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Reopen Plan 2020

Reopen Plan 2020

Advancing Alfred State College

Campus photo - Advancing Alfred State College

Updated July 20, 2020

Advancing Alfred State College includes many details of how ASC will reopen for fall classes in 2020. We're proud to say that this plan received full approval from the state and the faculty and staff are busy preparing for a spectacular and safe residential campus experience for our students.

There are many facets to this reopening plan. On July 8, Alfred State shared the Checklist for Reopening, a summary addendum to the overall plan.

Components of the full reopening plan will be added below on these dates:

  • 7/9   Personal Protective Equipment (PPE) 
  • 7/10 Facilities: Cleaning & Sanitation
  • 7/13 Health Monitoring: Screening & Testing
  • 7/14 Employee Support
  • 7/15 Academic Planning
  • 7/16 Student Life: Residential, Dining, Transportation
  • 7/17 Enrollment & Visitors
  • 7/20 Athletics
  • 7/21 Compliance
  • 7/22 Virtual Town Halls

The information herein is designed to provide enough relevant detail to help inform but please know that the extensive work, labor, and planning on each topic expands far beyond what is here. For each topic a contact person is listed for those seeking additional information.

This reopening plan and operation of the campus will continue to evolve and adapt to stay aligned with medical guidance, official recommendations, regulations, and current conditions.

Personal Protective Equipment (PPE)

Definition: Personal Protective Equipment includes masks (N95, KN95, surgical, general/dust), cloth face coverings, plastic face shields, gloves, gowns, and devices that prevent direct contact such as anti-microbial door openers.  

Choosing a Face Cover: While full surgical-grade masks are not necessary for everyday use on campus, according to the CDC there are recommendations for effective face covers to best protect the health and safety for yourself and others. Face covers should:

  • Fit snugly but comfortably against the face.
  • Be secured with ties or ear loops.
  • Include multiple layers of fabric.
  • Allow for breathing without restriction.
  • Be able to be laundered and machine dried without damage or change to shape.

Requirements for Face Covers:

  • Alfred State has an approved policy on my.AlfredState.edu for Faculty/Staff Face Cover Requirements.
  • The college has added new public health-specific Student Code of Conduct language that includes one section directly addressing student PPE use.  In part, the code says: Masks/face coverings must be worn in classroom settings in addition to maintaining 6 feet of spacing between individuals.”  The student code also adds that “any time individuals come within 6 feet of another person who does not reside in the same residence (i.e., roommate), acceptable face coverings must be worn. Individuals should be prepared to wear a face covering if another person unexpectedly comes within 6 feet. Acceptable face coverings are required for individuals who are over the age of 2 and able to medically tolerate such covering."

Fixed forms of protective equipment (not personal) include plastic barriers that have been added to many locations on campus that will productively interfere with droplet range.  Alfred State has obtained and will provide acceptable facial coverings to all employees and students.  

Inventory: Our inventory is significant, growing, and is managed primarily by the Office of Facilities. 

  • Alfred State is providing a care kit to each student and employee that includes critical PPE; the kit includes a personal digital thermometer, two face coverings, refillable liquid sanitizer container (greater than 70 percent alcohol, acceptable for hands and as a disinfecting spray), a 12-inch microfiber towel, an anti-microbial door opener, and an information packet.  These kits are in addition to the measures taken by facilities within the buildings and students are also instructed to arrive with multiple facial coverings to assist with laundering and damage.
  • Face masks, face shields, or coverings will be provided to all faculty and staff, as requested.  We have both procured and Alfred State-produced shields. Gowns, N95 masks, KN95 masks, and certain other PPE will be reserved for medical or close-contact situations.
  • In our dining services, employees are provided gloves, face coverings, and any recommended PPE – along with training for all Dining Services personnel on how their PPE keeps customers and themselves safer.  
  • PPE requirements and protocols have been communicated to all delivery drivers and vendors.  If a delivery arrives and the driver has no PPE, we will have the ability to provide a disposable mask for the duration they are present.
  • The PPE stockpile is housed at the facilities building and procured through the Business Affairs Department. All PPE requests can go to the director of Facilities for distribution; this central storage allows us to monitor usage rates and keep our inventory easily accessible for reporting and reordering.  To fully inform and be transparent, we must admit that procurement of PPE is challenging at this time, but we have been able to source enough to support our reopening plan. New SUNY agreements will grant us access to better pricing and supply in the future. Our undistributed inventory of PPE and related equipment currently includes:
PPE Inventory as of 7/8/20
Type Qty. On-order
N95 masks 656  
KN95 masks 3,000  
Face shields 398 700
Level 3 surgical masks 26,650  
General masks 350  
Cloth face covers 2,255 10,000
Gloves 40,116 7,000/mo.
Gowns 2,285  
Touch-free thermometers 69  
Digital thermometers   5,000
2oz. hand sanitizer 472 5,000
Gallon refill hand sanitizer 142 1,008
Personal microfiber towels 5,000  
Door openers   5,000

For questions related to PPE, please contact SueAnn Kring at KringS@AlfredState.edu or at ext. 3985.

Facilities: Cleaning & Sanitation

Alfred State’s reopening efforts include heightened intensity of cleaning, sanitation, and many operational changes to our facilities.  This goes far beyond disposable bleach wipes that are frequently cleared from store shelves.  Our efforts include significant additional measures by our staff and changes to our building systems.

Increased Cleaning:

  • Our campus cleaning protocol meets or exceeds CDC standards and public health guidelines.  Our enhancements, however, now include additional focus on increased frequency of high-touch and typically dense populated areas.
  • Buildings will be outfitted with refill stations for personal 2 oz. sanitizer bottles, and large bucket disinfecting wipes can be found near labs and other locations where self-cleaning goes beyond that provided in the PPE kits.
  • Disinfecting spray bottles are intended in each classroom (based on accessibility) to be used throughout the day, between classes to sanitize. Provided microfiber towels can be used to dry a student’s seat before the start of class, if disinfectant isn’t yet fully dry.
  • Public restrooms will be outfitted with Seat Clean disinfecting stations and typical self-clean dorm bathrooms will be outfitted with campus-provided cleaning supplies.
  • Custodial staff will prioritize disinfection of classrooms during appropriate intervals throughout the day.
  • In athletics and fitness areas: custodial staff will continue to clean the area they usually do using the new protocol. Facilities will also provide the athletics and fitness areas with microfiber cleaning cloths, buckets, cleaning products, and any other needed cleaning supplies.  At this time, our fitness center will not be reopening until guidance on safely operating fitness facilities is provided by New York State.
  • Plans include a prioritization system to target high-density areas for cleaning.  The layering of daily, high-touch cleaning and sanitation over planned building closures to maximize evening cleaning efforts allows for academic buildings to fully reset each day.

