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COVID-19

COVID-19

Updated August 6, 2020

The following fees have been reduced for the fall 2020 semester due to the COVID-19 pandemic:

  • The Orientation Fee for new students has been reduced to $90 from $150 (credit of $60)
  • The Athletic Fee has been reduced to $131 from $262 (credit of $131)
  • The Fitness Center Fee has been reduced to $0 from $37.50 (credit of $37.50)
  • ARCH and DSGN Course Fees have been reduced to $0 (credit varies by course)

The above credits will be visible for students to see on their semester bill available at my.AlfredState.edu/Finances. Students should contact Student Records and Financial Services at 1-800-4-ALFRED or sfs@alfredstate.edu with questions.

Updated August 3, 2020

Dear Campus Community,

Today we held our first in-person classes for some students who need lab work in order to complete selected spring courses. It is great seeing students back on campus, and I’m happy to report that the move-in process has gone very smoothly so far. It’s heart-warming to hear many of the students expressing their joy for returning to school after months at home. 

Greeting these early arrivals also serves as a great opportunity to see our plans in action before we welcome a larger number of students. With that in mind, we’re working hard to perfect our process and want to give everyone a preview of what you will experience.

Take a minute to watch a short video that shows you how quick and easy it is to complete the COVID screening before checking into a residence hall. 

Curbside COVID Checkin
VIDEO: Campus Arrivals for Residence Halls

This video shows  the process for moving onto campus in order for students and family members who are helping with move-in to gain access to residence halls. All students including commuters along with all faculty and staff also complete a daily COVID screening through a smart phone app.

Through Sunday, August 23 all traffic on campus is limited to using the main entrance by the traffic light. This helps to funnel residential students through the screening process.

Outdoor athletic facilities are available from 7 a.m. until 6 p.m. seven days a week for fitness activities. These areas are restricted for use only by ASC students, faculty, and staff in order to control crowd sizes. Social distancing is mandatory on campus. When closer than 6 feet outdoors and when inside all non-residential buildings, face covers are required.

ACES is currently operating food service at The Terrace and Alfie’s at the Central Dining Hall and offering lunch at The Rig for students attending Wellsville classes.  Dining Hours of Operation are available online. After months of preparation, it’s exciting to see our campus back in action. 

Sincerely,

Dr. Skip Sullivan
President

Updated July 30, 2020

Dear Students Returning for Classes Aug. 3 or Aug. 10:
 
Thanks for coming back to campus early to complete hands-on instruction. Building your skills is a key part of what we do at Alfred State College so you can Hit the Ground Running in your career.
 
From academics to residence halls and  food service, all over campus our team has been preparing for your arrival. I can tell you that I personally look forward to seeing you back on campus and seeing our facilities put to good use.
 
Your academic team has led an effort to gather answers for Back to School FAQs now available online. We know you have many questions and we want to make certain you are comfortable regarding changes to our operation. During this health crisis, we have adjusted many operations and our expectations for students are also updated. The new Student Code of Conduct is available online. 
 
Please remember some of the key elements to stop the spread of germs:
1.    Stay 6 feet away from others for social distancing.
2.    Wear a mask when closer and in all non-residential buildings.
3.    Complete the daily health screening and stay home when sick.
4.    Wash your hands with soap and water frequently. 
 
I do hope you’ll take the time to read the Back to School FAQs. I think they’re full of great information.
 
See you on campus soon!
 
Dr. Skip Sullivan
President

Updated July 29, 2020

Dear Campus Community,

Effective today, July 29, the track and athletic fields are only accessible to Alfred State students, faculty, and staff.  No visitors are permitted to use or access the track and fields.  

This policy is necessary in order to control the size of crowds. As students begin returning to campus, we need to make our outdoor athletic facilities available for their use. Last week Governor Cuomo also announced that crowd limitations will include no fans present in the stands to watch collegiate athletic matches or scrimmages this fall.

Due to restrictions on large gatherings, we will not be hosting a homecoming celebration this fall. Inviting alumni and neighbors onto campus is not possible at this time. However, our Alumni Affairs Office is scheduling a number of activities to interact with alumni virtually including our annual Day of Giving in November.

