Skip to main content

COVID-19

COVID-19

Updated March 30, 2020

It is with great sadness that we must report the first coronavirus-related death in Allegany County. The Allegany County Department of Health states that the person was greater than 60 years of age and had other health conditions that could have compromised their recovery from COVID–19. Our condolences go out to family and friends. DOH reports nine positive test results for Allegany County residents. 

Currently, Alfred State has received no positive test results for our employees or students. In an effort to provide timely and accurate information, we added a web page to our online COVID information. Go to COVID-19/Cases to see the facts we are providing to the public about on-campus cases and hopefully to combat rumors. 

Watch Kristin's Video 3/30
Dr. Kristin Poppo Video Message 3/30

Calling All Pioneers

Online classes are underway now for week two! We are “Calling All Pioneers” to work together. Quite literally we are also calling and video conferencing to stay in touch.

Not only do we want to thank the students for great attendance and participation in week one, Provost Poppo also wants to acknowledge the great contributions by parents in making this whole thing work. In this video, Kristin and Dean Stevens feature one parent who is thanking our faculty and staff for going above and beyond. We are all in this together!

Dr. Skip Sullivan Video
Dr. Skip Sullivan Video Message 3/27

Updated March 27, 2020

Congratulations! We’ve had a great first week for online classes.
President Sullivan wants you to stay connected, be interactive, and join discussions. All of these tactics will help you in your studies. In Skip's video, he also invites you to keep our entire campus community connected by sharing photos and videos on social with #AlfredState. 

COVID-19 Self-Assessment Tool

The New York State Department of Health now offers an online screening tool that will allow anyone to do a self-assessment of their current health status if they feel they are experiencing symptoms consistent with COVID-19 / Coronavirus. The self-assessment tool will also allow you to pre-register for testing if you meet the criteria. New York Department of Health Online Assessment

 

Updated March 26, 2020

Alfred University, a separate institution located near ASC, has reported their first occurrence of a positive test result among staff members.  

An article in the local newspaper has quotes from AU to clarify the situation:: Hornell Evening Tribune Story

Updated March 24, 2020

Student Safety Precautions

If you are a student either living on campus or away, you must consider the following for your safety and the safety of those around you:     
  
Avoid any unnecessary travel, including visits to campus offices: Many services have been significantly curtailed and buildings are closed to entry.  We recommend that students do not come to campus unless absolutely necessary and with pre-approved appointments to ensure the goals of the visit are scheduled.  
 
Limit socializing with anyone outside your home or living space: Please follow the Governor’s Executive Order: Putting New York State on PAUSE. Gathering in groups of any size can be risky and violates the goals of the order.  Additionally, maintaining six feet of space between yourself and others can help reduce potential transmission.
 
Your actions may hurt others: Social distancing is a key defense to preventing the spread of infection. By allowing guests/visitors into your living space or creating situations where there are large group gatherings (parties, etc.), you are putting yourself and others at risk of being exposed to the virus. To be blunt, any recklessness may endanger others.  
 
It is imperative that all students heed this advice. Any student or group of students found to be putting others in unnecessary danger (e.g. hosting parties) will be held accountable via the student code of conduct. Disciplinary actions for such conduct could result in suspension/dismissal from the College. 

Dr. Kristin Poppo Video 3-23
Dr. Kristin Poppo Video Message 3/23

Updated March 23, 2020

Today’s the big day! For the first time in Alfred State history, all classes are being delivered online as of March 23..

We want to take this time to thank students, parents, faculty, staff, and everyone for helping us to find ways to continue learning during this difficult situation. Remember that a full list of student services is on the COVID-19 FAQ webpage along with ways to make contacts under the Student Services and Student Support tabs. 

We also have a video from our Provost Dr. Kristin Poppo. 

Commencement Postponed
Commencement Postponed

Updated March 20, 2020

Commencement Postponed

After much consideration, we are making the difficult decision to postpone our upcoming commencement ceremonies. We realize how heartbreaking this is for our students and their families but we feel this is the best course of action under the present circumstances. There is no date set for when commencement will be rescheduled.

The safety and well-being of our students and employees is of the utmost importance, and we will continue to share information as the current situation unfolds.
 

Dr. Skip Sullivan Video Message 3/19
Dr. Skip Sullivan Video Message 3/19

Updated March 19, 2020

During these times, I understand how the campus community is stressed and concerned about health and safety. As we implement measures to limit population density and practice social distancing, I want to reassure the campus community:
•    How to monitor your own health.
•    What we’re doing.
•    Why we’re doing it.
 

Updated March 17, 2020

Video by Dr. Skip Sullivan
Dr. Skip Sullivan Video Message 3/17

The immediate conversion to online classes for ALL students will allow you to study at home and we can reduce population clusters on campus to prevent spread of COVID-19. 

Retrieving items from rooms: Starting Thursday, March 19 through Friday, March 27, you may come to campus to collect your belongings between the hours of 8:30 a.m. and 4:30 p.m. Contact information for access into buildings and other assistance will be posted on the main doors of residence halls. For arrangements outside of these times you must email reslife@alfredstate.edu. To assist moving out, student packages are delivered to your rooms.

May I live on campus? We are strongly encouraging students not to return to campus. Per the governor’s guidance, students are discouraged from returning to residence halls until further notice. Housing shall only be available upon appeal for students with special circumstances, defined as (1) international students, students with (2) unsafe living arrangements where safe arrangements cannot be made, or where the student has (3) NO technology access to complete their online studies.  

Tool pick-up: Students may leave their tools on campus since we do plan to resume labs at a later date. However, If students need or want their tools, coordinate the pick-up times during the same period while residence halls are open for moving out: Between the hours of 8:30 a.m. and 4:30 p.m. through March 27. We request that you contact your advisor who will then coordinate with the academic department for your tool retrieval. For students at the Northland campus in Buffalo, you do not own tools until graduation.

Storage options: Students have several options for storage of items including a local storage company who will pack, hold, and later return all items in your room, without you even returning to the Alfred campus! There is a charge for this service. Make arrangements directly with the storage company www.AlfredStudentStorage.com or call 607-324-2825.

Big Blue says... Stay Healthy
We want all Pioneers to be healthy!

Campus activities and services curtailed: For those who appeal to be allowed to live on campus, there will be dramatically reduced services, facilities, activities, and amenities available.   All events are canceled though at least April 30. There will be one dining option limited to grab-and-go meals and neither the fitness center nor gym will be open. Those who appeal, room assignments must be changed to increase social distancing and better prepare us to quickly isolate campus spaces in the event of a person testing positive for the virus. We also stress that for this small number of students, we may restrict access and/or movement between buildings, including both time-based and location-based restrictions. As you know, we have discontinued all guests and visitors to residence halls.  For health reasons we will be closing shared kitchens and removing all microwaves.  We will also be securing the recreation and common areas (lounges) that do not allow us to observe the recommended social distancing principles.  

Following medical and governmental guidance: Please understand that while we wish to provide our students the best amenities possible under normal operating conditions, we are not able to operate under normal conditions for the coming weeks and are following state and local public health directives.  We do have confirmed cases of the novel coronavirus COVID-19 in Allegany County. The Village and local governments may also impose restrictions that require us to take further restrictive actions.  