Response to Incidents:

  • If a confirmed or suspected case appears on campus, all spaces the individual was in will remain unoccupied as long as possible up to 24 hours prior to a deep cleaning from the custodial staff. Windows in these spaces will be opened, if possible. After the time has elapsed, the custodial staff will enter and do an enhanced cleaning per new cleaning procedures. Not all circumstances will allow for such a delay, but it is important, where possible, we leave the impacted space vacant to help protect our cleaning staff.

Needed Equipment and Supplies:

  • Weekly inventories will be maintained for all cleaning products.  We have actively stockpiled supplies in case a supply chain disruption occurs.
  • Additional equipment purchases and the implementation of newly approved cleaners and disinfectants, in addition to our already approved products, have been added to the custodial staff’s cleaning protocol. The products we purchase have evolved, and our staff continues to be trained on the most effective methods.
  • The bubblers on all drinking fountains will be disconnected or capped, allowing the bottle filler portion to still function.
  • The Facilities Department is prepared to do quick setups of college-owned tents to provide outdoor covered spaces, as needed.
  • As a facilities adjustment, the college is rearranging classrooms and labs with movable seating to ensure 6 feet social distancing can be maintained.
  • As of this writing, the college is finalizing assessments of building HVAC systems with possible heightened filtration; this topic has emerging guidance that we are adapting into our plans.
  • At this time, the use of fans in the classroom is not recommended given the ability to further push droplets beyond the 6-foot social distancing measures in place.
  • The college is increasing outside air changes per hour with air handlers to responsibly maximize the amount of fresh air within the buildings, as current systems permit. 
  • In addition to teaching spaces, common rooms, lounges, and event spaces are being reduced in capacity to follow NYS guidance.
  • Where possible (per code), doors are being left open to reduce doorknob contact, and some high-touch common area doors will be outfitted with attachments allowing for opening with the use of a forearm instead of a hand.

Tools to Promote Social Distancing: 

  • For 2020-21, it is mandated that any person sharing an elevator, stairwell, or hallway must have a face cover.
  • A limited number of high-traffic areas, such as areas around the entrances to dining, are being routed with directional controls (e.g. one-way movement or the presence of stanchions).
  • 8-inch Big Blue decals on many floor surfaces show where to stand to allow for 6-foot social distancing where lines are expected.
  • 4-inch Big Blue decals identify 6-foot spacing on tables and also the intended placement for tablet arm chairs that have a tendency to shift around. These markers will be a clear depiction on how to quickly reset one’s spacing in the classroom and other seated gathering locations.

If you have additional questions, please contact Jon Nickerson at NickerJD@AlfredState.edu or at ext. 4750.
 

Health Monitoring: Screening & Testing

Health monitoring is a vital component of our reopening.  Alfred State has developed plans for screening, testing, tracing, containment, quarantine, and isolation.  The protocols follow up-to-date best practices and use the tools we have available.  The protocols could further change as the topic is at the forefront of discussion and analysis by public health officials.  

Pre-Screening:

  • A form/questionnaire will be sent directly to students on or about July 20, with a request to complete it by Aug. 1.  A staffer will be monitoring screenings as they come in.
  • A scoring system has been developed so that students who answer yes to any COVID-related questions would receive a score; Health and Wellness will follow up where needed.  
  • Students will all be asked to complete a precautionary self-quarantine for seven (7) days at home leading up their arrival on campus.

Screening on Arrival:

  • Students will be moving in on a gradual basis and with assigned dates and times.
  • During those time, all entrances other than the main entrance will be blocked off. 
  • Screenings will be car-based; screening questions will be via verbal attestation coupled with a contact-less temperature taken from all who plan on entering our buildings.  The student will be given a decal/sticker that indicates they were cleared by screening.  Any arrivals of concern will be guided to TA Parish Hall where our nurse practitioner and/or nurses will be available to further evaluate.  All other individuals will proceed to their assigned residence hall building.
  • Upon arrival to campus, students will receive a kit that includes screening supplies such as a personal thermometer.

Daily Screening Process:

  • The college has been using a fillable form for employee screenings submitted to supervisors.
  • The college is integrating a SUNY Workplace Entry Screening Application for use by faculty, staff, and students.  Employees and students will be asked to complete these screenings prior to going to work or class. 
  • Student screening compliance will be monitored by Health and Wellness Services.  If a student’s self-screening and attestation indicates symptoms or variables of concern, they will receive an auto-generated reply and be required to stay where they are at until they are contacted by Health and Wellness Services and provided a phone number they can call with questions.  

Symptomatic Students (by screening tool, call, or presentation):

  • Students indicating symptoms of concern will be evaluated.  Students seen at the Health Center will receive clinical evaluation.  After evaluation completed by RN’s and/or NP, a determination will be made on testing.  
  • If student is having any trouble breathing during hours of operation, they will be immediately evaluated by Health and Wellness Services. If this happens after hours of operation, they will be sent to the Emergency Room.
  • If a student is not experiencing trouble breathing or other major health concerns, during hours of operation (8 a.m. to 8 p.m.) a further evaluation (tele-health) will take place to decide if they need to be tested. After hours of operation (8 p.m to 8 a.m.), the student will be asked to not leave their dorm room and to stay where they are at until they are contacted by Health and Wellness Services the following morning (if deemed necessary). 

Testing:

  • The College has advanced the purchase of a rapid Antigen testing unit (Quidel’s SOFIA-2 unit);  the exact delivery and implementation date are TBD around the start of our fall operations.  Antigen testing seeks the presence of a protein in an active COVID-19 infection.  While no rapid testing is 100 percent accurate, this provides an important tool for clinical evaluation and diagnosis.
  • When the unit is implemented, testing will take place within an adapted portion of TA Parish Hall or in a covered structure immediately outdoors from TA Parish Hall.  
  • A negative Antigen test does not preclude the NP from ordering a PCR test, ordering quarantine, or conducting a follow-up antigen test.