Student Engagement is planning a wide range of activities on campus for students beginning with the Week of Welcome August 17. Our goal is to host smaller gatherings and multiple events so students may enjoy an active campus in a safe and responsible way.

Thanks for your attention,

Dr. Skip Sullivan
President

Updated July 27, 2020

Dear Students,

Thanks again for your participation in the Student and Parent Virtual Town Hall. More than 400 participated in our events on Wednesday. We certainly covered a ton of information and publicly answered more than 50 questions submitted. As you can imagine, many of you had the same questions phrased in slightly different ways and our presenters worked to give an individual reply to each.
 
If you missed the discussion, you may go to the Microsoft Teams Live Student/Parent Event Link where there is now a recording available. The Campus Safety Video that we sent out at the end of June has been viewed more than 1,200 times. It is another good resource for information. And of course, details are always available on our website for the Reopening Plan

Move-In Info: We want to help you prepare for your return to campus. Students returning for August 3 or August 10  spring class completions will receive room assignments and detailed information tomorrow July 28. All other residential students will receive an email confirmation with your room assignment and move-in details by Friday, August 7.

Scholarship Applications: We have updated news to share with you for scholarship applicants. The state has now opened the application process for Excelsior Scholarships at www.hesc.ny.gov. Applications are due by August 31.

Spring Semester: How about preparing for spring semester too? Yes, some of you have been asking and planning ahead. That’s great. Some of you noticed how our fall plan states that we are moving to remote instruction after Thanksgiving where you will remain home for the holidays. In January, we are planning to start the spring semester back on campus.

Adapting and Evolving: We want to remind you that our operation will need to continue adapting and evolving to best respond to new regulations, medical recommendations, and current conditions. For example, in recent days Governor Cuomo announced that there will be no fans allowed at college sporting events and our Reopening Plan section on Athletics was subsequently updated online.

We look forward to seeing you back on campus!

Updated July 27, 2020

Dear Faculty and Staff,

Thanks again for your participation in the Faculty/Staff Virtual Town Hall. More than 400 participated in our events on Wednesday. We certainly covered a ton of information and publicly answered more than 50 questions submitted. As you can imagine, many of you had the same questions phrased in slightly different ways and our presenters worked to give an individual reply to each.

If you missed the discussions, you may go to the Microsoft Teams Live Fac/Staff Event Link or Student/Parent Event Link and choose to “watch on web” where there is now a recording available for each. The Campus Safety Video that we sent out at the end of June has been viewed more than 1,200 times. It is another good resource for information. And of course, details are always available on our website for the Reopening Plan

Opening Remarks: It’s almost time for our semester to begin so please mark your calendars to join me for Opening Remarks two weeks from today on Monday, August 10 at 8:30 a.m. This will be another interactive event on Microsoft Teams Live and closer to the date we will send that link.

Evolving and Adapting: We want to remind you that our operation will need to continue adapting and evolving to best respond to new regulations, medical recommendations, and current conditions. For example, in recent days Governor Cuomo announced that there will be no fans allowed at college sporting events and our Reopening Plan section on Athletics was subsequently updated. 

Daily COVID Screening: You received a Special Announce from HR on Wednesday announcing the new app for attesting to your wellness each day. It is available at the fac/staff home on my.AlfredState.edu or you may download it onto a smart phone. All employees must utilize the new app within their first hour of work beginning today. 

Thanks for your attention and I hope you have a great week! 

Dr. Skip Sullivan
President

Updated July 22, 2020

New COVID Screening App Begins July 27

Dear Faculty and Staff,

Alfred State College has implemented a new method for completing the daily COVID-19 screening using a SUNY-developed application. This app must be used on a daily basis beginning Monday, July 27.
 

Access the App:
On my.AlfredState.edu you will see the COVID Screening Icon listed at the top of the Fac/Staff portal home page. The process for using it on a computer is extremely simple by clicking this icon. The app will ask your supervisor’s name or the supervisor’s designee name and the app will auto-fill once you begin typing the name. As an alternative, an employee may choose to download it on a smart phone. Detailed instructions regarding phone apps are listed below.

