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State Checklist 2020

State Checklist 2020

Checklist for Restarting On-Campus Activities & OperationsBelltower photo Advancing ASC

Updated July 9, 2020

On July 1, Alfred State College proudly announced that we are in the very first group of universities and colleges to be approved by the State of New York for reopening campus. Below are details found in our Summary Checklist submitted to SUNY and the state as part of Alfred State's comprehensive reopening plan.

This page contains the summary checklist approved by the state. The full Reopening Plan: Advancing Alfred State College is also available online. The format of the reopening plan and categories for information were determined by the state.

The week of July 20, Alfred State will hold Virtual Town Halls for students/parents and for faculty/staff to review information and answer questions. 

Our operational plan must remain a living document that nimbly pivots to changing conditions and regulations. We are committed to transparency by sharing information on our reopening plans and the various operational details for keeping health and safety top priorities on campus.

1. REPOPULATION OF THE CAMPUS

Repopulation of the campus: planning should include:

- Social Distancing

Capacity to maintain social distancing. Phasing and quantity of student, faculty and staff repopulation factors such as ability to maintain social distancing in public spaces and residence halls, Personal Protective Equipment (PPE) availability, and availability of safe transportation.

  • Alfred State will begin a gradual repopulation of the campus, with all employees returning from telecommuting by July 6. Entrance doors to buildings will be reopened in June and July. 
  • A small number of students will arrive on Aug. 3 (students completing hands-on applied lab requirements needed from spring), and allow us to use this small group to observe and modify our classroom protocols for maximum effectiveness. These students will be contacted individually with details.
  • Some fall student athletes will arrive Aug. 10 and this is followed by a multi-day (elongated from norm) move-in process for first-year students. Residential Life will communicate the staggered arrival schedules with students.
  • This gradual repopulation is completed with continuing/returning students over the weekend before classes start on Aug. 24.
  • Indoor campus spaces are being adapted with appropriate signage, floor decals, and the addition of plastic barriers at transaction points; the plastic barriers are also placed at lecterns in front of teaching faculty.
  • Classrooms have ALL been assessed for reduction to capacities that allow 6 feet between all students. Masks/face coverings must be worn in classroom settings in addition to maintaining 6 feet of spacing between individuals.
  • Alfred State will provide care packs to each student that include a personal thermometer, mask(s), information packet, and refillable sanitizer container.
  • Alfred State reduced capacity of residence halls to both eliminate any triple-occupancy format and also preemptively take space offline to accommodate quarantine and isolation housing.
  • Alfred State will require all those capable to wear face coverings when social distancing cannot be maintained (exceptions granted for those under the age of 2 or with medical restrictions). 
  • Campus transportation shuttles are adapted to only seat passengers every other row (50 percent capacity).
  • Students will be required to wear masks to and from class when inside buildings.

- Personal Protective Equipment (PPE)

PPE. Plans should obtain and provide acceptable facial coverings to all employees of the institution. State whether the institution will provide reusable facial coverings to students and will there be disposable masks be available for students and employees as needed? What PPE is required when and where (i.e. outside, classrooms, lecture halls).

  • Alfred State has an approved mask and face covering policy that all faculty and staff are expected to follow.
  • Alfred State will provide care packs to each student and employee that include a personal thermometer, mask(s), information packet, and refillable sanitizer container.
  • Each student is asked to bring a pair of two-ply cloth face coverings with them to campus.
  • Face masks, face shields, or coverings will be provided to all faculty and staff, as requested.
  • PPE (gloves, face coverings) will be required and supplied along with training for all Dining Services personnel.
  • PPE requirements and protocols have been communicated to all delivery drivers and vendors.
  • The PPE stockpile is housed at the facilities building and procured through the Business Affairs Department. All PPE requests can go to the director of Facilities Services for distribution; this will allow for monitoring of burn rates and keep our inventory easily accessible for reporting and reordering.
  • Facilities has the ability to put together individual supply buckets containing PPE, cleaning and disinfection supplies, and hand sanitizer as needed. These are necessary for staff that travel to other offices as part of their duties.
  • A combination of cloth and disposable face masks are currently in our PPE stockpile. Additional masks will be available to supply students and visitors as needed.  