COVID Test Flow Chart
See Larger Image

 

  • Students confirmed or suspected to have COVID-19: students with the ability to return home (those who own and have a vehicle on campus) will be encouraged to return home
  • If students are unable to return home due to (1) lack of appropriate transportation while ill, or (2) circumstances at home that are unsafe or unsuited for recovery at home, students will be placed in the quarantine or isolation housing 

Contact Tracing:

  • Employee contact tracing is led by the Office of Human Resources’ COVID-19 Compliance Coordinator Maria Bordeaux.
  • Student contact tracing will be led by a new position, COVID-19 response coordinator, operating in Health and Wellness Services.  The tracing team makeup will include the Coordinator, RNs, H&W front office staff, and residential directors (to allow access to a trained RD on duty).
  • The tracing will culminate with a record of contacts made, assessments, and subsequent decisions on quarantining.  The coordinator will work with the college's COVID-19 compliance coordinator (HR/Maria Bordeaux) on document format to increase consistency between employee and student contact tracing. 

Surveillance Monitoring:

  • The latest CDC guidance does not recommend mass testing.  However, with the added capacity of local antigen testing, we will conduct periodic community sampling to monitor community infection.  At this time, plans include randomly testing a sample population from each residence hall on a rotational basis (e.g. one sample from a residence hall daily, rotating).
  • In addition to general surveillance monitoring, heightened-risk populations such as contact sports may be tested on a proactive basis.
  • Symptom surveillance (detection): thermo-scan checks and questions based on activity (e.g. entering athletic practice).  Those with symptoms moved to quarantine housing.   Daily temperature checks for students may not directly identify COVID-19 cases but will provide an early warning to trigger testing; each student is provided a thermometer and will be given a daily attestation process to self-report symptoms that will allow the college to respond quickly to the early warning signs of community infection

Transportation:

  • During operating hours (8 a.m. to 8 p.m.) a Health and Wellness staffer will use a van (with a plastic barrier/shield between the driver and the passenger seats) to transport a student who needs testing or to a quarantine or isolation location.  
  • The driver will be in appropriate PPE to pick up this student (KN95 or N95, gloves, and face shield or eyewear).

In all aspects of Alfred State’s protocols for health monitoring, the college will remain in constant contact with the Allegany County Department of Health to communicate results of all tests (random or individual) or receive their guidance and direction.

Questions regarding student health and wellness should be directed to HealthAndWellness@AlfredState.edu or ext. 4200. Health monitoring and tracing for faculty and staff is coordinated by Human Resources (HR@AlfredState.edu; ext. 4025).

Employee Support

Administrative Compliance:

  • Human Resources has assigned Maria Bordeaux as the COVID-19 compliance coordinator.  This role will provide a full contact tracing system for campus employees.  The position will collaborate with the coordinator in Health and Wellness Services for crossover contact tracing involving students.
  • Employees are expected to report to work on campus unless there is a legitimate reason for continued telework. You should discuss your specific circumstances with your manager and HR should you have concerns about returning to work on campus. Employees may be granted accommodations, which may include but are not limited to: adjusted work location, schedule adjustment, office space or PPE adjustment.
  • To explain and encourage safe practices, all Alfred State employees must complete a training titled, “New York State COVID-19 Response: Return to Work.”  This training is on Blackboard and includes a 12-minute video, followed by a page of procedures that Alfred State will use in response to the pandemic that you must attest that you have read. To access this training, go to http://bb.alfredstate.edu, log in with your ASC credentials, and choose the correct course in your course menu of courses in which you are a student.  The announcements contain the directions to complete the training.  Employees MUST complete this training before returning to the work place.  Please contact Tammy Edwards at EdwardTL@AlfredsSate.edu with technical questions.
  • The daily COVID-19 screening is required of all employees regarding daily symptom and exposures surveillance/reporting. Supervisors are responsible for ensuring completion by all employees.

Workplace Practices, Policies, and Procedures: 

  • We are taking every precaution to ensure our workplace is safe. We are following federal health and safety guidelines as well as guidance from SUNY and the New York State Department of Health.  
  • Common areas and frequently touched surfaces will be cleaned daily.  Cleaning supplies will be available, and employees are encouraged to clean and disinfect their personal work spaces throughout the work day.  Employees should follow cleaning product instructions when cleaning your work areas.
  • Employees are encouraged to wash hands frequently or use hand sanitizer, avoid touching the face, replace handshakes with head nods and waves and avoid using other employees’ phones, desks, offices, or other work tools and equipment, when possible.
  • Employees are required to wear a mask or face covering that covers their mouth and nose when in the workplace when a distance of 6 feet cannot be maintained, except where doing so would inhibit or otherwise impair employee health.  Failure to wear face masks may result in referral to Human Resources for review and resolution in accordance with their collective bargaining agreement, including disciplinary action or termination.  Policy can be found here.  HR will coordinate response to any requests for altering PPE use by employees.  
  • Employees and visitors will be required to answer questions through an online form regarding COVID-19 symptoms upon entering our buildings. Look for the Employee COVID Screening Sheet or Visitor COVID Screening Sheet found on the HR page of my.alfredstate.edu. The electronic screening form asks employees to answer yes or no to questions and only those that answer yes to one or more questions will be required to follow up with HR.  Specific medical information will not be requested or conveyed on the form.  Individuals who refuse to answer health screening questions will be asked to leave campus. 
  • In order to promote social distancing in the workplace, some meetings will be restructured. In-person meetings may have limited attendees in a space that is large enough to allow for distancing between participants.  Some meetings will include a virtual option for employees to participate from their personal workspace. The meeting organizer and your manager can provide you with guidance specific to your role. 
  • Employees should consider canceling or rescheduling non-essential personal travel plans.  Any employee or visitor to campus that has traveled from within one of the designated states must quarantine upon entering New York for 14 days from the last travel within such designated state. New York employees will forgo their paid sick leave benefits from New York's COVID-19 paid sick leave law if they engage in travel to high-risk states. 
  • If deemed essential, an asymptomatic employee may return to work so long as the employee adheres to the practices listed online at www.coronavirus.health.ny.gov/covid-19-travel-advisory. Look for details in the section labeled "Exemptions for Essential Workers." This website also has additional details regarding the travel advisory and the current list of restricted states. Employees returning from travel must complete a State Department of Health traveler form, also found on the website.

