct. 1 Sept. 3 Sept. 6
O 10 Week Aug. 30 Nov. 10 Sept. 13 Sept. 6
R 8 Week Aug. 30 Oct. 26 Sept. 9 Sept. 6
U 3 Week Aug. 30 Sept. 15 Sept. 1 Sept. 1
V 3 Week Sept. 16 Oct. 1 Sept. 20 Sept. 18
P 4 Week Sept. 20 Oct. 19 Sept. 23 Sept. 22
6 4 Week Sept. 23 Oct. 24 Sept. 28 Sept. 25
AD 4 Week Sept. 28 Oct. 24 Oct. 1 Sept. 30
C 10 Week Oct. 6 Dec. 17 Oct. 19 Oct. 13
H 5 Week Oct. 6 Nov. 9 Oct. 12 Oct. 13
W 3 Week Oct. 6 Oct. 22 Oct. 8 Oct. 8
Q 4 Week Oct. 20 Nov. 16 Oct. 25 Oct. 22
8 4 Week Oct. 25 Nov. 19 Oct. 28 Oct. 27
F 8 Week Oct. 25 Dec. 17 Nov. 3 Nov. 1
X 3 Week Oct. 25 Dec. 9 Oct. 27 Oct. 27
5 5 Week Oct. 25 Dec. 1 Oct. 29 Nov. 1
T 7 Week Oct. 26 Dec. 17 Nov. 4 Nov. 2
S 3 Week Oct. 27 Nov. 16 Oct. 29 Oct. 29
I 5 Week Nov. 10 Dec. 17 Nov. 16 Nov. 17
Y 3 Week Nov. 10 Dec. 1 Nov. 12 Nov. 12
7 4 Week Nov. 17 Dec. 17 Nov. 22 Nov. 19
4 4 Week Nov. 22 Dec. 17 Nov. 30 Nov. 24
Z 3 Week Dec. 2 Dec. 17 Dec. 6 Dec. 4

Tuition and Fees Liability Schedule

The following liability schedules are for these fees:

  • Tuition
  • Student Activity Fee
  • Athletics Fee
  • Technology Fee
  • Health Fee
  • Transportation Fee
  • Fitness Center Fee
  • Course Fees

Fall/Spring Full Semester
Courses

Week Liability
1 0%
2 30%
3 50%
4 70%
5 + 100%

12 Week Part-of-Term
Courses

Week Liability
1 0%
2 40%
3 60%
4 + 100%

10 Week Part-of-Term
Courses

Week Liability
1 0%
2 50%
3 70%
4 + 100%

9 Week Part-of-Term
Courses

Week Liability
1 0%
2 55%
3 75%
4 + 100%

8 Week Part-of-Term
Courses

Week Liability
1 0%
2 60%
3 80%
4 + 100%

7 Week Part-of-Term
Courses

Week Liability
1 0%
2 65%
3 + 100%

6 Week Part-of-Term
Courses

Week Liability
1 0%
2 70%
3 + 100%

5 Week Part-of-Term
Courses

Week Liability
1 0%
2 75%
3 + 100%

4 Week Part-of-Term
Courses

Day Liability
1 - 2 0%
3 - 5 50%
2 Week + 100%

3 Week Part-of-Term
Courses

Day Liability
1 - 2 0%
3 - 5 65%
2 Week + 100%

2 Week Part-of-Term
Courses

Day Liability
1 - 2 0%
3 - 5 80%
2 Week 100%

1 Week Part-of-Term
Courses

Day Liability
1 100%
Other Fees Liability
Orientation 100% liable as of the first day of class.
College 100% liable as of the first day of class. Liability is based on the number of credit hours in process at the time of the withdrawal.
Transcript Non-refundable once liable for semester tuition charge(s).
Late Registration 100% liable after the first week.
Graduation Charge removed only if the student withdraws during first four weeks of classes. No charges will be removed after the fourth week.
Vehicle Registration Charge removed only if the student withdraws during first four weeks of classes. (Vehicle hang tag must be returned). No charges will be removed after the fourth week.

Housing and Meal Liability Schedule

Fall/Spring Room Rent Fee
Liability Schedule

Week Liability
1 0%
2 - 8 50%
8 + 100%

NOTE - Students holding Residential Student Staff positions will receive credit from their start date in the position through their termination date as determined by the Office of Residential Life.

Meal Plan and
Campus Spending Account

Unused portions are refunded by the ACES Office or are credited to the student's bill.

Please call 607-587-4064 or visit their office on the first floor of CDH where your ASC Photo ID was taken for more information.

Return of Title IV Funds

If a student withdraws, is dismissed, or takes a leave of absence prior to the 60% point of the semester, Title IV funds must be returned to the source based on federal regulations. For the purpose of the return of Title IV funds, Title IV aid is PELL, SEOG, Federal Subsidized Direct Loans, Federal Unsubsidized Direct Loans, and Federal PLUS Loans. Students who do not complete at least 60% of the semester and are receiving Title IV aid may owe a bill after funds are returned to the source. This is also the case for students who unofficially withdraw by ceasing to attend classes.

Institutional Scholarships

Should a student receiving an Distinguished Scholars Program Scholarship or a resource that includes a housing credit, tuition credit, and/or meal plan credit withdraws, is dismissed, or takes a leave of absence, the Distinguished Scholars Program Scholarship or credit will be pro-rated according to the adjusted charges. If a student receiving any other institutional scholarship withdraws, is dismissed or takes a leave of absence up through Census Day, the student will not be entitled to the scholarship.

Late Fees and Collections

If your withdrawal, dismissal, or leave of absence results in a balance due to Alfred State, it is important that payment or payment arrangements are made as soon as you receive the initial billing notice. Any balance not paid within 30 days of the initial billing notice will be subject to a late fee per the schedule below:

Debt Administrative or Late Payment Fee
Less than $1,000 Up to $30
$1,000 to $1,999 Up to $40
$2,000 and above Up to $50

In accordance with State University of New York (SUNY) policy, the College sends past due accounts to a collection agency and/or the New York State Attorney General when the account is three months past due where the account may be subject to interest, late payment, and/or collection fees under Section 18 of the New York State Finance Law.