- Screening and Testing

Screening and testing. Plan should discuss how campus will screen and/or test students and employees and what actions will be taken if students and employees test positive.

  • Student screening: an email will be sent out to complete a screening through an internet survey prior to student arrival (Pre-Screening); all incoming students will complete a Health Form with COVID-19-related questions.
  • Educational material will be sent out to all students prior to their arrival. Links to this information will also be made available on the Health and Wellness Services web page; medical educational materials will include information about the virus, symptoms, who is at risk, and tips for proper sanitation; mental health educational materials will include information about managing and coping with emotions and concerns due to COVID-19.
  • Upon arrival to campus, students will be asked to come directly to a designated location, where they and their guest(s) - no more than two - will be screened using a series of questions and a temperature check. 
  • Students will be required to do daily screening and report results in an electronic survey or application; all students are being provided a thermometer for temperature checks.  Daily screenings and communication will be facilitated through student announce and direct emails.
  • Any documents shared between medical providers will be updated at the end of the day and shared with the Department of Health; DOH has been attending weekly meetings with us providing their information and suggestions on each of the topics/plans we have created and is in agreement with this plan.
  • Employees are completing daily screening forms and submitting to supervisors. Employees will also complete the NYS-sponsored training video and a series of written statements that acknowledge understanding workplace expectations and changes related to COVID-19.
     

- Residential Living

Residential living: Residential living plans should include capacity limits, enhanced cleaning and disinfection, social distancing and guidance on whether facial coverings are required in common areas and restrictions on gatherings and activities. Will access by students to other dorms be limited? And state whether special housing considerations for students with medical conditions, separate spaces for persons undergoing isolation or quarantine, and a modified code of conduct will be put in place.

  • Alfred State has reduced capacity of residence halls to both eliminate any triple-occupancy format and also preemptively taken space offline to accommodate quarantine and isolation housing.
  • The college will utilize Getman Hall for quarantine (53 rooms). Quarantine is for those separated for precautionary purposes without a test result. 
  • The college will utilize Townhouse 4a & 4b for isolation (12 rooms).  Isolation housing is used for those with a confirmed positive test.  The Townhouses have separate air handling units.
  • Residential Life updated the License for Residence (LFR) to include the required move if tested positive or needed to move to quarantine while test results are pending.
  • “Family Units” will be identified by building and lifestyle type (suite, apartment, or corridor) and defined as clusters of students who live in close proximity and share restroom facilities (e.g. partial wings, suites, townhouses).  These “family units” are to promote the social and emotional needs of a tight-knit living group watching out for one another’s health and well-being. The “family” participant names will be communicated to each student so that the family knows who is allowed in their immediate living space.
  • Housing for vulnerable populations will be met through established accommodative housing processes.  For students, this process is organized from the Office of Accessibility Services (OAS).  For employees, the process is organized by the Office of Human Resources.
  • For 2020-21, the visitor/guest policy will be revised to include no external guests (non-student visitors) allowed to remain in any residence halls.  For admissions tours in fall 2020, an unoccupied model room will be utilized for tours.
  • For Alfred State students, with prior registration, a maximum of one internal (fellow student) guest per day, per student.
  • We will limit off-campus waivers for Greek housing based on occupancy and village concerns regarding congregate housing safety.
  • Residential Life will be developing a centralized "no-touch" or contactless check-in process, utilizing time sequencing to decrease interaction, and limiting the number of individuals helping to move in a student.
  • Housing will expand first-year move-in periods/dates and change of dates to accommodate Orientation Part 2. Residential Life will coordinate all move-in date information to each student.
     