Illness, Exposure and Testing:

  • Employees who feel ill should stay home and notify their manager and HR. If you are already at work and begin feeling sick, you must go home immediately and notify your manager and HR.
  • Employees with symptoms of COVID-19 will be directed to seek testing per guidance from the New York Department of Health and to quarantine at home as a precaution until the results of the test are provided to HR. Testing is required of symptomatic employees unless a release is provided by a physician indicating the symptoms are common for the employee, i.e. allergies, migraines, arthritis.  Employees may seek testing from a primary care physician (PCP) or be referred to St. James Urgent Care or Jones Walk-in Clinic.  
  • Employees who have been potentially exposed on or off campus will be sent home and asked to quarantine as a precaution for 14 days.  Work-from-home arrangements will be considered where appropriate or quarantine leave will be available for 14 calendar days.  A thorough cleaning of the workspace used by the infected individual will be conducted if appropriate.
  • Employees testing positive for COVID-19 will be required to isolate at home for at least 10 days after illness onset and at least three days (72 hours) after recovery. Illness onset is defined as the date symptoms begin.

Employee Wellness:

  • Employees can access CDC’s information on Managing Anxiety & Stress to obtain helpful information.  If you are feeling overwhelmed with emotions like sadness, depression, or anxiety or feel like you want to harm yourself or others, please know you can contact Human Resources for referral to a counselor. You may call one of the resources below or contact EAP.

o    Alcohol Drug Abuse Hotline: 1-800-662-4357
o    Child Abuse Hotline: 1-800-962-2873 
o    Domestic Violence Hotline: 1-800-500-1119
o    LGBTQ+ Suicidal Thoughts Help Line: 1-866-488-7386
o    Suicide Crisis Line: 1-800-Suicide or 273-8255
o    Transgender Lifeline: 877-565-8860

Please send questions related to Human Resources by emailing HR@alfredstate.edu or calling ext. 4025.

Academic Planning

Classroom Safety:
•    Plastic partitions will be placed at lecterns, and face masks, face shields, or coverings will be provided to all faculty.
•    Cleaning supplies will be available to teaching areas to supplement custodial activity:  approved disinfectant and paper towels will be available for faculty to wipe area.
•    To allow time for deeper cleaning services overnight, swipe card access to most academic buildings will end at 10 p.m. except for SET, which will remain available until 3 a.m.
•    Academics will be using additional spaces for instruction including Allegany Room, Orvis Auditorium, Orvis Band Room, Pioneer Lounge, and Pioneer Admin spaces. 

Course Scheduling:
•    Alfred State has already assessed every classroom for setups that allow 6-feet distances and excess furniture is being removed. Scheduling is being modified to provide as much face-to-face instruction as possible in the context of social distancing. 
•    Instructional times will be: 8 a.m. to 8 p.m. starts. Evening scheduling is only being implemented for faculty who volunteer to teach after 5 p.m. 
•    Face-to-face prioritization: 
1.    If and when necessary, the option for hybrid or half capacity is developed for each class.
2.    Prioritization for face-to-face by class year: 1000 and 2000 courses will be prioritized for full face-to-face instruction.
3.    Prioritization for face-to-face by curricula; completed document by deans based on department document is completed.

Calendar Modifications:
•    Alfred State has changed its academic calendar for fall 2020; students will not have a ‘mini-break’ and will have weekday classes through Wednesday, Nov. 25 (day before Thanksgiving).  After the Thanksgiving holiday, instruction will transition to online for all students. 
•    Obligation and grades will be adjusted accordingly.

Student Success Center (SSC):
•    Any meetings requiring small in-person groups will be moved to SDC 204 (larger room).
•    One-on-one tutoring will continue in designated locations (library, SDC Learning Lounge, SLC - large spaces where tutoring can maintain social distancing guidelines).
•    Virtual tutoring will be available for students to request within a Tutor Matching Service scheduling system.  All tutors will be asked to offer both virtual and face-to-face tutoring appointments to offer comfort to those students concerned about frequent social interaction.
•    Weekly scheduled meetings will be done virtually using Microsoft Teams.
•    Rooms will have a maximum capacity; first-come, first-served into the room until room reaches 50 percent capacity. All others can access virtually for assistance. A Microsoft Teams link can be created and advertised for drop-in math tutoring.  The Math Lab proctor, or designated tutor, can proctor and provide assistance virtually when capacity is met.
•    The Learning Lab proctor, or designated tutor, can proctor and provide assistance virtually when capacity is met.
•    Supplemental instruction will be performed in larger classrooms to increase social distancing and capacity.  Cleaning materials will be provided for lab-based supplemental instruction so that students will be able to disinfect lab equipment as needed, and signage will be posted regarding requirement for face coverings and social distancing.  
•    Appointments for testing will be strictly enforced so that physical distancing in the testing rooms can be maintained; faculty will alert the Office of Accessibility Services (OAS) if they plan to give a "pop quiz" so that OAS may factor in that potential user.  
•    Professors will be encouraged to continue use of digital exams, when possible, to reduce multiple paper transfer.  
•    Physical exams will be scanned back to the professor and hard copy can be mailed back, if professor wishes, to reduce unnecessary foot traffic across campus.

Technology Services:
•    Signage will be posted informing visitors to wear a mask, honor physical distancing expectations, and practice regular hand washing.  A supply of masks and hand sanitizer will be accessible. All offices are sufficiently distanced apart.
•    Plastic partitions will be installed at the Help Desk for interaction with clients. 
•    Help Desk technicians will be required to wear a mask and use hand sanitizer when working with a client. Staff will be required to wipe down computers with sanitary wipes.

Library:
•    Appropriate signage will be placed at the library front entrance stating rules for entrance. 
•    The maximum capacity of people in the building will be determined either locally or by NY State/SUNY and the number of people in the building will be regulated by registering at the entrance.  All students and visitors entering the building during operating hours will access the building at the main entrance.  
•    If a person entering the building has no face covering, the library will have available a supply of disposable face coverings to provide them.  
•    Desktop computer work stations will be placed at intervals in order to ensure recommended physical separation.  Wireless cards may need to be added with spacing.
•    Hand sanitizer/wipe stations will be available at or near computer work stations.  Students are advised to use sanitizer before and after keypad use.  Locations for stations will be identified and shared.
•    Course reserves will be available electronically, as much as is practicable.  Librarians will work with faculty to transition as many reserves to online as possible.
•    Signage will be posted requiring visitors to wear a mask, honor social distancing, and wash hands. 