When to Use:
All faculty and staff must use the SUNY-approved app by Monday, July 27. The attestation process must be completed within the first hour of arrival on campus each day. Supervisors who receive the older PDF form on or after July 27 should contact the employee to remind them of the new method.

How It Works:
When an employee indicates “Went Home,” Human Resources will be notified and follow up with the employee.   Employees will receive a copy of any submission via email.  Questions regarding this process may be addressed to the Office of Human Resources.  Questions or difficulty using or downloading the application may be directed to the Alfred State Help Desk.

If you choose to download on your smart phone:
 
On iPhone
•    Go to App Store
•    Search for “Power Apps” (icon for the app is purple with a rectangle and two diamonds)
•    Download the app and install on your phone
•    Click the icon from your phone screen
•    Login with your ASC network credentials
•    Choose to “allow permissions”
•    Go to “All apps to get started”
•    Choose to “allow permissions”
•    Click “ASC COVID Screening Fac/Staff”
•    Click the “+” sign to start a new submission
•    Add your manager/designee’s email
•    Choose a decision (Stayed at Work or Went Home)
•    Save
•    You will then get an email confirmation that you have submitted.

On Android
•    Go to your app store
•    Search for “Power Apps” (icon for the app is purple with a rectangle and two diamonds)
•    Download the app and install on your phone
•    Click the icon from your phone screen
•    Login with your ASC network credentials
•    Go to “All apps to get started”
•    Choose to “allow permissions”
•    Click “ASC COVID Screening Fac/Staff”
•    Click the “+” sign to start a new submission
•    Add your manager/designee’s email
•    Choose a decision (Stayed at Work or Went Home)
•    Save
•    You will then get an email confirmation that you have submitted.

 

Updated July 21, 2020

To make good on all our planning for a successful campus reopening, it’s important for each of us to understand the importance of working together and following new policies, procedures, and operational changes. Today we are sharing details related to compliance and enforcement.

Please join us tomorrow when there is an 11 a.m. Virtual Town Hall for faculty and staff and at 2 p.m. a Virtual Town Hall for students and parents. We hope our series of information is helpful as we all prepare for a successful fall semester.

HR - Visitor COVID Screening Questionnaire

Alfred State College is concerned for the safety of everyone on our campus. In the interest of ensuring a safe and healthy environment, the Visitor COVID Screening Questionnaire form should be used when a visitor comes on campus. The Alfred State employee who has invited or hosted the visitor is considered the Visitor Coordinator. Visitor Coordinators are responsible for ensuring the visitor carefully completes this form upon arrival on campus, submitting this form to the Office of Human Resources immediately after the visit and providing the visitor with a mask or face covering, if they do not have one.  Please contact the Office of Human Resources with questions.

 Wendy Dresser-Recktenwald
Chief of Staff

Updated July 20, 2020

I’m sure you are aware that the details related to fall sports will remain fluid with input from medical authorities, NCAA, regional conferences, and SUNY. Today we want to share the Athletics portion of our reopening plan as it stands at this time.

Here’s the schedule of topics from our “Advancing Alfred State College” reopening plan that is approved by the state:

•    7/8   Summary Checklist for Reopening

Components of the Alfred State College Reopening Plan:
•    7/9   Personal Protective Equipment PPE
•    7/10 Facilities: Cleaning & Sanitation
•    7/13 Health Monitoring: Screening & Testing
•    7/14 Employee Support
•    7/15 Academic Planning
•    7/16 Student Life: Residential, Dining, Transportation
•    7/17 Enrollment & Visitors
•    7/20 Athletics
•    7/21 Compliance
•    7/22 Virtual Town Halls

Tomorrow I will share more information about how we will monitor and address compliance issues on campus for everyone’s safety. Also, if you haven’t already tagged it on your calendar, please note the Virtual Town Hall that you are invited to attend this Wednesday. Details were shared from “Office of the President” on Friday. There is an 11 a.m. Virtual Town Hall for faculty and staff and at 2 p.m. Virtual Town Hall for students and parents. 

Thanks again for being attentive as we share so much valuable information.

Updated July 17, 2020

Virtual Town Halls

10:45 a.m. – 11 a.m. July 22
ASC Employee Recognition 
To join the Microsoft Teams Live Event CLICK HERE.  You may then choose "watch on the web" and there is no need to download the software.