- Operational Activity

Operational activity: Identify how classes, shared spaces, and activities may be adapted or not in various phases of repopulation and operations (e.g. identify which classes will offer alternate approaches such as A/B schedules or remote instruction; use of shared spaces in residence halls)

  • Alfred State has changed its academic calendar for fall 2020; students will not have a ‘mini-break’ and will have weekday classes through Wednesday, Nov. 25 (the day before Thanksgiving).  Students will not return to campus after the Thanksgiving holiday and will instead complete an additional week of remote instruction before their fall finals. All remote instruction ends on Dec. 11.
  • Alfred State has already assessed every classroom and lab for setups that allow 6-feet distances and with a mixed approach based on specific curriculum and classroom needs. In some settings, an A/B schedule that alternates which students receive in-person instruction on specific days will be used.  In others, where the 6-foot distancing does not allow A/B due to small size, we will change class meeting times and prioritize face-to-face instruction for first-year students.
  • Plastic partitions will be placed at lecterns, and facemasks, face shields, or coverings will be provided to all faculty.
  • Cleaning supplies will be placed in teaching areas to supplement custodial activity:  approved disinfectant and paper towels will be available for faculty to wipe areas.
  • Card swipe access data will be reviewed to determine high-usage areas needing and receiving deeper cleaning services.
  • Academics is exploring utilization of other large non-academic spaces (e.g. Pioneer Lounge, local churches) for additional physical spacing.
  • If needed, instructional times may be extended to: 8 a.m. to 8 p.m. starts - without weekends
  • If needed, face-to-face prioritization options include hybrid A/B models and half capacity as developed for each class.
  • If needed, prioritization for face-to-face by class year: 1000 and 2000 courses will be prioritized for full face-to-face instruction.
  • If needed, prioritization for face-to-face by curricula: planning document by deans based on department document is completed.
     

- Restart Operations

Restart operations: Identify plans to reopen buildings such as cleaning and disinfection, and restarting ventilation, water systems, and other key components (as needed).

  • The custodial staff at ASC typically cleans at a level above what current guidelines suggest with the exception of multiple cleanings of high-touch areas, vent louvers, and specific locations. An enhanced cleaning and disinfecting procedure to include all added areas will be enacted and enforced.
  • Self-clean stations consisting of a disinfecting spray and paper towels or disinfecting wipes will be set up/installed in bathrooms, classrooms, computer rooms, and other high-traffic areas.
  • Custodial crews will prioritize disinfection of classrooms while scheduling responses across campus.
  • Weekly inventories will be maintained for cleaning products.  Stockpiling supplies will be necessary in case a disruption occurs in the supply chain.
  • If a confirmed or suspected case appears on campus, all spaces the individual was in will remain empty or as long as possible up to 24 hours. Windows in these spaces will be opened if possible. After the time has elapsed, the custodial staff will enter and do an enhanced cleaning as per our cleaning procedure.
  • Athletics and Fitness area: custodial staff will continue to clean the area they usually do using the new protocol. Facilities will also provide the Athletics and Fitness areas with microfiber cleaning cloths, buckets, product, and any other cleaning supplies we stock to help fitness staff and students to keep the areas clean and disinfected.
  • The head janitor will ensure all cleaning staff members are current on all trainings for the equipment and the products in use.
  • Given the additional cleaning that is required, the cleaning staff would move to a priority cleaning system where areas with high density will be the main focus. The use of a priority cleaning list will help to manage expectations while informing occupants of the cleaning level for each occupied space.
  • The bubblers on all drinking fountains will be disconnected or capped, allowing the bottle filler portion to still function.
  • The Grounds Department is prepared to do a quick setup of college-owned tents to provide outdoor covered space as needed.
  • The Grounds Department will work with guidance from Academics to arrange classrooms with movable seating to ensure 6 feet social distancing for student desks.
  • In all buildings, the Heating Plant Department is assessing the addition of an extra changing of air filter changes.
  • Assessing potential value in installing UV lights in air duct. (Note: scientific research on this is not complete. When complete, if results show this to be ineffective, it may be removed from the plan).
  • Increase outside air changes per hour to a level that does not produce mold or create other health-related issues but does allow for a higher volume of outside air.
     