Faculty FAQ:

1. What will classrooms look like in the fall?
Each classroom will have socially distanced seating (6 feet) and there will be markings for students to see where they can sit. Extra furnishings will also be removed from classrooms to prevent exceeding the allowable capacity for the space.  At the front of each classroom, there will be approximately 4-foot-by-4-foot piece of plastic, which will serve as a partition between faculty and students.  Each classroom will also be equipped with a combined document camera and web camera, which will allow filming of instruction or classroom as needed.  In addition, all faculty and students will be supplied with a refillable sanitizer bottle and a microfiber cloth that they can use to clean their immediate area.

2. How will this be accomplished? What will happen to classes that cannot fit in their classrooms?
The deans and the associate vice president are currently working on the schedule.  The goal is to provide as much face-to-face instruction as possible with highest priority for first year students.  Classrooms and class times may be changed to accommodate face-to-face instruction, with classes spread from 8 a.m. to 5 p.m. on weekdays.  If any faculty is interested in teaching in the evening, please contact your dean.  Evening classes will be assigned only to those faculty who volunteer.  Once the college has met full capacity of classrooms, including additional spaces reassigned as classrooms, deans will reach out regarding additional alternatives to maintain social distancing.

3. How will instruction continue if faculty or students are quarantined?
The web camera will allow both faculty and students to participate when absent due to quarantine and when students are sick.

4. How will instruction continue when faculty are sick and expect to be out for extended time?
Based on past practice, the dean and chair will work to find someone to cover the class (compensated), recognizing this will be challenging.

5. What are expectations regarding face masks/covers?
All students and employees will be expected to wear multi-layered face coverings or masks when inside campus buildings, including classrooms (exceptions include when seated at limited capacity dining, in their residence hall rooms, and individual offices for faculty/staff or appropriately modified shared spaces).  Faculty members will also have the option of wearing a face shield, and/or standing behind the plastic barrier if lecturing with a mask is too difficult.  The webcam audio quality is quite good and faculty will be able to move away from the lectern as they lecture.

6. How will faculty be supported with disruptive students, and those refusing to wear a mask?
First, as an addendum to the Student Code of Conduct, all students will agree to new behavioral expectations upon returning to campus, including COVID-19 safety measures.  Second, faculty will have access to disposable masks in cases where students do not have them.  Third, there will be a professional development session and a handout on how to address students unwilling to wear a covering.  Finally, if the student continues to refuse to be compliant, the faculty can leave the classroom and request a UPD response for student removal from the area.  In all cases that students are non-compliant, faculty should document the student’s behavior and email the Office of Student Conduct with the details.  

7. Will students be asked to self-quarantine before returning to campus? What about students from high-risk states?
All students will be requested to self-quarantine for seven days prior to returning to campus.  Students from states that are required to quarantine when arriving in New York State will be asked to arrive early and stay in quarantine on campus.

8. Where will students who need to quarantine go?  Where will sick students go?
Getman Hall has been designated as a dedicated quarantine space.  All students who need to quarantine during the semester will temporarily move to that space.  Students who test positive will either be sent home or be placed in isolation housing that is currently in Townhouses.  

9. How will student health be monitored? How will symptomatic students be tested? 
Like faculty and staff, students will need to fill out daily documentation, likely through the SUNY screening app, on their health. Students that indicate any symptoms will be assessed by Health and Wellness Services.  We have advanced the purchase of an Antigen Testing unit that will allow rapid testing and screening as an additional diagnostic tool.  The results of the test will then determine if the student needs to be sent for additional PCR testing or if other actions need to be taken.

10. Will faculty be allowed to work from home after Thanksgiving?
A decision on this will be made in November.  This decision will be made based on local COVID-19 conditions.  The decision to transition classes to online after Thanksgiving is based solely on the desire to limit the number of times students leave and return to campus from various regions, further reducing the ability to spread the virus.

11. What happens if I answer yes to COVID-19 screening question from home, and need to stay home, or at work, and I need to go home? 

(Please note, the COVID Screening includes personal symptoms as well as potential exposure to the virus.)

In cases where you are only staying home due to the COVID-19 screening, please proceed with teaching your courses remotely and alert your Dean, Chair and designated COVID-19 Coordinator in your school to facilitate your remote instruction.  HR will reach out to you to discuss your situation.  If you are able to teach remotely, leave will not be necessary. If you are required to go to a medical facility to be tested and will miss classes, please let your Dean, Chair and designated COVID-19 Coordinator in your school know so that they can let students know that class is cancelled.  This day will be covered by quarantine leave time.  If you are well and in quarantine, you are expected to teach your classes remotely and synchronously to the students in the classroom until you are released to return to work. Faculty who contract COVID-19 and are unable to teach will be able to utilize quarantine leave which is allowed for 14 calendar days which is typically 10 days of leave.   Absences due to illness that extend past the 14 calendar days, may be charged to sick leave.  Please note, if you become symptomatic during the day, please go home and email Dean, Chair, COVID-19 coordinator and Human Resources prior to your departure. 

In cases where you are ill (non COVID-19) and would have stayed home anyway because you are unable to teach, please notify your chair and dean (and their secretaries) to let students know that class is cancelled and take a sick day.  Deans are expected to report all health related absences to Human Resources.

Questions regarding academic planning may be directed to the Provost’s Office at GardneL@AlfredState.edu or at ext. 3913.
 

Student Life: Residential, Dining, Transportation

Residential:

•    Alfred State has reduced capacity of residence halls to both eliminate any triple-occupancy format and also preemptively take space offline to accommodate quarantine and isolation housing.  
•    The college will utilize Getman Hall for quarantine (53 rooms). Quarantine is for those separated for precautionary purposes without a test result. The college will utilize two Townhouses for isolation (12 rooms).  Isolation housing is used for those with a confirmed positive test.  The Townhouses have separate air handling units.
•    Housing accommodations for vulnerable populations will be met through established accommodative housing processes.  For students, this process is organized from the Office of Accessibility Services (OAS).  For employees, the process is organized by the Office of Human Resources.
•    To assist with social group sizes and physical distancing, “family units” will be identified by building and lifestyle type (suite, apartment, or corridor) and defined as clusters of students who live in close proximity and share restroom facilities.  These “family units” are to promote the social and emotional needs of a tight-knit living group watching out for one another’s health and well-being.  The “family unit” approach will be communicated to each student so that the students know who is allowed in their immediate living space.  Family units are:
    Suite (suitemates), 
    Renovated Tower floor
    Rowhouse
    Apartment (Townhouse or MacKenzie)
    For corridor buildings, a floor is a family unit.  

