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Explanation of Spring Account Adjustments

Explanation of Spring Account Adjustments

Student Records and Financial Services also has a covid-related FAQ page.

Spring account adjustments are complete and your spring 2020 Student Account Information is once again visible online. Below is a table outlining the methodology utilized to calculate each credit on your account. This will guide you in understanding the process and how the total value of your credit and refund (if applicable) was determined.

Summary Chart - Details Below

Category Credit Basis for Credit
Residence Hall Room Rent 45.22% Credit calculated from March 19, 2020 through the end of the semester for students who moved out of the residence halls. Students who were approved to remain in the residence halls after March 19 will not receive a credit unless they moved out prior to the end of the semester, in which case the room credit will be based upon the date the student moved out.
Meal Plan 46.43% Credit calculated from March 19, 2020, through the end of the semester plus remaining Dining Dollars.
Course Fees 46.43% For eligible course fees (students who had not already received the full benefit of the fee), credits were calculated from March 19, 2020, through the end of the semester.
Athletic, Transportation, Fitness Center Fees 46.43% Credit calculated from March 19, 2020, through the end of the semester.
Activities Fee 25.00% Student Senate Executive Board approved a 25% credit.
Campus Spending Account (CSA) n/a Remaining Campus Spending Account (CSA) dollars (if greater than $20) will be refunded through the typical process which takes place in June.
Study Abroad 57.95% Credit is based upon a March 5, 2020, return date.
Graduation Fee 100% No in-person commencement for 2020.

Your spring 2020 student account has been automatically credited using the table above. If you had an outstanding balance on your account, any credit received was used to reduce the outstanding balance. If a balance remains on your account after the adjustment, you will receive a final billing notice in the mail. We will not issue late fees on student accounts through August 31, 2020.

If you received a waiver, institutional scholarship, or external funding in which the sponsoring agency requested funds returned that was specific to any of the charges above, those amounts were adjusted as a part of the crediting process prior to the issuance of a refund.

There will be no impact on your 2019/2020 or 2020/2021 financial aid package as a result of the spring 2020 credit. Please be advised that if you have taken loans for the Spring 2020 semester you can reduce your loans by some or all of the amount of your credit. We can apply the credit to your loan balance on your behalf prior to the issuance of a check or provide you with instructions on how to make a payment directly if your check has been issued. Please contact the Student Financial Services Office at sfs@alfredstate.edu for more information.

If you paid your spring semester bill using funds from a 529 account, it is up to you to return the money to the 529 account if applicable. We encourage you to contact your 529 plan provider for instructions on re-contributing the funds and to discuss any tax implications. Additional information regarding re-contribution of 529 funds is available at https://www.nysaves.org/home/faqs-other-questions.html#recontribution.

Please note that not all students will receive their refund at the same time. We will begin mailing paper checks the week of 5/25 and our goal is have them all issued by mid-June.

Residence Halls

Eligible enrolled students living on campus at the time of the COVID-19 crisis will receive a credit for any applicable housing through the end of the semester. Residence halls were scheduled to be open for the spring 2020 semester from Jan. 17, 2020 through Commencement, or 115 days. Credits were calculated from March 19, 2020, through the end of the semester. The pro-rated credit is 45.22% of the applicable room fee. Exceptions include:

  • Students who continued to stay in their room for the remainder of the spring semester will not receive a refund;
  • Students who received an institutional scholarship for the room rent and, therefore, did not pay for a room will not receive a refund;
  • Students funded through a sponsoring agency for room rent for which the agency requested funds returned. In this case, all or a portion of the refund will be returned to the sponsoring agency.
115 Days in Residence Beg Date Through In Residence Days to Refund %
    1/17/2020 3/19/2020 63 0 54.78%
    3/20/2020 Semester End 0 52 45.22%

Meal Plan

Eligible enrolled students with a meal plan will receive a credit from March 19 through the end of the semester as a result of the COIVD-19 emergency. There are 112 days anticipated for the spring 2020 semester based upon classes starting on Jan. 20, 2020, through the anticipated Commencement. This resulted in a pro-rated credit of 46.43% and any remaining Dining Dollars were added to the credit balance. Exceptions include:

  • Students who continued to use their meal plan for the remainder of the spring semester will not receive a refund;
  • Students who received an institutional scholarship for the meal plan and, therefore, did not pay for a meal plan will not receive a refund;
  • Students who used their meal plan after spring break, but discontinued use before the end of the semester, will receive a pro-rated credit based on the last week of use;
  • Students funded through a sponsoring agency for meal plan charges for which the agency requested funds returned. In this case, all or a portion of the refund will be returned to the sponsoring agency.
  • Declining balance accounts (Campus Spending Accounts - CSA) will follow the typical refund process since many students have been using their declining balance both remotely and in the downtown area. At semester end, any remaining dollars will be refunded directly from Auxiliary Campus Enterprises and Services, Inc. (ACES) in June.
112 Total Academic Semester Days Course Fees Beg Date Through Days On-Campus Days to Refund %
    1/20/2020 3/19/2020 60 0 53.57%
    3/20/2020 Semester End 0 52 46.43%

Course Fees

The amount of the credit was determined by each individual course. Department chairs indicated whether or not students enrolled in the particular course either had, or would receive, the full benefit of the course fee for the spring semester. If students did receive the full benefit of the fee, no credit was processed. If students only received the benefit of the fee while physically on campus, credits were provided. Credits for eligible students were calculated from March 19 through the end of the semester. This resulted in a pro-rated credit of 46.43% of the applicable fee.

112 Total Academic Semester Days Course Fees Beg Date Through Days On-Campus Days to Refund %
    1/20/2020 3/19/2020 60 0 53.57%
    3/20/2020 Semester End 0 52 46.43%

Athletic , Transportation, Fitness Center Fees

All eligible students will receive a credit for the fees discontinued as a result of the COVID-19 emergency. There are 112 days anticipated for the spring 2020 semester based upon classes starting on Jan. 20, 2020, through the anticipated Commencement. Credits were calculated from March 19 through the end of the semester resulting in a pro-rated credit of 46.43% of each applicable fee.

112 Total Academic Semester Days Course Fees Beg Date Through In Residence Days to Refund %
    1/20/2020 3/19/2020 60 0 53.57%
    3/20/2020 Semester End 0 52 46.43%

Study Abroad

All eligible students studying abroad in Sorrento, Italy during the spring semester will receive a credit for their program fee. The credit is calculated at 57.9% due to an earlier date of impact. Students left Italy on March 5th due to the escalation of COVID-19 in the area.

Scheduled dates in Italy: 1/28/2020 4/25/2020 88 days
Actual dates in Italy: 1/28/2020 3/5/2020 37 days
      57.95%