- Extracurricular Activities

Extracurricular activities including intramurals and student performances: Identify policies regarding extracurricular programs and which activities will be allowed, taking social distancing and risk of viral transmission into consideration.

  • Events will be held virtually where practical; outdoor venues will be primary in-person social gathering space for students socializing outside “family units.”  The campus enjoys 600-plus acres of outdoor space with over 4 miles of trails.
  • Indoor gatherings will be regulated based on NYS guidance for such gatherings at time/date of occurrence.
  • The Office of Student Engagement (OSE) will utilize recommended guidelines to screen all participants of any sanctioned in-person events.  The department and staff will use meticulous attendance practices to support any future contact tracing efforts, including scanner-based sign-ins to make efficient contact tracing possible later.
  • Signage will be added requiring the use of face coverings, event expectations, and cautionary guidance.
  • Any student who is not feeling well (general illness) or is immunocompromised will be asked to participate in events virtually.
  • Hand sanitizer stations, disposable masks, and approved supplies to disinfect will be available at the entrance and exit to approved events.
  • Water fountains will be shut off leaving bottle refill operational, pending NYS guidance.  Bottled water will be utilized as needed.
  • Training will be developed and administered for event organizers to enforce policies.
  • Common rooms, lounges, and event spaces will be reduced capacity based on NYS guidance.
  • Where possible, doors will be left open to reduce possible doorknob transmission.
  • For 2020-21, any person riding in an elevator must be masked.
  • Summer Orientation & Week of Welcome (WOW): video content will be used for virtual orientation programming to educate and sensitize students to campus expectations.
  • Activities Fair: utilize spacing around campus, incorporate facial covering expectations and remove food.
  • Increased staffing and timing between events to allow for cleaning, attendance taking, and proper sanitization.
  • Partnership with Student Senate/Civic Engagement and other orgs to help communicate compliance and awareness campaigns. 
     