Appeals for housing: Our advice to all students is to encourage them to stay home, eliminate unnecessary travel, and remain where you have access to family, your local healthcare provider, and your support systems.  If you believe you have special circumstances, you must file an appeal by Thursday, March 19 at 4 p.m by utilizing our online appeal form. Please know that if you arrive unexpectedly on campus with no prior approval, the college reserves the right to deny a housing assignment.  

I hope you understand and appreciate all the measures that are being taken to follow medical and governmental guidance for the primary objective of promoting health and safety during this healthcare emergency.. 


Original Message March 2, 2020

The health and safety of the campus community is our top priority.  We are diligently monitoring and coordinating those variables that are within our control.  As always, we will continue to make decisions based on the best interests of our students. This web page is intended to help the ASC community find expert information and answers to frequently asked questions.

What is the global picture for COVID-19?

Johns Hopkins CSSE updates this map constantly. Please allow time for the content to load.

Click the menu on this graphic (three lines at the top right) to open a mobile version of this information.

New York State Department of Health Info

Dr. Howard Zucker NYS DOH
Video: New York State is Ready

COVID-19 Self Assessment Tool

The New York State Department of Health now offers an online screening tool that will allow anyone to do a self-assessment of their current health status if they feel they are experiencing symptoms consistent with COVID-19 / Coronavirus. The self-assessment tool will also allow you to pre-register for testing if you meet the criteria. New York Department of Health Online Assessment

 

New York State Department of Health is working with local health departments to investigate and monitor possible exposures. Our hospitals and healthcare providers continue to take steps to minimize spread of the virus. And there are steps you can take too:

  • Wash your hands often with soap and water
  • Avoid contact with sick people 
  • Stay home if you're sick

Updates on cases in NYC and other counties in New York State.

On March 7, Governor Cuomo declares a state of emergency to help New York more quickly and effectively contain the spread of the virus.

How to prepare for COVID-19

NYS Coronavirus Hotline: 1-888-364-3065

Allegany County NY Department of Health

State University of New York Updates

SUNY will continue to provide updates at. www.suny.edu/health-alert 

On March 13, SUNY Chancellor Kristina M. Johnson released a statement to all campuses  Highlights include:

- We recognize that some students will need to remain on campus for special circumstances, such as housing needs, employment responsibilities, and to fulfill coursework that requires hands-on instruction or laboratory work. We will make sure their learning environment is safe. 
- Many campus dormitories, dining halls and other facilities will remain open for the duration of the semester, until further notice. 
- We will offer students the choice to return to campus. However, if they either choose not to return or are unable to do so, we will do whatever it takes to ensure they can fulfill and complete their academic requirements remotely.
- We are working quickly to resolve the financial impact remote instruction and distance learning will have on a student’s account.

Video: Governor Cuomo SUNY Announcement
Video: Governor Cuomo on Study Abroad

On March 11, Governor Cuomo announced that SUNY and CUNY will be making operational changes in order to reduce population density concentrations to slow the spread of the novel coronavirus COVID-19.

On March 4, Governor Andrew M. Cuomo announced that the SUNY and CUNY study abroad programs in China, Italy, Japan, Iran, and South Korea have been suspended effective immediately in response to concerns over novel coronavirus (COVID-19). The decision was made based on recommendations from the New York State Department of Health (DOH).

SUNY and CUNY are making arrangements to bring back all non-essential students, faculty and staff currently studying or working in those countries and begin 14-day quarantine. All five countries have either been issued a Level 2 or Level 3 travel notice from the Center for Disease Control and Prevention.

Out of an abundance of caution, SUNY and CUNY have cancelled campus-sponsored travel outside of the United States to impacted countries for the spring semester. SUNY and CUNY will continue to review CDC guidance and work closely with DOH to make additional determinations on continuing or cancelling upcoming travel at all other campus sponsored international locations.

NYS Coronavirus Hotline: 1-888-364-3065

Previous updates from ASC President Dr. Skip Sullivan

MARCH 30

It is with great sadness that we must report the first coronavirus-related death in Allegany County. The Allegany County Department of Health states that the person was greater than 60 years of age and had other health conditions that could have compromised their recovery from COVID–19. Our condolences go out to family and friends. DOH reports nine positive test results for Allegany County residents. 

Currently, Alfred State has received no positive test results for our employees or students. In an effort to provide timely and accurate information, we added a web page to our online COVID information. Go to COVID-19/Cases to see the facts we are providing to the public about on-campus cases and hopefully to combat rumors. 

Dr. Skip Sullivan Video
/Dr. Skip Sullivan Video Message 3/27

MARCH 27

Congratulations! We’ve had a great first week for online classes.

I want you to stay connected, be interactive, and join discussions. All of these tactics will help you in your studies. In my video I also invite you to keep our entire campus community connected by sharing photos and videos on social with #AlfredState. 

Dr. Skip Sullivan Video Message 3/19
Dr. Skip Sullivan Video Message 3/19

MARCH 19

During these times, I understand how the campus community is stressed and concerned about health and safety. As we implement measures to limit population density and practice social distancing, I want to reassure the campus community:
•    How to monitor your own health.
•    What we’re doing.
•    Why we’re doing it.

MARCH 18

Allegany County now has confirmed cases of COVID-19. Nearly half of NYS counties report that the novel coronavirus is present in their communities and the number of cases is rising. At this time, there are people awaiting results to see if they too will be diagnosed with the virus.

We now have our first example of an employee who is awaiting his results and who was recently on campus. Anyone who may have been in recent contact with him has already been notified and those people will be in self quarantine as a precaution until test results are in. Our facilities crew also performed deep cleaning in areas where the employee had been.
 
Monday afternoon we emailed Contacts of Contacts Guidance from the NYS DOH regarding what happens when Person A is a confirmed case; what this means for the next ring of contact or Person B; and what it means for the next ring of contact or Person C. I think their graphic clearly explains the relationships and steps to be taken.
 
We also follow the Testing, Evaluation, and Response Protocols that were shared Monday from NYS. Everyone can help by maintaining social distancing, wash your hands often, and avoid spreading germs.
 
News of the coronavirus closer and closer to home may be alarming so do arm yourself with the facts. Be kind and be thoughtful. Don’t spread rumors without seeking to find out the truth first. Our compassion for others and ability to help one another will go a long way during this time of stress.

Video by Dr. Skip Sullivan
Dr. Skip Sullivan Video Message 3/17

MARCH 16

As Governor Cuomo identified today, “the single most effective way to slow the spread of this virus is to reduce close contacts, and that includes in our schools.” To that end, the state entered into agreements with employee unions to create a Pilot Statewide Telecommuting Program that will help slow the spread of the novel coronavirus. With the onset of COVID-19, it’s obvious that all colleges should make efforts to reduce the population density of faculty, staff, and students on campus.

Telecommuting employees: On Tuesday, March 17 SUNY colleges may allow all non-essential employees to work from home. Tuesday morning all employees who have not been previously approved for work at home should report to work as usual. College leadership will begin defining the appropriate list of essential and non-essential employees for the continuation of services and operation. This list of essential employees will continually be updated based on needs during this situation. By Tuesday afternoon, ASC supervisors and staff will receive more information to begin discussing an orderly transition and implementation details as we transform the way we operate. Employees will continue to be paid during this pilot telecommuting program that is authorized through May 14.