11 a.m. – Noon July 22
ASC Faculty and Staff Town Hall
To join the Microsoft Teams Live Event CLICK HERE.   You may then choose "watch on the web" and there is no need to download the software.

In the afternoon of July 22, we are inviting students and their parents to join us at 2 p.m. for another Virtual Town Hall where we will be available for questions. Faculty and staff may join that Town Hall event as well if you would like to hear their questions and our responses.

2 p.m. – 3 p.m. July 22
ASC Student and Parent Town Hall
To join the Microsoft Teams Live Event CLICK HERE
You may then choose "watch on the web" and there is no need to download the software.

Technical Information: 
•    To attend a Microsoft Teams Live Event, you may follow the link and view the event in your web browser as a guest. If using a mobile device or Safari browser, we recommend that you download the free Microsoft Teams app for the best viewing experience. Microsoft Teams is optimized for best performance on Chrome if you have that browser available. 
•    Our Microsoft Teams Live Events are activated 10 minutes prior to the start time so you may join early to check that you have a good connection with the video and audio working to view the presentation and participate in asking questions.
•    If you have technical questions, please contact helpdesk@alfredstate.edu or 607-587-4357.\

I know there are many questions as Alfred State is re-inventing our operations to keep safety and health priorities and to continually evolve based on current recommendations and conditions. I look forward to you joining us for the discussion.

Sincerely,

Dr. Skip Sullivan

President

 

In our continuing series of reopening topics, today we are sharing information regarding our enrollment management operations and how we will accommodate prospective students and parents wishing to visit campus.

Today our tech services team is setting-up access for Virtual Town Hall events on Wednesday, July 22. One will be at 11 a.m. for faculty/staff and another at 2 p.m. for students and parents. Watch for an announcement from the Office of the President with details and links to participate.

Thanks for your attention and we look forward to the start of the fall semester.

Updated July 16, 2020

Today’s portion of the reopening plan that we are sharing shows the great amount of work that is being done to accommodate student life activities on campus. I will point out that our Athletics team and our athletic conferences are working diligently at this time to finalize plans and schedules for a limited number of games this fall. More information will be forwarded as plans are finalized.

Tomorrow we will share information about campus visits and outreach related to prospective students.

Updated July 15, 2020

With the goal of being responsive to questions from faculty, students, parents, and those evaluating plans for the state, our 90+ member task force and academic leadership have compiled today’s information on Academic Planning. Please note that the details include a set of Faculty-Specific FAQs and we have updated the official Academic Calendar online to reflect changes for the fall semester. 

Tomorrow we will continue with more details related to student life on campus.

Updated July 14, 2020

In our continuing series of reopening topics, today we are releasing additional information about Employee Support. As the campus has made adjustments due to COVID-19, there have been many updates to our process and policies. The campus will remain open to more adaptations as regulations and current conditions evolve.

Tomorrow we will continue our series with more details related to Academic Planning.

Updated July 13, 2020

To best communicate the plans for our fall reopening, I am sending a series of topic-based messages to the entire campus community.  Today, we are releasing the reopening plan’s information about Health Monitoring: Screening and Testing, and making it available online. 

The reopen plan is thanks to considerable effort from more than 90 members of our task force who remain committed to adapt and modify plans as conditions change. Tomorrow we will continue with more details related to employee support efforts on campus.

Updated July 10, 2020

Today's portion of the reopening plan that I’d like to highlight addresses our extra efforts related to Facilities: Cleaning & Sanitation. There are dozens of details listed in the report covering topics such as increased cleaning, response to COVID cases, needed equipment and supplies, and some helpful tools to promote social distancing.

Our facilities team is on the front line of our defenses for maintaining a healthy and safe campus. We must all do our part to frequently clean computers and personal spaces along with frequent handwashing using soap and water, wearing face covers, and practicing social distancing.

Thanks for your attention and I hope you have a great weekend.

Updated July 9, 2020

Tp best communicate the plans for our fall reopening, I am sending a series of topic-based messages to the entire campus community.  Today, we are releasing the reopening plan’s  information about Personal Protective Equipment (PPE) and making it available online. 