- Athletics

  • Masks shall be worn at all times indoors when distances of 6 feet cannot be maintained, with the exception of physical competition/exertion.
  • Student-athletes will use individual water bottles; water stations to be sanitized before and after practice.
  • Athletics will perform individual team orientations to review NCAA rules compliance, department rules, and discuss new policies regarding COVID-19 and proper sanitization/hygiene.
  • Teams will need to follow all food services guidelines. Teams may need to utilize take-out service provided by ACES; teams will follow physical distancing guidelines, contactless delivery when possible, boxed meal from ACES.
  • Teams will utilize recommended phased practice plans disseminated from the NCAA: Individual sports such as cross country can properly distance while competing.
  • Athletics will stagger team schedules for training room access by appointment.  Student-athletes will maintain distancing while in rehab.  Student-athletes are to clean/disinfect after every usage with disinfectant spray and towel.
  • Tele-health and prescreening will be conducted by athletic trainers prior to student-athletes arriving on campus. Student-athletes who display symptoms will be asked to either be tested or delay arrival to campus until symptom-free for at least three days at which time they must pass pre-screening protocol.
  • Daily screening of all in-season student-athletes will be conducted by health center and/or athletic training personnel. Any in-season student-athlete who displays symptoms will be isolated and tested.  Student-athletes who are sick will not be permitted to attend practice or contests.  Student-athletes who need to be isolated will follow the institutional protocol with direction from health services, residence life, and student life. 
  • While traveling, any student-athlete who develops any symptoms of concern will be isolated.  A decision will be made by the athletic trainer or head coach regarding symptoms and whether they can participate in contest.
  • Athletics will ensure enough medical supplies and PPE for staff and each student-athlete to be distributed by the athletic trainers.
  • Student-athletes handling their own protective equipment will conduct daily sanitization of equipment and supplies. Coaches will sanitize team supplies and equipment.  The facilities staff will clean locker rooms and other common areas based on institutional protocol.
  • Athletics will require mask or face covering use upon entry and exit of facilities such as locker rooms.
  • By pre-determined cleaning plan, custodians will disinfect high-touch areas multiple times per day.  Athletics will limit capacity of individuals in recreational spaces.
  • By scheduling, athletics shall limit overlap of sports for athletic training coverage, and separate team pregame/pre-practice treatment(s).
  • For 2020-21, the swimming pool will have 12 patrons maximum at one time rotating every 30 minutes. One lifeguard at desk and one in chair rotating every 30 minutes.  Masks worn by lifeguards at all times if 6-feet distances cannot be maintained.  The disinfection of the desk, chair, and door handles at shift changes is the responsibility of the incoming and outgoing lifeguards.
  • The Orvis Gym will have reduced capacity, with staff monitoring usage, and persons must wear mask upon entrance and exit if physical distancing cannot be maintained.
  • Fitness centers will implement social distancing of equipment, an enhanced cleaning process, and accountability for members to disinfect and sanitize; require facial coverings; and limit occupancy. Additional measures include staggering staff schedules, disabling some machines, phasing in free weights, encouraging personal water bottle use, discouraging use of lockers, and installing clear plastic dividers at the check-in area.
  • Athletics will ensure compliance with conference-wide safety measures; athletics will work to create and follow conference-wide protocol.
  • Practices and scrimmages will be allowed / scheduled based upon state and local recommendations and NCAA bylaws.  Athletics will scrimmage local colleges if possible.  Adapted practice plans necessary if number of participants is reduced.
  • Athletics will follow physical distancing recommendations.  Signage will be posted around all athletic facilities.  Clear plastic barriers will be placed in areas where interactions with the public are frequent such as concessions and ticket booth areas.
  • Athletics will abide by local guidelines and based on those, fans may not be permitted to attend contests or in reduced capacity.
  • In lieu of specific guidance, athletics will limit capacity in the gym to 250 fans; the pool will be limited to 50 spectators.  Signage will be posted regarding physical distancing and mask requirements.  If further restrictions apply, fans will not be allowed to attend contests.  The Pioneer Stadium will be limited to 500 fans in the bleachers for all turf field events.  Baseball and softball bleachers will be limited to restricted capacity congruent with NYS regional phase; all spectators will be required to wear facial coverings or masks when distances cannot be maintained.
  • All signage will be clearly posted at all entrances.  A main entrance will be identified for all contests in order to control numbers and inform individuals of requirements.  Seating areas will have signage but not have specific markings as there are many variables regarding social distancing (families traveling together would be able to sit with each other, “family units” from residence halls as well).  Hand sanitizer will be present at all venues including main entrances.
  • Athletics will minimize all personal contact between visiting teams with the exception of game play (eliminate pre-/post-game handshakes).
  • The game staff and administrators will be trained on the management of attendees who are non-compliant with social distancing or mask wear.  Those refusing to follow proper protocol will be asked to leave.  The PA announcer will also inform attendees periodically to follow proper social distancing measures.
  • Athletics will minimize contact of officials and recommend that officials come dressed to officiate in order to reduce contact with one another in locker room. General public restrooms will be available.
  • For outdoor sports, temporary locker rooms (tents) may need to be assembled to minimize contact of visiting teams to our facilities.  Public restrooms will need to be utilized.  Showers may not be accessible.  For indoor sports, a designated area for visiting teams will be identified.  The space will need to be sanitized afterward.  Teams entering indoor spaces will be required to wear masks.
  • Athletics will isolate and minimize contact between visiting teams and the campus community.  Conference offices will create standard protocol and expectations. Guidelines will be distributed to all non-conference members two weeks prior to scheduled contest.

- Vulnerable Populations

Vulnerable populations: Include considerations for vulnerable populations on campus and individuals who may not feel comfortable returning to campus, to allow them to safely participate in educational activities.