•    For 2020-21, the visitor/guest policy will be revised to include no external guests (non-student visitors) allowed to remain in any residence halls.  For Alfred State students, with prior registration, a maximum of one internal guest (fellow Alfred State student) per day, per student.
•    For admissions tours in fall 2020, an unoccupied model room will be utilized for tours; no occupied student rooms will be used.
•    Residential Life will be developing a centralized "no-touch" or contactless check-in process, utilizing time sequencing to decrease interaction, and limiting the number of individuals helping to move-in a student.
•    Check-in: staff will conduct check-in at the main desk, and 6-foot markers will be placed on the ground for social distancing.  A table will also be placed between the office and the students checking in to enhance social distancing.  A plastic or similar barrier will also separate the staff from the students checking in.  Check-in will be brief (provide name, receive packet with key and emergency card).
•    All staff assisting around the building will be using PPE.  
•    Virtual floor meetings will be held with each residence hall to discuss expectations around COVID-19 related additions to the Code of Conduct, expectations around family units and guest policies, how to be engaged in programs and activities, and how to reach and access resources on campus. The meetings will also include pre-recorded messages for verification of complete and accurate information dissemination at every floor meeting.
•    Throughout the semester, Residential Life will communicate to students by email and via Microsoft Teams, posters, and boards.

Dining Services:

•    Seating area is redesigned by removing all self-service areas (i.e.: salad bar) and with limited seating congruent with New York State requirements.  Tables that seat up to four will be placed at 6-feet distances and family units or groups up to four will be seated.  The result in the main dining hall is an occupancy of about 148 people, less than half maximum capacity.
•    Dining staff are trained and will wear PPE in all preparation and serving areas.  
•    Cleaning protocols have been created, such as detail-cleaning on high-contact areas, including disinfecting seating areas after every customer seating. 
•    Hand sanitizers are available for customer use. 
•    Customer queuing areas for entry to each eatery have been redesigned to meet physical distancing requirements including use of floor decals, stanchions, and traffic flow arrows. 
•    Designated entrances and separate exits are identified to keep the flow of traffic as one-directional as possible
•    Point of sale (POS) areas are protected with plastic shields and all payment transactions will be recommended via contactless card method (Campus ID or credit card with limited cash sales taken).
•    The TimberLinez, Ever Green, Alfie’s, and Taco Bell eateries will have online/mobile ordering to reduce lines.  
•    Taco Bell and Alfie’s will alternate hours to avoid proximity of their lines.
•    An Express, “Grab-and-Go” option is made available at the CDH Dining Hall for customers deciding not to enter the Terrace food servicing area and dining room.
•    Serving lines have Plexiglas screens for serving areas. 
•    All soft seating has been removed from the dining area to expedite sanitation between dining. 
•    All service will be paper service (no china or silverware). 
•    Hours of operation will be extended or staggered as needed to allow for reduced density.
•    PPE requirements and protocols have been communicated to all food/vendor delivery drivers.
 
Transportation:

•    Seating on all buses or vans has been redesigned to meet current guidance for mass transportation.  Also, 6-foot distancing is maintained from the driver and all passengers, which requires the first row of seating to remain vacant. The transportation system will continue to adapt to changing requirements for ridership.
•    Cleaning protocols have been created, including detail-cleaning on high-contact areas, along with disinfecting seating areas after every bus run. 
•    Hand sanitizer is available on all buses. Hours of operation will be extended or staggered as needed to meet DOT driver regulations.
•    PPE (face coverings) will be required for riders.
•    Training has been completed for all transportation personnel/drivers.
•    Shuttle transportation, including shopping trips to Hornell, will continue with the above safeguards in place. The scheduling of additional trips, or trip assignments by family units, may be utilized to reduce density and limit opportunities for cross exposure between family units.

Campus Store:

•    Customer queuing area for entry into the store has been redesigned to meet physical distancing requirements, including use of floor decals and traffic-flow considerations.
•    Textbooks and required course materials must be pre-ordered and pre-paid online.
•    Alternative pickup areas for textbooks and required course materials have been designated outside of the store to reduce in-store density.
•    The number of customers allowed inside the store will be limited and managed by store staff.
•    The inside of the Campus Store is redesigned for traffic flow and eliminates self-service areas. 
•    Point of sale (POS) areas are protected with plastic shields and all payment transactions will be recommended via contactless card method (Campus ID or credit card with limited cash sales taken). 
•    Hours of operation will be extended or staggered as needed. 

Questions about residential services and housing may be sent to Matthew Ryan, senior director of Residential Services, at RyanMJ@AlfredState.edu.  Questions about dining and transportation may be sent to David Sengstock, executive eirector of Auxiliary Campus Enterprise Services (ACES), at SengstD@AlfredState.edu.

Athletics

Alfred State continues to monitor public health guidance and review emerging guidelines from our athletic conferences and the NCAA in determining how to provide competitive opportunities for our hundreds of student-athletes.  The finalization of NCAA recommendations, athletic conference stances, and discussions with peer colleges about adapted schedules and mutual safety protocols are all culminating as plans evolve to stay aligned with current conditions and recommended procedures.  An updated return to campus activity plan will be sent to all student-athletes for review before the end of July.  

Current game schedules that include out-of-state travel may have further restrictions.  Physical distancing requirements will be built into plans for away contests.  Consideration for additional buses, vans, and/or parental/guardian transportation may be needed.

The Pioneers want to compete if the contests can be conducted safely.  The current review is limited to fall varsity sports: women’s and men’s soccer, women’s volleyball, women’s and men’s cross-country, women’s and men’s swimming and diving, and football.  The implications on the fall semester also impact winter sports’ start dates including men’s wrestling, women’s and men’s basketball, and indoor track.