Remote studies for students: Faculty and staff have determined that all students in every major at ASC will be able to continue their studies on Monday, March 23 through distance learning. This includes applied technology programs and others with substantial hands-on lab and studio components. While online instruction will begin on Monday for all students, any needed in-person classes will be curtailed and rescheduled at a later date. The immediate conversion to distance learning will allow students to study at home, although campus housing will remain available for those in specific need.  The services provided on campus will be reduced, such as limited grab-and-go lunches, no fitness center or gym, and student events canceled.  Some local merchants may be closed and local eateries cannot offer dine-in options. More details on how to collect your belongings will come in a separate message from Residential Life.

Academic program details: By Wednesday, March 18 Alfred State will provide a complete list of programs that can be delivered 100% online for the remainder of the semester and which programs will require a period of in-person labs and applied learning at a later time. We will also provide resources and tutorials to assist students migrating to online learning. 

Our college has never before been asked to transform itself so much in such a short period of time. Thanks to all of our students, parents, faculty, and staff for your patience and support. We will be resuming our education programs soon and through this process we are all learning lessons in helping each other during stressful times.   
 

MARCH 15

Many students and parents have inquired how the goal of transitioning as many programs as possible to distance learning will impact academic programs and financial accounts. I realize that uncertainty only creates additional stress and we’ve been working with SUNY and the ASC team to resolve questions as quickly as possible.

Spring break extended: Please remember that students remain on spring break this week. If a student has a special need to return to campus prior to Sunday, March 22 you must contact Residential Services at reslife@alfredstate.edu to gain access. If possible, make arrangements during normal business hours 8 a.m. to 4:30 p.m. 

Academic planning: It’s back to work for faculty and staff and there is much to be done. I’ve asked our Office of Human Resources to work closely with employees who have special needs and who may request a Temporary Work from Home Agreement. We need all our resources available and to tap into the skills and knowledge of our entire team. As announced earlier, due to the large number of applied learning programs at Alfred State, faculty and staff are evaluating each major to determine activities that can be migrated to distance learning and those that cannot. Face-to-face classes will transition to alternative delivery wherever possible until further notice. By Wednesday, March 18 we intend to announce details for each program of study regarding how classes will resume on Monday, March 23.

Credits on student financial accounts: For students who leave the residence halls, SUNY has authorized Alfred State to credit the student for the unused portion of their room, board, and campus-specific fees for the remainder of the spring semester. This means that you will have a credit on your Student Records account that you will be able to use in the fall. For those who graduate, a process will be announced for handling a refund of a remaining credit on your account.

We will continue to work diligently to find solutions for the myriad of questions that are triggered by the novel coronavirus and I promise to continue our frequent communication.

MARCH 12

I want to give everyone an update on campus planning related to the novel coronavirus COVID-19. We realize that adjustments to our operation may be stressful. Our primary goals are to protect the safety and security of our entire campus and to communicate frequently as many decisions are being made.
 
Academic planning: Due to the large number of applied learning programs at Alfred State, faculty and staff are evaluating each major to determine activities that can be migrated to distance learning and those that cannot. Face-to-face classes will transition to alternative delivery wherever possible until further notice. Consideration is also being taken to ensure that applied learning labs follow SUNY guidelines regarding social distancing.  By Wednesday, March 18 we intend to announce details for each program of study regarding how classes will resume on Monday, March 23. Watch for additional communication from Provost Kristin Poppo and the three school deans.
 
Campus remains open: In accordance with SUNY directives, the college is not closed. All faculty and staff report to work as normal. Instructional spaces, labs, library, residence halls, and dining remain available. 
 
Residence halls: At the end of the extended student spring break, residence halls are scheduled to open Sunday, March 22. To protect the living environment, no off-campus guests will be allowed in residence halls until further notice.
SUNY’s directive is for colleges to provide students a choice of returning to campus for housing or not. Alfred State will make every effort to provide remote learning. Following SUNY recommendations, our residence halls will remain accessible for any student wishing to use them whether their classes are all online or not.

Campus dining: With a reduced number of student workers available, ACES adjusted operations. The Terrace at Central Dining Hall and Alfies will be open. To encourage proper social distancing, we reduced the number of tables and chairs. To-go boxes are also available for those wishing to grab and go. Hand sanitization stations are available at all dining locations along with signs encouraging good hygiene.
 
Campus events: We will follow state guidance by capping internal, non-instructional activity that mainly involves campus participants to 100 individuals.  Events open to the public and involve mainly outside participants will be limited to 50 individuals. Decisions regarding events on campus will be determined on a case-by-case basis to assess the nature of the event, ability to clean, and physical proximity of participants in contrast to the event’s planned space.  

Continue to check your student or employee email for information from various campus departments. 

MARCH 11

This afternoon Governor Cuomo announced that SUNY and CUNY will be making changes to operations in order to reduce density concentrations in the state to slow the spread of the novel coronavirus COVID-19. Alfred State will follow the directives of both Governor Cuomo and SUNY Administration to maintain the health and safety of our campus community. 
 
Alfred State has determined that the current spring break will be extended for another week for students on the Alfred, Wellsville, and Northland campuses. Students will have another week at home. This will not alter work schedules for faculty and staff who are still scheduled to return on March 16.
 
In keeping with the governor’s message, the college plans to move as many courses as possible to a distance format. The academic planning will be completed next week and we intend for it to take effect on Monday, March 23.
 
As an institution that has a significant number of applied learning programs, the college will work as quickly as possible to determine how and when students can complete these course requirements and we will continue to communicate our plans.
 

Updates online at www.AlfredState.edu/COVID-19

MARCH 5

We are contacting you with another update to the novel coronavirus COVID-19 situation. Our goal is to ensure that you are both informed and understand where to access resources or get your questions answered about this rapidly evolving scenario occurring in our world. Rather than repeat information or previously shared links, we are now providing you an online resource where information links and relevant updates are maintained: www.AlfredState.edu/COVID-19 

There are confirmed cases of the virus in New York State but we emphasize they are not in our area. The CDC says that “it’s likely that at some point, widespread transmission of COVID-19 in the United States will occur.” Therefore, it is appropriate to make common-sense plans for a situation where COVID-19 is present in our community. Please know that we have activated our Incident Command System, assigned roles within that system, and are using our emergency response plan. We implemented an Incident Action Plan with a defined operational period and will create and implement a new one each week. These steps are not due to being in crisis; we are preparing to ensure that our college is ready for any number of situations.

Study abroad: SUNY has suspended all study abroad programs in affected countries, including our program in Italy. All schools have been closed in Italy and the CDC issued a Level 3 Travel Health Notice. Our students in Italy are flying back to the US today. Upon their return they will complete an isolation period for two weeks. We have coordinated information and details regarding the study abroad students with the DOH.

Spring break: During spring break please plan your travels carefully, as such movement may increase the potential for contact with large crowds.

Cleaning: Our Facilities Services staff are actively practicing enhanced surface cleaning and have received supplemental training on cleaning. While we are at Level 0 in our emergency preparedness plan, staff are already cleaning consistently with Level 2. Importantly, our campus’ cleaning products have now been lab-tested and lab-certified as fully effective against the COVID-19 virus. Our crews are also entering select areas of residence halls during the spring break to provide enhanced cleaning while students are away.

Hygiene awareness: Are you aware of how often you touch your face each day? The college is adding over 100+ sanitizer stations/pumps on campus and will place them in locations near doors and gathering spaces to encourage good hand hygiene. Special signs on hand-washing and hygiene awareness are being added to restrooms and doors across our campus.