Related to today’s PPE information, I want to thank Joe Greenthal and his staff in both Procurement and Facilities for their extensive work to prepare us for fall. Tomorrow we will continue with more details related to cleaning and sanitation efforts on campus.
 

Updated July 8, 2020

Dear Campus Community,
 
To assist with the flow of information related to our state-approved reopening plan, I will be releasing details on a variety of topics over the next two weeks. I realize the volume of information makes it difficult. I hope that grouping details by topic will assist everyone who is eager to learn all about our reopening plans. Tonight we begin with the Summary Checklist for “Advancing Alfred State College” now available at www.AlfredState.edu/state-checklist-2020
 
Beginning tomorrow, I will share these sections of the comprehensive reopening plan that SUNY and the state approved:
•    7/8   Summary Checklist for Reopening
•    7/9   Personal Protective Equipment (PPE) 
•    7/10 Facilities: Cleaning & Sanitation
•    7/13 Health Monitoring: Screening & Testing
•    7/14 Employee Support
•    7/15 Academic Planning
•    7/16 Student Life: Residential, Dining, Transportation
•    7/17 Enrollment & Visitors

The following week of July 20, we will hold Virtual Town Halls for you to ask questions and express your thoughts about the fall semester. One will be for faculty/staff and another town hall will focus on questions from students/parents. I also want to remind you to check out the recent Campus Safety Video that shows some of the measures we have taken. 
 
We are nearing the time to welcome our students back to campus.  I have confidence in our plan and even more importantly, I have great confidence in our ability to nimbly adapt to changes – as Pioneers do.  We will do this together and your flexible approach is what can make the difference.  
 
Sincerely,
 
Dr. Skip Sullivan
President
 

Updated July 1, 2020Bell Tower - Advancing ASC

I am very proud to report that our comprehensive plan for “Advancing Alfred State College” to safely reopen campus has now been approved by SUNY and the state. That means we are moving full-speed ahead to welcome students to campus this fall. Our gradual repopulation of campus is already underway as employees will complete their return from telecommuting by July 6.
 
With more than 90 committee members, our task force has evaluated details regarding every aspect of our operation to ensure a safe residential campus environment. All aspects of instruction have been evaluated to maximize the benefit of in-person instruction and hands-on experiences while also staying prepared to convert to distance learning if conditions warrant.
 
Timeline
•    On August 3 selected students arrive for hands-on applied lab requirements needed for completion of some spring classes. These students will be contacted individually with details.
•    On August 10 some student athletes arrive. An elongated process for arrival of first-year students then follows.
•    New students arriving on campus and their guests will undergo a health screening and a contactless check-in process.
•    Each student receives a care package upon arrival that includes a thermometer, mask, info packet, and refillable sanitizer container.
•    August 24 is the first day of classes. Fall mini-break is eliminated to allow for all in-person classes to conclude on November 25.
•    After Thanksgiving, remote instruction will be utilized with classes ending December 11.
 
Campus Life
•    Alfred State will offer a rich and dynamic residential campus experience while observing all health and safety measures.
•    “Family Units” will be identified in residential housing to promote the social and emotional needs of a tight-knit living group watching out for one another’s health and well-being.
•    Every morning each student, faculty, and staff member must affirm their own health or stay home.
•    Face covers will be worn when in public to follow state rules, facilitate personal safety, and to protect the health of others when it is not possible to maintain a social distance of at least six feet.
•    Space is reserved for precautionary quarantine or isolation as needed for containment and contact tracing.
 
Communication and Commitment
•    We recognize that everyone is making major adjustments and adapting to the current environment. This leads to stress and so it’s worth repeating that we are all in this together.
•    Providing a safe campus environment and mitigating any health consequences are priorities. It will take a commitment by all of us to stay vigilant in our safety efforts.
•    ASC will strive to provide the most accurate and relevant information in an open and transparent flow of communication as we all work in coordination.

We are now planning to hold a Virtual Town Hall to answer questions and provide further details in mid-July. I also want to share our recent Campus Safety Video that shows some of the measures we have taken on campus. While in-person instruction and residential campus plans are officially approved, adjustments may be made due to changing conditions and future guidance from the state.