Conference Updates:
Our primary multi-sport athletics conference, the Allegheny Mountain Collegiate Conference (AMCC), has not postponed fall sports as a conference; however, select peer members have elected to postpone with a hope to compete in the spring.  The remaining members, including Alfred State, are exploring limited fall contests with subsequent limited travel that minimizes overnight stays.  

The Eastern Collegiate Football Conference (ECFC) has canceled the fall league schedule due to geographic challenges within the league footprint that would require much overnight travel and varying state and regional restrictions.  Each ECFC institution, including Alfred State, has been provided the autonomy to make decisions based upon their state and local guidelines.  We are exploring a limited schedule that allows our athletes to compete in a limited-schedule season.

Athlete Arrivals and Housing:
Student-athletes return dates will be communicated to each student-athlete by their coach and the Department of Athletics.  Our students, including athletes, are asked to self-quarantine for seven (7) days before arriving on campus.   For athletes that are coming from other states that have quarantine restrictions based on the Travel Enforcement order, they will be asked to return and quarantine on campus for all fourteen (14) days here.  

Crowds and Fan Attendance:
Spectators will not be permitted at home events on campus per Governor Cuomo. The athletic department will broadcast as many events as possible via Boxcast. Links to each broadcast can be found on our team schedules or calendar at www.AlfredStateAthletics.com.

Only authorized game personnel will be allowed to access the competition area and appropriate physical distancing practices should be maintained on sidelines/bench during contests and events. Event personnel will be limited to essential individuals only, which include: student-athletes, coaches, officials, event staff, medical staff, and University Police.  

Athlete Pre-Screening:
The Department of Athletics will require all athletes to complete an updated Pre-participation Physical Evaluation. The pre-participation evaluation requires student-athletes to have an up-to-date evaluation on file with the athletic trainer.  All student-athletes will be required to complete a COVID-19 specific health history document as a part of the Health and Wellness Services Department's procedure for all students.  The health history and COVID-19 specific health history will be reviewed by the Alfred State College athletic training staff. The team physician will evaluate at-risk cases prior to participation in athletics.  Once the COVID-19 specific health history and the past medical history of the pre-participation evaluation are completed, the athletic training staff will recommend any follow-up precautions to the team physician with the student-athlete and their parents/guardians (if the student-athlete is a minor).

Student-athletes with a prior COVID-19 diagnosis will need to undergo a medical assessment by our team physician before returning to exercise.  This may include additional cardiac tests, such as an electrocardiogram (ECG), pulmonary, and kidney function testing as determined by the team physician.  All athletes with prior COVID-19 will be screened for ongoing symptoms of chest pain/pressure with exercise, difficulty breathing or dizziness with exercise, or decreased exercise tolerance. 

Those at greater risk for developing severe COVID-19 disease or other complications should undergo an informed decision-making process with their medical provider before a return to sports, as exposure to teammates and opponents may increase their risk of becoming infected. Individuals at higher risk of severe COVID-19 include those with a serious heart condition, uncontrolled or moderate to severe asthma, chronic lung disease, diabetes, obesity, pre-existing kidney disease, or a weakened immune system.

Daily Screening:
Regular student health screenings have been mandated by Alfred State.  Using an application, students (both athletes and general student body) will complete daily screening that includes a temperature check.  Student-athletes will be regularly screened for COVID-19 symptoms by our athletic trainers and team physician. 

At any point, should a student-athlete, athletic trainer, coach, or staff member feel slightly ill, they are required to stay at home. Staff will immediately report their symptoms to HR via the COVID-19 screening form and students will report symptoms to Health Services via the COVID-19 screening app.  Subsequent contact tracing protocols will be led by Health and Wellness Services.  

Hygiene Standards:
In high-traffic athletic areas, such as the athletic training room, weight rooms, and locker rooms enhanced cleaning practices will be employed by Facilities Services and the cleaning staff. This will include a shared responsibility by those using the spaces (i.e., wiping areas down before and after use by coaches, athletic trainers, and student-athletes).  Deep cleaning will be organized and scheduled by the Facilities staff.  Hand sanitizers, personal wipes, and antiviral sprays will be utilized where necessary. Student-athletes and staff should wash their hands frequently and utilize the hand sanitizers that are provided and available to them.  

Athletic Training Services:
The Athletic Training Room will be limited to injuries and treatment only.  Sick visits will be referred to the Health and Wellness Center.  No visitation will be allowed.  The number of occupants in the Athletic Training Room will be limited to no more than six (6) individuals (this includes staff.)

Athletic training staff will wear gloves and face masks when interacting with patients and other staff, changing PPE after each athlete.  Student-athletes using training services will place their belongings in the locker room, hallway, or leave in their place of residence.  They will wear a face covering while in the training area, wash hands, and be seen by appointment.  Full training services protocol for each type of treatment is maintained at the Department of Athletics.
 

Enrollment & Visitors

Beginning July 20, visitors are permitted on campus.  Alfred State will limit the number of visitors on campus at one time, restrict movement and interaction, and utilize social distancing and preventative measures.  

Prospective Students and Visitors through Admissions:  Alfred State is pleased to welcome prospective students and their families to campus with the following guidelines and restrictions.           

  • Capacity:  Campus tours are limited to one party at a time (most likely a prospective student and their guests).  
  • Appointments:  Prospective students and families should schedule an appointment online to visit campus at www.alfredstate.edu/visit.  Through this registration form, Alfred State collects valuable contact tracing information.   If visitors register by phone or with a department, the student’s information, including guest information, must be entered online (Slate) as a visit request.  If a visitor’s information is not entered online, then no visit information, including vital COVID-19 information, will reach our guests.
  • Pre-Visit Information:  Visitors will be made aware that campus visits are modified due to COVID-19 and more restrictive than pre-pandemic.  

o    Visitors will be made aware of their responsibilities prior to the visit regarding illness, PPE, and restricted movements.  Visitors from identified at-risk groups will be encouraged not to visit campus at this time.

  • Health and Wellness Certification:  Registered visitors will complete a pre-visit health survey the morning of the visit.  

o    This survey will be sent to all visitors via email or text to be completed online. Guests will be informed that, depending upon the survey results, the visit may be canceled and then rescheduled at a later date to protect our community.
o    If a person answers ‘yes’ to any question indicating a potential coronavirus symptom or exposure, the message to the scheduled visitor, upon submission, is that the visit is canceled for the day and needs to be rescheduled.  The guest will not be able to visit campus on that day and may reschedule when the issue is resolved and new responses are not indicative of coronavirus symptoms or exposure.  If there is concern, it will be referred to HR for exception handling.  