Physical contact: We are issuing guidance to avoid hand-shaking and unnecessary contact and instead recommend elbow or fist bumps or less – such as stating that you’re not shaking hands because you care about the others’ health. Please note: this guidance is helpful for preventing regular cold and flu transmission as well. By creating a new habit, we are better prepared for COVID-19.

Social distancing: We have assessed and inventoried all upcoming events expected for the remainder of spring 2020 that would result in crowds or mass gatherings. While we do not need to cancel any events at this time, we will maintain this list in the event we need to adjust our plans for ceremonies, festivals, or large events.

Academic preparation: Academic department chairs are again asked to review their programs for analysis and planning around changes to distance-based methods. This is not because we anticipate class cancellations, but should this occur for any reason, we will have already completed an orderly planning process to adapt our operations. Similarly, you are encouraged to request students to approach you with any unique accommodation requests that may be concerning them about their ability to finish classes if the situation changes.

Employees and personal plans: Human Resources strongly encourages all employees to reconsider international travel, especially to countries listed on the CDC’s travel advisory list. If you do plan to travel or have recently traveled to one of the impacted countries or have any known contact with someone who has had possible exposure to COVID-19, please contact the Office of Human Resources immediately. In collaboration with the supervisor, College Administrators and State University of New York System Administration, employee’s duties will be evaluated to determine if the employee can work from home. If an employee becomes ill, sick leave must be used for hours not worked. If you feel sick, stay home!

Importantly, here is what we can all do right now:
1) Stay up-to-date with the latest information by going to our web page and the many provided links to public health experts.
2) Plan and discuss; both in your department and at home.
3) Continue living your life normally while using common-sense health precautions that accompany our flu season.
4) Ask questions when unsure or concerned; talk with a supervisor, Human Resources, or you are welcome to call me. Do not use water cooler conversation or social media chatter to become an impactful source of your information or contribute to the growth of speculative content.
5) Become a positive source of rational preparedness to others.

Overall public health is critical to fulfilling our daily mission. Your college has a multi-disciplinary team working on the associated concerns originating from COVID-19. We have met personally with the Allegany County Department of Health and actively participated in multiple conference calls with state officials to ensure that we remain at the forefront of preparedness.

MARCH 2

Alfred State College continues to communicate with, monitor, and/or receive guidance from SUNY System Administration, the Allegany County Department of Health, the New York State Department of Health, and the Centers for Disease Control and Prevention regarding the novel coronavirus also known as COVID-19.  This weekend, a Manhattan woman was confirmed to be the first case of the virus in New York. She had traveled to Iran recently and is now isolated at home. In other states there are new cases being reported via community spread (unknown connection to travel or infected persons).  The CDC says that “more cases of COVID-19 are likely to be identified in the coming days, including more cases in the United States. It’s also likely that person-to-person spread will continue to occur, including in communities in the United States. It’s likely that at some point, widespread transmission of COVID-19 in the United States will occur.” Therefore, it is appropriate to plan for a situation where COVID-19 is present in upstate New York.

We encourage you to stay abreast of the latest information from the CDC by monitoring www.coronavirus.gov 

In order to help answer some of the most commonly asked questions about COVID-19 and what Alfred State is doing to prepare, we are providing information below:

Q: What are the symptoms of COVID-19 and when do they develop?
A:  The CDC reports that symptoms develop in 2-14 days.  They include:
•    Fever
•    Cough/wheezing
•    Shortness of breath
•    Less commonly: headache and sore throat
•    NOTE: some confirmed cases are completely or nearly asymptomatic (no symptoms)

Q: How is it spreading?
A: Health agencies continue to learn about the exact method(s) of spread, but do understand this as contagious human-to-human, similar to colds and flu in spread.  Contact with sick people at distances of about 6 feet, droplets from sneezes and coughs making it into your lungs, and touching a contaminated surface and then touching your own eyes, nose, or mouth.

Q: How can I protect myself?
A: As with flu and cold viruses, you can reduce your risk of infection:
•    Wash your hands often with soap and warm water for at least 20 seconds
•    When hand washing is not available, use hand sanitizer that contains alcohol (60%+)
•    Avoid touching your eyes, nose, or mouth with your hands
•    Avoid close contact with people who are sick
•    Avoid sharing items like toothpaste or utensils
•    Cover any cough and use the inside of your elbow instead of your hand 
•    Avoid grabbing high-touch surfaces (railings, handles) when not needed

Q: Is there a vaccine or treatment?
A: There is currently no vaccine for the COVID-19 and there will not be one expected in the short-term (this year).   Patients are treated with supportive care for symptom relief.  If you are ill and seeking treatment in any care setting and have any reason to suspect COVID-19 (e.g. due to international travel to countries with known spread or known contact with a person who tested positive), please call ahead to the medical provider before entering the facility so the staff can take pre-arrival precautions to care for you.  

Q: What is the college doing to plan for the potential local impact of COVID-19?
A:  As part of the campus’ comprehensive Emergency Response Plan, the college has a specific pandemic plan.  The Emergency Response Planning Team (ERP Team) has reviewed the plan and disseminated it to unit heads with direct involvement in coordinating responses in the event we need to react to illness in our community.  In addition, the college is actively engaged in multiple forms of multi-agency conference calls with state experts including two on Monday, March 2. 

Q: What will the college do about absences for students?
A: The Provost and Academic Affairs is actively working with department chairs in each school to develop plans that take each curriculum’s unique environment into account.  More will be released this week.  At this time please note according to the NYS DOH: faculty cannot require any student stay home who appears ill.

Q: What about employee absences or faculty/staff needing to work remotely?
A: The Chief of Staff and office of Human Resources are working with SUNY System Admin on situation-specific continuity of operations plans (COOP) to issue guidance on absences, remote work, and supporting employees.  More will be released this week.  In the interim, faculty/staff can currently pre-plan or practice adapting their group meetings over video-call or conference calls to practice social-distancing methods that reduce transmission while continuing our work.

Q: What is the college doing to prevent spread?
A: Facilities Services has intensified surface cleaning of frequently touched surfaces to reduce germs on surfaces. NYS DOH recommends that schools clean surfaces including tables, door knobs, bathroom fixtures, desks, and public computers. The current cleaning practices are in line with the guidance from the CDC with approved techniques and cleaning products; however, the cleaning staff have been instructed to increase the number of passes over the highly touched surfaces.  ACES has similarly provided training briefings to dining staff on maintaining cleanliness in all food operations. Hand sanitizing stations exist in many of the ACES locations on campus and Facilities is deploying temporary station in high traffic areas before the scheduled install of 100 permanent stations takes place on March 12.

Q: What is the college doing to prepare and manage this fluid situation?
A: The college has activated the Incident Command System (ICS) and formed a multi-disciplinary team to establish weekly Incident Action Plans (IAP) in response to the unique variables.

Q: Do we have spaces set aside for students who are ill?  Will you quarantine people?
A: NYS Department of Health recommends that any affected students be isolated at home. If there is a need in the future for providing residential suites for areas of isolation, ASC has the ability to respond quickly with available space.

Q: What about wearing surgical masks?
A: if you are sick (even the normal “flu”) and going into public spaces or to a health care provider, you could consider wearing a mask when in public spaces or at the health care provider as a courtesy.  This reduces the spread of invisible droplets when you cough or sneeze.  Healthy people may opt to wear a mask as a mechanical barrier that prevents casual (unconsciously) touching of one’s own face.  The CDC is NOT recommending the general public wear masks as a preventative measure and only recommends them under the direction of a medical care provider.