  • Accommodations for students will be handled by the existing accommodative committees chaired by the Office of Accessibility Services (OAS).  OAS will evaluate the background information to render a decision on the appropriate accommodations.
  • Human Resources will process accommodative requests by employees.
     

- Hygiene, Cleaning, and Disinfection

Hygiene, cleaning and disinfection: Include campus-wide cleaning and disinfection protocols for classrooms, residence halls, restrooms, and other facilities, consistent with CDC guidance as communicated by SUNY System Facilities management.

  • The custodial staff at ASC typically cleans at a level above what current guidelines suggest with the exception of multiple cleanings of high-touch areas, vent louvers, and specific locations. An enhanced cleaning and disinfecting procedure to include all added areas will be enacted and enforced.
  • Self-clean stations consisting of a disinfecting spray and paper towels or disinfecting wipes will be set up/installed in bathrooms, classrooms, computer rooms, and other high-traffic areas.
  • Custodial crews will disinfect classrooms between classes with an appropriate procedure and when scheduling allows.
  • Weekly inventories will be maintained for cleaning products.  Stockpiling supplies will be necessary in case a disruption occurs in the supply chain.
  • If a confirmed or suspected case appears on campus, all spaces the individual was in will remain empty as long as possible up to 24 hours. Windows in these spaces will be opened if possible. After the time has elapsed, the custodial staff will enter and do an enhanced cleaning as per our cleaning procedure.
  •  Athletics and Fitness areas provide a unique cleaning and disinfecting situation. To help the department with these needs, the custodial staff will continue to clean the area they usually do using the new protocol. Facilities will also provide the Athletics and Fitness areas with microfiber cleaning cloths, buckets, product, and any other cleaning supplies we stock to help them keep the areas clean and disinfected.
  • The head janitor will ensure all cleaning staff members are current on all trainings for the equipment and the products in use.
  • Given the additional cleaning that is required, the cleaning staff would move to a priority cleaning system where areas with high density will be the main focus. The use of a priority cleaning list will help to manage expectations while informing occupants of the cleaning level for each occupied space.
  • Signage has been posted at the entrance of every building to define health protocols.
     

2. MONITORING

Monitoring includes policies to track health conditions on campus, including:

- Testing Responsibility

Testing responsibility. Do you plan to test all students or residential students only, and employees before and/or during the semester? Will the testing be for surveillance, event-driven, or a combination of both? If you plan to test employees and students, identify who is responsible for purchasing and administering testing; plans should offer contingencies for continual screening for symptoms and/or temperature checks.

  • The University of Rochester Medical Center / URMC-affiliated labs indicate that testing all students is not feasible nor the potentially most effective approach to reopening.  However, we (at ASC expense) plan periodic random sample batch testing (e.g. swabbing and ordering a mixed-sample test, only doubling back for individual testing if batch comes back positive).  In lieu of mass testing every student, Alfred State will apply a robust monitoring system that includes pre-screening (questionnaire), symptom surveillance, contact tracing, and containment.
  • Testing will be surveillance-based with testing ordered for any person with symptoms.
  • Alfred State is pursuing acquisition of a SOFIA-2 unit that will allow the new Sofia SARS Antigen FIA Test; the college recognizes the benefit for rapid testing capacity in a campus setting.

- Testing Frequency and Protocols

Testing frequency and protocols: Determine testing frequency and process, which may include plans to test for cause (e.g. symptomatic individuals, close or proximate contacts, international travel), plans for surveillance to proactively monitor for symptoms of COVID-19 and influenza-like illness, as well as protocols around group testing, if applicable.

  • Testing will be reserved for symptomatic individuals, close contacts for positive tests, and weekly random batch/group tests.
  • Testing directives and protocols have been created to be used for both Wellsville and Alfred Health Centers.
  • Health and Wellness Services will work with Jones Memorial Hospital to identify a courier or pickup system for swabs/specimens to be taken to the hospital for the results.
     

