Refund / Liability Policy for Withdrawals

Refund / Liability Policy for Withdrawals

Refund / Liability Policy
for Withdrawals

Liability calculations are based upon the "official" withdrawal date or date the class is dropped. Students begin incurring charges when their scheduled courses begin, not the day they complete the registration process. For liability purposes, the first day of class session shall be considered the first day the scheduled course to begin. The end of the first week shall be figured as of the close (at 4:00 P.M.) of five business days.

All tuition and fee liabilities are calculated based on the date of separation as recorded in the Student Records and Financial Services Office. A student who decides not to take classes and notifies the college any time AFTER 4:00 P.M. on the Friday before classes start shall be liable for charges based on the Liability Schedules below and financial aid will be based on the Return of Title IV Funds schedule below.

A student must officially withdraw from all courses or take a leave of absence in order to be eligible for a refund. Students must complete a leave of absence or withdrawal form, which is initiated with their academic department. A student is not officially withdrawn until the paperwork is submitted to the Student Records and Financial Services Office.

A student who is dismissed from Alfred State for academic or disciplinary reasons prior to the end of the academic term shall be liable for all costs for that term and shall not be eligible for a refund of payment made or a reduction of charges.

Part-of-Term Calendar • Spring 2021

Part of Term Length Start Date End Date Last Day Add/Drop Without a Fee Liability Begins
1 Full Term Jan 25 May 7 Feb 12 Jan 30
O 10 Week Jan 25 Apr 2 Feb 5 Jan 30
E 8 Week Jan 25 Mar 17 Feb 3 Jan 30
D 7 Week Jan 25 Mar 17 Feb 3 Jan 30
G 5 Week Jan 25 Feb 26 Jan 29 Jan 30
2 4 Week Jan 25 Feb 17 Jan 28 Jan 27
8 4 Week Jan 25 Feb 19 Jan 28 Jan 27
J 3 Week Jan 25 Feb 12 Jan 27 Jan 27
U 3 Week Jan 25 Feb 10 Jan 27 Jan 27
9 4 Week Feb 8 Mar 5 Feb 11 Feb 10
V 3 Week Feb 11 Feb 26 Feb 15 Feb 13
12 12 Week Feb 15 May 14 Mar 2 Feb 20
K 3 Week Feb 15 Mar 5 Feb 17 Feb 17
6 4 Week Feb 18 Mar 17 Feb 23 Feb 20
16 4 Week Feb 22 Mar 19 Feb 25 Feb 24
4 4 Week Feb 22 Mar 17 Feb 25 Feb 24
13 3 Week Feb 22 Mar 12 Feb 24 Feb 24
C 10 Week Mar 1 May 7 Mar 12 Mar 6
H 5 Week Mar 1 Apr 2 Mar 5 Mar 6
W 3 Week Mar 1 Mar 17 Mar 3 Mar 3
L 3 Week Mar 8 Apr 2 Mar 10 Mar 10
Q 4 Week Mar 15 Apr 9 Mar 18 Mar 17
F 8 Week Mar 18 May 7 Mar 29 Mar 25
14 4 Week Mar 18 Apr 14 Mar 23 Mar 20
3 4 Week Mar 18 Apr 9 Mar 23 Mar 20
X 3 Week Mar 18 Apr 2 Mar 22 Mar 20
T 7 Week Mar 22 May 7 Mar 30 Mar 27
17 4 Week Mar 22 Apr 16 Mar 25 Mar 24
5 5 Week Mar 25 Apr 28 Mar 31 Apr 1
I 5 Week Apr 5 May 7 Apr 9 Apr 10
M 3 Week Apr 5 Apr 23 Apr 7 Apr 7
Y 3 Week Apr 5 Apr 21 Apr 7 Apr 7
7 4 Week Apr 12 May 7 Apr 15 Apr 14
10 4 Week Apr 15 May 7 Apr 20 Apr 17
N 3 Week Apr 19 May 7 Apr 21 Apr 21
Z 3 Week Apr 22 May 7 Apr 26 Apr 24

Part-of-Term Calendar • Summer 2021

Part of Term Length Start Date End Date Liability Begins Last Day to Add Last Day to Drop
1 10 Week 05/24 07/30 05/29 06/04 06/25
2 12 Weeks 05/24 08/13 05/29 06/08 07/02
A 3 Weeks 05/24 06/11 05/26 05/24 06/02
B 3 Weeks 06/21 07/09 06/23 06/21 06/30
C 4 Weeks 05/24 06/18 05/26 05/24 06/04
D 4 Weeks 06/21 07/16 06/23 06/21 07/02
E 4 Weeks 07/19 08/13 07/21 07/19 07/30