Q: Should I be nervous around anyone based on appearance?  
A: Some communities have reported xenophobic behaviors (bias) that are inappropriate and inconsistent with the facts around COVID-19.  At this time, there is zero correlation or cause between any people in our community regardless of their nationality to their likelihood of having COVID-19.  

Q: How will you keep us updated?
A: During this week and the coming weeks, you will receive additional updates on the latest information and guidance.  We will use email communication as the primary method to update you.

Q: What if I am fearful or concerned and want to reach out for additional support?
A: We have multiple resources to help you:
•    If you are a student with specific medical concerns or feeling anxiety about the situation, Health & Wellness Services can help: 607-587-4200, HallHM@alfredstate.edu 
•    If you are a community member wanting to learn the up-to-date facts that are available to separate fact from fiction, visit the CDC summary page on COVID 19: https://www.cdc.gov/coronavirus/2019-ncov/index.html
•    If you witness nationality bias towards others relating to COVID-19 (xenophobia), please contact the Center for Equity & Inclusion: 607-587-4076, HermanNR@alfredstate.edu
•    If you are an employee with concerns about the impacts on your workplace/department, please contact the office of Human Resources at 607-587-4025.
•    If you are a faculty member with concerns about accommodations for student absenteeism or accommodations for illness, please contact your department chair.

Q: What should or can I do right now?
A: You can do the following three things:

1)    Stay up-to-date with the latest information on the CDC website and monitor emails for more local and institutional updates
2)    Discuss specific or unique concerns with your supervisor 
3)    Continue living your life normally while using common-sense health precautions that accompany our cold and flu season (as listed above)

The health and safety of our campus community is top of mind.  The overall safety of our community is paramount to our ability to fulfill our mission.  We are diligently monitoring and coordinating those variables that are within our control.  As always, we will continue to make decisions based on the best interests of our students.  We can all help - right now, by practicing enhanced cleaning and hygiene practices that courteously reduce the spread of all similar viruses. 

FEBRUARY 3

Alfred State continues to track the situation involving the novel (new) coronavirus.  Since the original campus communication on 1/28, the World Health Organization has declared the coronavirus a global health emergency.  While there are confirmed cases in the United States, there are no reported cases in our region or state.
 
We continue to communicate with, monitor, and receive guidance from SUNY System Admin, the Allegany County Department of Health, the New York State Department of Health, and the Centers for Disease Control and Prevention. These sites are updated and we will update you with relevant information as it becomes available. 
 
Symptoms 
The CDC reports that symptoms develop in 2-14 days.  They include:
•    Fever
•    Cough/wheezing
•    Shortness of breath
Please note other, known and common coronaviruses share many symptoms including headache and sore throat.  
 
Spreading Coronavirus
Since this virus is novel (new), health agencies continue to carefully learn how it spreads.  While it is known to have originated as animal-to-human, the virus now appears to be contagious human-to-human- though it is unclear how easily is spreads. 
 
As with more common flu and cold viruses, you can reduce your risk of infection:
•    Wash your hands often with soap and warm water for at least 20 seconds
•    When hand washing is not available, use hand sanitizer that contains alcohol (60%+)
•    Avoid touching your eyes, nose, or mouth
•    Avoid close contact with people who are sick
•    Avoid sharing items like toothpaste 
•    Cover any cough and use the inside of your elbow instead of your hand 
•    Avoid grabbing high-touch surfaces (railings, handles) when not needed

Treatment
There is currently no vaccine for the Coronavirus and patients are treated for symptom relief.  If you are ill and seeking treatment in any care setting and have any reason to suspect coronavirus (e.g., due to international travel), please call ahead to the provider before entering the facility so the staff can take pre-arrival precautions to care for you.  
•    If you are sick with fever and respiratory illness (coughing, wheezing, chest congestion, difficulty breathing), stay away from school or work until discussing with a care provider (self-isolate)
•    If you are sick but going into public or to a health care provider, consider wearing a mask when in public spaces or at the health care provider. This reduces the spread of invisible droplets when coughing or sneezing

Travel in China
We are presently unaware of any campus community members who have traveled to impacted areas of China during the break and we have no college-sponsored travel to China. SUNY, airlines, and governments are restricting travel to reduce the spread. The U.S. Department of State has now raised the Travel Advisory to Level 4 (Do Not Travel, effective 1/31).  
 
Absences
Faculty and staff cannot require people to stay home.  We encourage those who are symptomatic to connect with their healthcare provider. In cases where community members self-isolate to keep contagious illness from others, we encourage you to be flexible in dealing with absences.   
 
Support
Please refer any requests for medical advice to healthcare providers or the latest information on the CDC page. If you are unsure of how best to help a student or unsure of how to address a related situation, please seek assistance from any of the offices listed at the bottom of this message.   
 
•    Student Affairs: 607-587-3911, sammongs@alfredstate.edu 
•    Health & Wellness Services: 607-587-4200, HallHM@alfredstate.edu 
•    Center for Equity & Inclusion: 607-587-4076, HermanNR@alfredstate.edu 

JANUARY 28

Alfred State College is closely monitoring the novel (new) coronavirus that has originated in Wuhan City, China.  We are in direct contact with the Allegany County Department of Health, New York State Department of Health, SUNY System Administration, and other health partners to ensure we are prepared to take necessary health precautions to keep our campus healthy.   We monitor and follow guidance from the Center for Disease Control (CDC).  Note that we are presently unaware of any campus community members who have traveled to impacted areas of China during the break.  

January and February are part of our region’s normal cold and flu season and the sudden return of our community from academic break can bring some additional viral illnesses into our community.  Because of the normal and continued presence of many viruses that can make us ill, please observe basic health precautions that help keep each other healthy: 

•    Wash hands frequently.  When soap and water are unavailable, use hand sanitizer that has at least 60% alcohol content
•    Avoid touching your mouth, nose, and eyes with your hands
•    Cover any cough and use the inside of your elbow instead of your hand 
•    Avoid grabbing high-touch surfaces (railings, handles) when not needed
•    If you are sick with fever and respiratory illness (coughing, wheezing, chest congestion, difficulty breathing), stay away from school or work until discussing with a care provider
If anyone did travel to China, please monitor your health for 14 days after leaving China.  If you develop a fever or respiratory illness during that window, please call Health & Wellness Services right away (student) before entering the T.A. Parish Health Center, so the staff can take precautions upon pre-arrival to care for you.  For faculty/staff, the same call-ahead guidance applies to your doctor or emergency room.  Again, this is currently for those who were in China within 14 days of the onset of viral illness with fever and/or respiratory symptoms.
Alfred State College will continue to monitor the situation with the novel Coronavirus and openly communicate any changing guidance or local impact.  At this time, all members of our community should proceed with all planned activities and use the common sense steps above to keep our community healthy during the cold and flu season.

Previous updates from other ASC Departments

Watch Kristin's Video 3/30
Dr. Kristin Poppo Video Message 3/30

MARCH 30

Online classes are underway now for week two! We are “Calling All Pioneers” to work together. Quite literally we are also calling and video conferencing to stay in touch.