- Early Warning Signs

Early warning signs: Plan should have a process for monitoring early warning signs of an outbreak including increasing rates of positive infections and hospitalizations and communicating these data to local health department officials.

  • Alfred State will employ random sample group testing that matches the local hospital lab capacity.
  • Alfred State will remain in constant contact with the Allegany County Department of Health to communicate results of all tests (random or individual).
  • Symptom surveillance (detection): thermo-scan checks and questions based on activity (e.g. entering athletic practice, or participation in lab).  Those with symptoms moved to quarantine housing.   Daily temperature checks for students may not directly identify COVID-19 cases but will provide an early warning to trigger testing; each student is provided a thermometer and will be given a daily attestation process to self-report symptoms that will allow the college to respond quickly to the early warning signs of community infection.
     

- Tracing

Tracing: Institutions may choose to develop plans for contact tracing in close coordination with state and local health departments.

  • Human Resources operates contact tracing processes for employees.
  • Health and Wellness Services will partner with the Allegany County Department of Health on student contact tracing.
  • Alfred State will identify a contact tracing team and has begun using certification training offered by John Hopkins Bloomberg School of Public Health.  Alfred State will have more than five people certified to serve as contact tracers.
     

- Screening

Screening: Develop plans for regular health screening of employees, students, and visitors.

  • Screening: a pre-arrival medical questionnaire screening; potential use of advanced quarantine procedures (early move-in) for select individuals before integration with full campus population.
  • An email will be sent out to complete a screening through an internet survey prior to their arrival (pre-screening).
  • Daily screenings sent out will include a specific question about being an athlete. Athletic trainers will be notified about any athletes showing concern.
  • Employees will continue to use daily attestations to report to Human Resources.
  • Social distancing protocol and attestations are required of all contractors performing work on campus.
  • Visitors will be made aware of their responsibilities prior to the visit regarding illness, PPE, and restricted movements. Visitors from identified at-risk groups will be encouraged not to visit campus at this time. Visitors will be provided a pre-visit questionnaire.
     

3. CONTAINMENT

Containment plans should address response to positive or suspected cases as well as preventative policies and practices, including:

- Isolation

Isolation: Plan to isolate symptomatic individuals, both residential and non-residential (as applicable), while waiting for test results. Plans must identify where individuals will reside during isolation (e.g. residence halls, hotels, home).

  • We are creating quarantine and isolation spaces on campus with associated protocols to contain; when an infection is detected, the student is isolated for 14 days in our pre-identified housing area.  Contact tracing of roommates and suitemates will determine potential quarantine for others with close contact.
  • Will utilize 12 rooms in Townhouse 4a & 4b for Isolation (confirmed positive test).
  • A pre-selected COVID-19 Response Team will assist with transferring/moving students within campus when required to go into quarantine/isolation and providing food to students in quarantine/isolation.
  • ACES (campus auxiliary) developed delivery methods and protocols for assistance to students in isolation through an online ordering method and in conjunction with residence hall staff.

- Quarantine

Quarantine: Identify how exposed persons (residential and non- residential) will be quarantined away from others, including the system of quarantine supports that will be provided including food, medicine, psychosocial, and academic supports.

  • Will utilize Getman Hall for quarantine (53 rooms).
  • ACES (campus auxiliary) developed delivery methods and protocols are for assistance to students in quarantine through an online ordering method and in conjunction with residence hall staff.
  • If a residential student on the Wellsville campus is tested due to symptoms and needs to go into quarantine, the Response Team would transport the student by vehicle; this would be used to transport symptomatic students from Wellsville campus back to Alfred to an isolation room while waiting for testing results.
  • If a commuter student at Northland, Wellsville, or Alfred campuses is tested due to symptoms and needs to quarantine, they will be asked to leave the campus and do so at home.