Tuition and Fees Liability Schedule

The following liability schedules are for these fees:

  • Tuition
  • Student Activity Fee
  • Athletics Fee
  • Technology Fee
  • Health Fee
  • Transportation Fee
  • Fitness Center Fee
  • Course Fees

Fall/Spring Full Semester
Courses

Week Liability
1 0%
2 30%
3 50%
4 70%
5 + 100%

12 Week Part-of-Term
Courses

Week Liability
1 0%
2 40%
3 60%
4 + 100%

10 Week Part-of-Term
Courses

Week Liability
1 0%
2 50%
3 70%
4 + 100%

9 Week Part-of-Term
Courses

Week Liability
1 0%
2 55%
3 75%
4 + 100%

8 Week Part-of-Term
Courses

Week Liability
1 0%
2 60%
3 80%
4 + 100%

7 Week Part-of-Term
Courses

Week Liability
1 0%
2 65%
3 + 100%

6 Week Part-of-Term
Courses

Week Liability
1 0%
2 70%
3 + 100%

5 Week Part-of-Term
Courses

Week Liability
1 0%
2 75%
3 + 100%

4 Week Part-of-Term
Courses

Day Liability
1 - 2 0%
3 - 5 50%
2 Week + 100%

3 Week Part-of-Term
Courses

Day Liability
1 - 2 0%
3 - 5 65%
2 Week + 100%

2 Week Part-of-Term
Courses

Day Liability
1 - 2 0%
3 - 5 80%
2 Week 100%

1 Week Part-of-Term
Courses

Day Liability
1 100%
Other Fees Liability
Orientation 100% liable as of the first day of class.
College 100% liable as of the first day of class. Liability is based on the number of credit hours in process at the time of the withdrawal.
Transcript Non-refundable once liable for semester tuition charge(s).
Late Registration 100% liable after the first week.
Graduation Charge removed only if the student withdraws during first four weeks of classes. No charges will be removed after the fourth week.
Vehicle Registration Charge removed only if the student withdraws during first four weeks of classes. (Vehicle hang tag must be returned). No charges will be removed after the fourth week.

Housing and Meal Liability Schedule

Fall/Spring Room Rent Fee
Liability Schedule

Week Liability
1 0%
2 - 8 50%
8 + 100%

NOTE - Students holding Residential Student Staff positions will receive credit from their start date in the position through their termination date as determined by the Office of Residential Life.

Meal Plan and
Campus Spending Account

Unused portions are refunded by the ACES Office or are credited to the student's bill.

Please call (607) 587-4064 or visit their office on the first floor of CDH where your ASC Photo ID was taken for more information.

Return of Title IV Funds

If a student withdraws, is dismissed, or takes a leave of absence prior to the 60% point of the semester, Title IV funds must be returned to the source based on federal regulations. For the purpose of the return of Title IV funds, Title IV aid is PELL, SEOG, Federal Subsidized Direct Loans, Federal Unsubsidized Direct Loans, and Federal PLUS Loans. Students who do not complete at least 60% of the semester and are receiving Title IV aid may owe a bill after funds are returned to the source. This is also the case for students who unofficially withdraw by ceasing to attend classes.

Institutional Scholarships

Should a student receiving an Distinguished Scholars Program Scholarship or a resource that includes a housing credit, tuition credit, and/or meal plan credit withdraws, is dismissed, or takes a leave of absence, the Distinguished Scholars Program Scholarship or credit will be pro-rated according to the adjusted charges. If a student receiving any other institutional scholarship withdraws, is dismissed or takes a leave of absence up through Census Day, the student will not be entitled to the scholarship.

Late Fees and Collections

If your withdrawal, dismissal, or leave of absence results in a balance due to Alfred State, it is important that payment or payment arrangements are made as soon as you receive the initial billing notice. Any balance not paid within 30 days of the initial billing notice will be subject to a late fee per the schedule below:

Debt Administrative or Late Payment Fee
Less than $1,000 Up to $30
$1,000 to $1,999 Up to $40
$2,000 and above Up to $50

In accordance with State University of New York (SUNY) policy, the College sends past due accounts to a collection agency and/or the New York State Attorney General when the account is three months past due where the account may be subject to interest, late payment, and/or collection fees under Section 18 of the New York State Finance Law.