Not only do we want to thank the students for great attendance and participation in week one, Provost Poppo also wants to acknowledge the great contributions by parents in making this whole thing work. In this video, Kristin and Dean Stevens feature one parent who is thanking our faculty and staff for going above and beyond. We are all in this together

MARCH 24

As you know, we must all take actions to prevent the continued spread of the novel coronavirus no matter where you are living. If you are a student either living on campus or away, you must consider the following for your safety and the safety of those around you:     
  
Avoid any unnecessary travel, including visits to campus offices: Many services have been significantly curtailed and buildings are closed to entry.  We recommend that students do not come to campus unless absolutely necessary and with pre-approved appointments to ensure the goals of the visit are scheduled.  
 
Limit socializing with anyone outside your home or living space: Please follow the Governor’s Executive Order: Putting New York State on PAUSE. Gathering in groups of any size can be risky and violates the goals of the order.  Additionally, maintaining six feet of space between yourself and others can help reduce potential transmission.
 
Your actions may hurt others: Social distancing is a key defense to preventing the spread of infection. By allowing guests/visitors into your living space or creating situations where there are large group gatherings (parties, etc.), you are putting yourself and others at risk of being exposed to the virus. To be blunt, any recklessness may endanger others.  
 
It is imperative that all students heed this advice. Any student or group of students found to be putting others in unnecessary danger (e.g. hosting parties) will be held accountable via the student code of conduct. Disciplinary actions for such conduct could result in suspension/dismissal from the College.  

Sincerely, 

Dr. Gregory Sammons, SHRM-CP
Vice President for Student Affairs
 

MARCH 23

Dr. Kristin Poppo Video 3-23
Dr. Kristin Poppo Video Message 3/23

Updated March 23, 2020

Today’s the big day! For the first time in Alfred State history, all classes are being delivered online as of March 23..

We want to take this time to thank students, parents, faculty, staff, and everyone for helping us to find ways to continue learning during this difficult situation. Remember that a full list of student services is on the COVID-19 FAQ webpage along with ways to make contacts under the Student Services and Student Support tabs. 

We also have a video from our Provost Dr. Kristin Poppo.

MARCH 22

Dear Commuter Students,

If you are accustomed to using internet connections on campus, we want to give you options. The buildings on campus are no longer available for open access during this healthcare emergency.

Wi-Fi Hotspots for commuters: We have identified parking areas where you may use ASCNOWIRE from your car.
1.    Parking between R/C and Getman at the intersection of Upper College and Hillcrest Drives.
2.    Near the Pioneer Stadium locker rooms.
3.    In Wellsville near Pioneer Student Union or Zero Energy Home.

It’s called Drive-By Wi-Fi where people park near a store, office, or school that offers free Wi-Fi internet connectivity. As this situation continues to unfold we will keep you aware of any additional places that are available.

Other Wi-Fi Hotspots: As advised on our COVID-FAQ webpage, many Wi-Fi Hotspots have been opened for free access during this time. There’s an app to help find them called Boingo

Home internet options: Both Spectrum and Empire Access offer 60 days free internet access to students at this time. 

If you have additional technology questions please contact helpdesk@AlfredState.edu. We look forward to you joining us online for classes on Monday!

Sincerely,

Kristin Poppo, Ph.D.

Provost

MARCH 21

In order for all students to virtually hit the ground running, we will be hosting live Online Learning Training Sessions. The Alfred State community has been working hard to prepare for online learning. This how-to session is one of the many ways we are actively supporting students in this transition.  

What students learn: We will discuss how to use Blackboard Collaborate in your classes including all of the technology tricks, how to communicate with your instructors and how to submit assignments and take quizzes and tests.  This will be an interactive session, so you will be able to ask your questions, as well.

When are the sessions:  Daily at 3:00 p.m. and 8:00 p.m. Sunday, March 22, Monday, March 23, and Tuesday, March 24.  We encourage you to attend at least one session.

Where and how to attend:  Sessions will be run in Blackboard Collaborate.  Use a laptop, desktop or phone to connect to the session.  At the start of the training click this link: https://us.bbcollab.com/guest/7c1b611233674658bb7cc2cef7e8bbfc 

For those unable to attend live training, log into my.AlfredState.edu and look for the My Learning Icon to watch a recording of one of the live sessions.

Blackboard is a critical tool for your online studies. You can access it by logging into my.AlfredState.edu or download the Blackboard App for Apple/IOS or Android.

If during the training session you are having connection issues, please call or email the Student Success Center at 607-587-4122 or studentsuccess@alfredstate.edu. We will be ready to help you!

Sincerely,

Kristin Poppo, Ph.D.

Provost

MARCH 19

We’d like to provide some additional information to you for picking up your tools from the School of Applied Technology programs in Wellsville and Alfred along with options for local storage.

Tool pick-up: Students may leave their tools on campus since we do plan to resume labs at a later date. However, If students need or want their tools, coordinate the pick-up times during the same period while residence halls are open for moving out: Between the hours of 8:30 a.m. and 4:30 p.m. through March 27. We request that you contact your advisor who will then coordinate with the academic department for your tool retrieval. For students at the Northland campus in Buffalo, you do not own tools until graduation.

Storage options: Students have several options for storage of items including a local storage company who will pack, hold, and later return all items in your room, without you even returning to the Alfred campus! There is a charge for this service. Make arrangements directly with the storage company www.AlfredStudentStorage.com or call 607-324-2825.

We continue to staff the campus support lines for any questions related to the COVID response and the logistics of the remainder of the semester. Please reach out to us if you have any questions at 607-587-4444.

Stay safe Pioneers!

Spencer Peavey

Asst. Vice President of Student Affairs

MARCH 17

Academics Move Online

All classes will begin an online delivery format on Monday, March 23, 2020, with classes meeting virtually on the scheduled days and times. The Academic Continuity by School/ Department/ Course information, clarifies which programs and courses will require additional face to face instruction to complete applied learning/laboratories.

For classes that have applied learning content (laboratory and hands-on learning) that cannot be completed online, we will be in contact as to when students will be invited to campus to complete laboratory/hands-on learning. I want to assure you that we understand how a switch to distance learning will present new challenges, and our faculty members pledge to work with each of you to ease the transition.

 
Student Internet Options: Currently, Spectrum is providing free internet to students for 60 days. Additional opportunities for wireless connections are listed on the COVID-19-FAQ under Student Support.

Library Services: The library will remain open to support students.  Please email library@alfredstate.edu or call 607-587-4313.

Student Support: For students who have not used Blackboard, there will be resources and tutorials available on the Blackboard home page. You will be receiving an email from your faculty with course specific directions as to how to continue your course in Blackboard. We are further expanding our ability to provide advising, tutoring and multiple forms of virtual support for students. 
You can also reach out for support to the following offices:

The Academic Continuity by School/ Department/ Course information will allow you to find in which department your course or program resides.  Please recognize, even if your major is in a department that is fully online, you may have individual courses that require additional face-to-face instruction.  Students enrolled in internships and practicum should bring any concerns to their internship instructor.  Students in clinical will hear directly from their faculty. 

Our goal is to support your academic success.  Please reach out to us if you need additional help.

Sincerely,

Kristin Poppo, Ph.D.

Retrieving Items from Residence Halls

The immediate conversion to online classes for ALL students will allow you to study at home and we can reduce population clusters on campus to prevent spread of COVID-19. 

Retrieving items from rooms: Starting Thursday, March 19 through Friday, March 27, you may come to campus to collect your belongings between the hours of 8:30 a.m. and 4:30 p.m. Contact information for access into buildings and other assistance will be posted on the main doors of residence halls. For arrangements outside of these times you must email reslife@alfredstate.edu. To assist moving out, student packages are delivered to your rooms.