- Students Confirmed or Suspected to have COVID-19

Students confirmed or suspected to have COVID-19: Residential institutions need to include plans for serving students who are awaiting test results and are in isolation, or tested positive. SUNY System recommends that students who test positive be sent home, unless they are not able to travel home (i.e. international students) or do not feel safe returning home.

  • Students with the ability to return home after confirmation or suspicion of contracting COVID-19 will be encouraged to return home.
  • If students are unable to return home due to (1) lack of appropriate transportation while ill, or (2) circumstances at home that are unsafe or unsuited for recovery at home, students will be placed in the quarantine or isolation housing as outlined in the section above.
     

- Hygiene, Cleaning, and Disinfection

Hygiene, cleaning and disinfection: Develop strategies for cleaning and disinfection of exposed areas.

  • If a confirmed or suspected case appears on campus, all spaces the individual was in will remain empty as long as possible up to 24 hours. Windows in these spaces will be opened if possible. After the time has elapsed, the custodial staff will enter and do an enhanced cleaning as per our cleaning procedure
     

- Communication

Communication: Develop plans to share protocols and safety measures taken by the institution.

  • Alfred State will use a multi-faceted communications approach to engage students, faculty, staff, and families. All official communication will be distributed by email to Alfred State email accounts and posted on the web. The most urgent messages will utilize the emergency RAVE Alert System. During onboarding activities such as staff professional development week, student orientation, and student week of welcome, communication of COVID-related information will be a primary focus. To further encourage information flow, communication tactics include: Emergency RAVE Alert System, email, website updates including a dedicated page at http://www.alfredstate.edu/covid-19, videos, and social media postings
  • Priorities for communication are accuracy first, clarity, and timeliness. Messages related to COVID-19 and operational details will be shared with all students, faculty, staff, and local community leaders to ensure that everyone sees the same information. This transparency will also assist members of the campus community to help one another and watch for ways to work together to encourage community support.
  • Subject-matter experts have identified items in need of communication in advance for scripting and scheduling of messages. This includes communication needed for a conversion to distance learning that may be enacted on short notice.
  • We will prepare and disseminate communication that prepares incoming/returning students for what they will face on move-in day and beyond.
     

4. RETURN TO REMOTE OPERATIONS "SHUTDOWN"

Return to remote operations (“Shutdown”) includes contingency plans for ramping down and/or closing the campus, including:

- Operational Activity


Operational activity: Include which operations will be ramped down or shut down and which operations will be conducted remotely; include process to conduct orderly return to remote instruction, which may include phasing, milestones, and key personnel.

  • If a containable cluster is identified (a Greek org, a sports team, a residence hall wing, a class cohort), that cluster will be quarantined and/or isolated with subsequent aggressive tracing of contacts.  This group will be tested and/or quarantined to protect the campus population – these will be limited shutdowns of orgs, teams, wings, in-person cohorts.  The people involved will be removed from the general population and their course work transitioned to remote instruction.
  • If the campus infection level surpasses college capacity to appropriately house or care for those in isolation housing, the campus will initiate a semester transition to remote instruction and use pre-crafted messages to begin the closure of residence halls.

- Move-Out

Move-out: For residential colleges and universities, plans should address how students safely depart campus and policies for students who may not be able to depart campus quickly (e.g. international students and students that have no other safe housing option).

  • Residential Services will use staggered move-out times over a 72-hour period to vacate residence halls in an orderly fashion.
  • Alfred State will again partner with a local storage company to offer students options in packing and storing belongings.
     

- Communication

Communication: Develop plans to communicate internally and externally throughout the process.

  • Alfred State archived all campus communications from spring 2020 and has begun drafting templates associated with a move-out process and return to remote instruction.
  • Communication templates for move-out and remote instruction will be maintained by Marketing Communications for quick deployment if needed.
  • Subject-matter experts have identified items in need of communication in advance for scripting and scheduling of messages. This includes communication needed for a conversion to distance learning that may be enacted on short notice.
  • Alfred State has the ability to quickly send messages to targeted populations such as a particular class, campus, or organization.