  • Arrival:  Visitors will check in with Admissions on the second floor of the Student Leadership Center.  The Admissions lobby has been reconfigured for a limited number of guests.  Visitors’ schedules are staggered to reduce density in any tour location (maximum four tours per day).    

o    In the event that any member of the party did not complete the health survey, it will be texted or emailed again upon arrival of the visitor for completion.  If an unexpected visitor arrives with a registered guest, we will request that the unexpected visitor register on their phone or the office iPad (self-sanitizing products available) and then complete the survey.  
o    Admissions will distribute small hand sanitizer bottles to all visitors and face coverings (if needed).
o    A schedule will be developed for each campus visitor for potential contact tracing.  Movement outside the established schedule will need approval and will be logged.

  • Tour and Visit:  Visitors experience a modified walking tour and in-person meetings with Admissions, Financial Aid, the student's department, and Athletics in an appropriate space that supports social distancing.

o    Alfred State faculty and staff will wear masks whenever outside of office or not alone in office, unless protective shields have been installed.  Conference rooms will be used for interviews to maintain social distancing.  Employees will sanitize after use.  
o    Student tour guides wear masks at all times and use sanitizers.
o    A model residence hall room will be used with limited access to the residence hall.

  • Walk-in Visitors:  Alfred State has created an exterior walking tour for unscheduled visitors or when guests prefer a self-guided exterior tour.  Admissions has maps and QR codes are available to share campus information.  If an unscheduled visitor enters a building, the visitor screening form with contact information should be completed.
  • Group Visits:  Group tours and large group gatherings will not be available until further notice.

General Campus Visitors Not Related to Admissions:  Visitors will be required to answer questions regarding COVID-19 symptoms by utilizing the Visitor COVID Screening Sheet found on the HR page of my.alfredstate.edu. The visit coordinator or receiving office (walk-ins) is responsible for distributing the electronic link or paper form.   The electronic screening form asks guests to answer yes or no to questions and only those that answer yes to one or more questions will be required to follow up with Human Resources.  Specific medical information will not be requested or conveyed on the form.  Individuals who refuse to answer health screening questions will be asked to leave campus.

There is an inherent risk of exposure to COVID-19 in any public place; guests voluntarily assume all risks related to possible exposure by visiting Alfred State.    

Compliance and Enforcement

Educating and promoting the shared mutual responsibility to collectively adhere to public health expectations during the COVID-19 pandemic is part of Alfred State’s reopening efforts.  The village, neighboring university, and our immediate regional community all share our commitment to taking compliance seriously.  In the setting of Alfred, it is critical to note that community compliance benefits us all beyond public health as it gives us the best opportunity to protect our academic calendar without disruption due to non-compliance and reckless health behavior.  

In order to streamline and most effectively enforce our COVID-19 measures, the college has added policies for employees on mask and face covers. For students, the college also formally enacted an emergency addendum to our Student Code of Conduct, effective 7-16-20.  The Student Code of Conduct is enforced in reaction to reports of violations of any section (inclusive of the new COVID-19 addendum).  The Office of Student Conduct uses its established processes to have a hearing and meet with the student to determine a finding of responsible or not responsible.  If a student is found responsible, the appropriate sanction is applied.  The college’s conduct system prioritizes educational outcomes over punitive outcomes.  In cases of repeated or serious breaches that impact health and safety of the campus, students will be subject to disciplinary dismissal (i.e. suspension or expulsion).

Enforcement in Residence Halls:
In the residence hall environment, reports of code violations are created by Residential Life staff and submitted to the Office of Student Conduct.  Our professional Residence Directors are trained as hearing officers for several types of violations and may adjudicate the cases.  It is possible that violations, particularly serious or repeated, could result in removal from the residential environment (disallowance to live in our facilities).  

Enforcement in Academic Settings:
In a classroom or academic setting, our teaching faculty routinely enforce college norms and their expectations to manage their classroom and labs with safety and order.  Faculty step in and speak up when students use equipment or act in a manner that is incongruent with expectations and established norms.  The faculty are expected to speak up and request students comply with mask and face covering code.  You may notify the Office of Student Conduct about the matter at GrossCL@alfredstate.edu or by utilizing the college’s student disciplinary incident reporting form. Before it reaches the level of Student Conduct, there are multiple methods to request mask use and a workshop during professional development week will be offered to advance specific guidance on this topic.  

Enforcement in Outdoor Settings:
The current public health guidance on outdoor settings allows non-use of mask or face coverings when a distance of six (6) feet can be maintained, OR if the people are part of a “family unit,” which at the college could mean roommates, apartment-mates, or suitemates.  In any instances where non-compliance is observed (mass gathering with no masks and failure to observe physical distancing), any campus official or employee can report the matter to the appropriate offices.  These offices include the Office of Human Resources for non-compliance among faculty/staff and to the Office of Student Conduct for students.

Enforcement Off-Campus:
The Student Code of Conduct applies to active students both on AND off campus.  In a situation where non-compliance is observed off campus or in a regional shopping plaza, any person has the ability to notify the Office of Student Conduct with the relevant information for follow-up.  These are not emergency situations requiring first responders; they are violations that should be reported for follow-up so that we are mutually accountable to accomplish our objectives.

Police Roles with COVID-19 Requirements:
Police departments reflect a resource for situations that have graduated to disruptive or urgently unsafe situations.  For example, an employee’s request for compliance could be met with defiance to include a refusal to leave a classroom, lab, or sponsored gathering.  In this situation, the matter is no longer about face coverings but is now a disruption where the impasse requires a third party. The police are an appropriate resource for this assistance.  What is important to note is that the police are not the primary or first call to initiate a request for simple compliance with COVID-19 regulations.  And perceived non-compliance is not an emergency upon first sight, but something deserving of an inquiry or request along with follow-up to the Office of Student Conduct.

•    Student Code of Conduct
https://www.alfredstate.edu/sites/default/files/downloads/Student_Code_of_Conduct.pdf 

•    Student Disciplinary Incident Reporting Form
https://cm.maxient.com/reportingform.php?AlfredStateCollege