May I live on campus? We are strongly encouraging students not to return to campus. Per the governor’s guidance, students are discouraged from returning to residence halls until further notice. Housing shall only be available upon appeal for students with special circumstances, defined as (1) international students, students with (2) unsafe living arrangements where safe arrangements cannot be made, or where the student has (3) NO technology access to complete their online studies.  

Campus activities and services curtailed: For those who appeal to be allowed to live on campus, there will be dramatically reduced services, facilities, activities, and amenities available.   All events are canceled though at least April 30. There will be one dining option limited to grab-and-go meals and neither the fitness center nor gym will be open. Those who appeal, room assignments must be changed to increase social distancing and better prepare us to quickly isolate campus spaces in the event of a person testing positive for the virus. We also stress that for this small number of students, we may restrict access and/or movement between buildings, including both time-based and location-based restrictions. As you know, we have discontinued all guests and visitors to residence halls.  For health reasons we will be closing shared kitchens and removing all microwaves.  We will also be securing the recreation and common areas (lounges) that do not allow us to observe the recommended social distancing principles.  

Following medical and governmental guidance: Please understand that while we wish to provide our students the best amenities possible under normal operating conditions, we are not able to operate under normal conditions for the coming weeks and are following state and local public health directives.  We do have confirmed cases of the novel coronavirus COVID-19 in Allegany County. The Village and local governments may also impose restrictions that require us to take further restrictive actions.  

Appeals for housing: Our advice to all students is to encourage them to stay home, eliminate unnecessary travel, and remain where you have access to family, your local healthcare provider, and your support systems.  If you believe you have special circumstances, you must file an appeal by Thursday, March 19 at 4 p.m by utilizing our online appeal form. Please know that if you arrive unexpectedly on campus with no prior approval, the college reserves the right to deny a housing assignment.  

I hope you understand and appreciate all the measures that are being taken to follow medical and governmental guidance for the primary objective of promoting health and safety during this healthcare emergency.

Sincerely,

Matthew J. Ryan

MARCH 15

We know that you are under a great deal of stress and while we cannot remove the stressors, we are
fully aware of the challenges we are facing together as a work family. Given the unprecedented impacts
of the COVID-19 pandemic, the College will be as flexible as possible to promote social distancing and
limit population density to reduce the spread of this virus.

Temporary work from home requests: We strongly encourage all employees, including those
designated as essential, especially those that are age 60 and older and those with underlying health
conditions, who feel they are able to complete their work duties from home, to submit a Temporary
Work from Home Agreement request to their supervisor. Any approved temporary request is subject
to revision, suspension or revocation based on future guidance by the College or the Governor’s Office
of Employee Relations (GOER) and/or SUNY.

Continuity of services: All requests must be based on the expectation that the College, and all its
units/offices, are open for business, and that we must provide continuity of operations. In addition, it is
a requirement that offices that provide forward-facing services will continue to have adequate staffing
to meet the needs of our community. In other words, if there is an expectation that a student, their
family, faculty, staff or other individuals would reasonably expect a College employee to greet them in
person, an appropriate College employee must be present during normal working hours.

Start with your supervisor: We understand that due to the nature of their work, not all employees have
the flexibility to work from an alternate work location. An employee should initiate a conversation with
their supervisor, if they wish to and believe they can perform their duties from an alternate work
location. A decision will be based on the following:

• The temporary alternate work location is COVID-19-related (e.g., child care due to
school/daycare closing, elder care support, additional underlying health risks of the employee or
member of their immediate household, etc.). Employees must charge appropriate accruals for
situations unrelated to the COVID-19 outbreak.
• The supervisor’s confidence that the person’s alternate work location is adequately conducive to
completion of full core duties.
• Work duties will be performed during their normal work day.
• Normal in-person operations, if applicable, will continue.
• The employee will be available for work-related discussion online or by phone.

Completed Temporary Work from Home Agreement requests should be sent to HR@alfredstate.edu.
Ultimate approval will be made at the level of the VP Team. 

Managing stress: We understand that the outbreak is stressful. Fear and anxiety can be overwhelming
and cause strong emotions. Employees can access CDC’s information on Managing Anxiety & Stress to
obtain some helpful information. Please keep in mind that everyone reacts differently and this is a time
when we should be supportive and understanding of varying perspectives. If you are feeling
overwhelmed with emotions like sadness, depression, or anxiety or feel like you want to harm yourself
or others, please know you can call one of the resources below or contact EAP.

• Alcohol Drug Abuse Hotline: 1-800-662-4357
• Child Abuse Hotline: 1-800-962-2873
• Domestic Violence Hotline: 1-800-500-1119
• LGBTQ+ Suicidal Thoughts Help Line: 1-866-488-7386
• Suicide Crisis Line: 1-800-Suicide or 273-8255
• Transgender Lifeline: 877-565-8860

Prevention of COVID-19 spread: Please contact our office immediately if you become aware that an
employee has had any known contact with someone who has had possible exposure to COVID-19. If an
employee becomes ill, sick leave must be used for hours not worked. We encourage you to continue to
wash hands often with soap and water, avoid touching eyes, nose or mouth with unwashed hands,
especially before eating, avoid contact with sick people, and if you feel sick, stay home.

Medical resources: Employees who develop fever or new or worsening respiratory symptoms including
cough or shortness of breath, should call the UR Medicine COVID-19 support line at 1-888-928-0011 or
your health care provider BEFORE visiting your provider’s office, Urgent Care, or the Emergency Room.
As always, call 911 if you are having a critical medical event.

Paid leave for mandatory or precautionary quarantine orders: As you are aware, the Governor
announced that the State University of New York will guarantee two full weeks of paid leave for all state
workers who are subject to a mandatory or precautionary order of quarantine as a result of the novel
coronavirus. Employees will not have to charge accruals during the time taken off work for quarantine.
This will apply to all state employees, regardless of civil service classification, bargaining unit, and
regardless of part time or accrual status. Please communicate with the Office of Human Resources if
you are under a mandatory or precautionary order of quarantine.

Communication resources: We strongly encourage employees to be sure they are registered for Alfred
State emergency communications via text message and email at www.getrave.com/login/alfredstate.
Employees can also access accurate, reliable and up-to-date information on COVID-19 on SUNY’s Health
Alerts page, the New York State Department of Health, and the Centers for Disease Control and
Prevention. Alfred State updates are at www.AlfredState.edu/COVID-19.

As new information emerges, we will continue to update employees on how changes may impact them.
Please do not hesitate to contact the Office of Human Resources with any concerns regarding COVID-19
or employee work assignments. Our office strives to be a partner, supporting employees during this
difficult time.

Sincerely,
Wendy Dresser-Recktenwald
Chief of Staff

MARCH 14

As President Sullivan reported to you on March 2, we activated our Incident Command System (ICS),
assigned roles within that modular system, and are actively using the pandemic section of our emergency
response plan. The ICS team activated for this incident type is a multi-disciplinary team working on the
associated concerns originating from COVID-19. In addition to the command group (operations, planning

finance, logistics sections), we have expanded into units within the sections (health, sanitation, academic
continuity, cost tracking, dining services, housing) and are coordinating responses in many areas.

We are also receiving and operationalizing guidance from the CDC, NYS Department of Health, Governor’s
Office, SUNY, and local governmental offices. The work is full-time+ and for many we engage in conference
calls with SUNY and health officials daily or more.

As you can imagine, it takes teamwork to effectively coordinate our actions and I am very grateful to all
those who are devoting their skills. I expected no less from all of our faculty and staff to step up to the plate
and confront this ongoing challenge. Thank you!

Changes in department operations: Any public/student-facing decisions related to a change in how you
operate or deliver services must be approved by your divisional vice president. Your VP will also then
coordinate with the sections or units such as health, sanitation, communication, technology, HR, etc. due to
the impacts those changes may have. This is needed so that we continue to provide a consistent level of
service across the campus. We appreciate every department self-evaluating how it is best to proceed or
adapt operations during this situation and to discuss ways that we can improve – but, the final approval and
implementation of those changes that are visible to our community need to be approved.

Communication related to COVID-19: Until further notice, messages related to COVID-19 must be approved
by Russ Nunley (assigned Public Information Officer) and his staff in the Office of Marketing Communication.
ASC wants to speak with a unified voice on information related to COVID-19. Staying consistent in our
messaging is even more important as people may be understandably stressed by the situation. This
expectation also follows active directives regarding campus communications from SUNY, the Governor’s
Office, etc. Any calls from the media should also be forwarded to Marketing Communications for a college
response.

Signs promoting good hygiene: 8.5” x 11” ASC Stay Healthy Sign and 11” x 17” ASC Stay Healthy Sign Feel free to
print and utilize these signs in your areas. Facilities Services is also adding these near hand sanitization stations and in
bathrooms. Next week, the sign-on screen on college computers will include another reminder and digital signage
on campus includes frequent reminders to promote staying healthy.

Frequently asked questions: Attached is the current version of the Frequently Asked Questions (FAQ) being
used by volunteers in our call center at 607-587-4444. I will share the FAQ document periodically as it is
updated and we will keep our website current.

We understand that these are challenging times, and that this situation is a marathon and not a sprint. Now
as much as ever, we need to support one another so we can emerge stronger than when we entered this
situation. We value your resilience, yet also recognize the need to provide support. We will be providing
information about ways we plan to provide you additional support in the coming days.

Updates will always be available online at www.AlfredState.edu/COVID-19.

Sincerely,
Dr. Gregory Sammons, SHRM-CP
Vice President for Student Affairs

MARCH 13

As we prepare for the remainder of the semester, I want to encourage you to be good stewards of your
health and well-being. Take care of yourself and think about your community members too.

Please take a few minutes to complete a short five-question Student Survey or Fac/Staff Survey that will
help us better serve the campus. We greatly appreciate your participation.

Some things to consider when preparing your return to campus or for living at home:

Avoid spreading germs
- Good hygiene is a great defense including frequent handwashing.
- Avoid touching your face and cough or sneeze into a tissue or your elbow.
- Bring cleaning supplies to wipe down your computer and living space daily.
- If you feel sick, let your professors and/or employer know that you’ll stay home.

Monitor your health
- Use a thermometer. If you have any concern, start your day by taking your temp.
- If running a temperature with a cough or shortness of breath on campus call us 607-587-4210.
- Do not walk into Parish Hall before calling if you believe that you may be ill.
- If there’s an emergency, always call 911.

ASC updates online at www.AlfredState.edu/COVID-19.

Sincerely,

Dr. Hollie Hall
Senior Director

 

Alfred State Athletics announced today that all spring sports seasons have been canceled effective March 16, 2020.

Yesterday, the NCAA canceled all remaining championships for the winter and spring sports. Conferences have subsequently canceled the remaining spring seasons and postseason contests in response to the COVID-19-related NCAA decision.

The decisions being made are extremely difficult, but necessary for the safety and well-being of everyone including our student athletes. At Alfred State, we particularly hurt for our spring seniors whose final seasons are cut short.

The NCAA has approved a blanket waiver for spring sports to regain a year of athletic eligibility back in order to provide them with the experience they deserve. ASC updates online at www.AlfredState.edu/COVID-19.

Sincerely,

Jason Doviak

Director of Athletics

MARCH 12

The Office of Human Resources wanted to reach out to you regarding concerns about the novel coronavirus
COVID-19. Alfred State College is committed to community safety and the continuation of essential
operations in any type of emergency.

We are hoping to provide you the most updated guidance we have received. Currently all faculty and staff
are expected to report to work as scheduled. If you have health concerns those should be provided to the
Office of Human Resources.

At this time, we would strongly encourage all employees to reconsider international travel, especially to
countries listed on the CDC’s travel advisory list. If you do plan to travel to one of the impacted countries or
have recently traveled to one of these countries, please contact the Office of Human Resources. Please visit:
Risk Assessment by Country if you have questions or concerns as the information is constantly changing.

Should an employee have any known contact with someone who has had possible exposure to COVID-19,
please contact the Office of Human Resources immediately. If an employee becomes ill, sick leave must be
used for hours not worked. To prevent the spread of any illness we encourage all employees wash hands
often with soap and water, avoid touching eyes, nose or mouth with unwashed hands, especially before
eating, avoid contact with sick people, and if you feel sick, stay home.

The Governor announced that the State University of New York will guarantee two full weeks of paid leave
for all state workers who are subject to a Department of Health mandatory or precautionary order of
quarantine as a result of the novel coronavirus. Employees will not have to charge accruals during the time
taken off work for this quarantine. This will apply to all state employees, regardless of civil service
classification, bargaining unit, and regardless of part time or accrual status. Please communicate with the
Office of Human Resources if you are under a mandatory or precautionary order of quarantine.

We strongly encourage employees to be sure they are registered for approved Alfred State emergency
communications via text message and email at www.getrave.com/login/alfredstate. Employees can also
access accurate, reliable and up-to-date information on COVID-19 on SUNY’s Health Alert page, the New
York State Department of Health, and the Centers for Disease Control and Prevention.

We have heard many rumors and individuals have received false information. We are working with facts
from the CDC, and other State and Federal agencies. All of our decisions are properly vetted through the
Emergency Response Team for COVID 19. If you have concerns please contact us for the latest information. 

We have enacted our Emergency Response Team for COVID 19 and we are in constant communications with
the Allegany County Department of Health, the New York State Department of Health and SUNY. The
recommended strategies we are employing at Alfred State College now are:

Actively encourage sick employees to stay home
• Employees who have symptoms of acute respiratory illness are recommended to stay home
and not come to work until they are free of fever (100.4° F [37.8° C] or greater using an oral
thermometer), signs of a fever, and any other symptoms for at least 24 hours, without the use
of fever-reducing or other symptom-altering medicines (e.g. cough suppressants). Employees
should notify their supervisor and stay home if they are sick.

Separate sick employees
• Employees who appear to have acute respiratory illness symptoms (i.e. cough, shortness of
breath) upon arrival to work or become sick during the day should be separated from other
employees and sent home immediately.
• Read up on information that can prevent illness. Prevention & Treatment

Please remain calm
• The College will be working with the Emergency Response Team and will provide you updates
as frequently as we can. Our decisions will be based on the facts that we have at the time and
CDC guidance.

Because everyone’s situation is unique; we encourage you to contact the Office of Human Resources with
any questions or concerns that arise. We are here to help you.

Sincerely,
Wendy Dresser-Recktenwald
Chief of Staff