I’m eager to welcome students back to campus this fall. I believe we have a plan for providing a safe and spectacular college experience on our campus. We will all be working together and proving that we are Pioneer Strong.       
 
Sincerely,
 
Dr. Skip Sullivan
President

Safety on Campus Video

Skip Sullivan with play button to YouTube video
Watch this video about safety on campus

 

Dear Faculty and Staff:
 
I'm pleased to announce that the Alfred State plan for reopening campus this fall has been approved by SUNY and the state. We may proceed by following our comprehensive plan to open the fall semester with in-person instruction beginning August 24. More details will continue to be provided in the weeks to come, but I wanted to contact faculty and staff immediately with the news.
 
Returning to a fully residential campus in August is important to the success of Alfred State and our students, and we have been working hard to allow this to happen. After much consideration and discussion, it was decided that students will not return to campus after Thanksgiving break and all classes will be held synchronously online for the remainder of the semester. As such, changes in the academic calendar and attendance taking procedures are reasonable and prudent to have a successful fall semester. Specifically, the changes you can expect are:
 
 
Calendar Changes
•    Mini-Break, October 5 and 6, 2020, is cancelled, and classes will be held.
•    Classes will be held until 5:00 p.m. on Wednesday, November 25, 2020.
•    Students will not return after Thanksgiving, and the semester will be completed online.
•    Alfred Campus will complete online synchronous classes on December 4, 2020 and the final week of the term will allow a focus on final projects/exams ending December 11, 2020.
•    Wellsville/Northland Campuses will complete online synchronous classes on December 11, 2020.
•    Grades will be due Monday, December 14, 2020 by 5:00 pm.
 
Faculty Obligation
The additional class days add three days of obligation for faculty. In exchange, Tuesday, December 15th, Thursday, January 7th and Friday, January 8th will be removed from obligation.
 
Attendance
Although attendance records have not been required in the past, faculty are highly encouraged to take attendance in Blackboard or Starfish to provide a means for contact tracing should someone test positive for COVID-19. This critical information can help prevent the spread of COVID-19. Students are required to complete a periodic health screening; however, as an added measure, Administration is requesting faculty also engage students at the start of class (through polling or “show of hands”) as a reminder and means to reinforce this expectation.
 
We hope you will understand the importance and necessity of these changes as we work to keep the health and safety of all members of Alfred State a priority.

 

Updated June 8, 2020

Applying for Student Assistance

Students who may be eligible have now received an email letting them know how to apply for federal grants authorized by the CARES Act. We encourage eligible students to log into Banner through my.AlfredState.edu and complete the application for funds before the July 31 deadline. Details are available at www.AlfredState.edu/CARES-Act. Questions should be sent to Student Records and Financial Services Office at sfs@alfredstate.edu.

Alfred State is also collecting donations to assist students. The Support Our Students: SOS Emergency Fund has a goal of $50,000 and we are very close to reaching it! When we do surpass $50,000, SUNY will match the donations to make it $100,000 that Institutional Advancement will be using to assist students. More information regarding that assistance will be announced.

We know that the coronavirus pandemic is very stressful and a burden to students and their families. We hope this aid is a comfort and helpful.
 

Updated June 4, 2020

Fall Planning

I am pleased to announce that on June 1, the Reopening Task Force submitted a recommended reopening plan to my office.   By Friday, the college will submit a shorter executive summary to the Chancellor on our planning efforts; all campuses are submitting on this date.  The next step is for our administrative review of each recommendation within the full plan.  It is our hope that we can accomplish this over the next two weeks to finalize Alfred State’s reopening strategy and submit our final recommendation mid-June, or when requested by SUNY.  It is our understanding from past public remarks that the Governor and Executive Chamber wish to review college plans and make decisions in July.  
 
As our plan is still being reviewed, we have not publicly shared the document externally and will be requesting authorization to do so when finalized. For the 90+ members of our community who participated across 12+ subcommittees, I want to again thank each of you for your contributions to design a thoughtful set of reopening strategies that would allow us to resume in-person instruction.  While we will explore planning for other scenarios as well, the adapted scenario to include a fully residential campus following physical distancing and public health guidelines was the most challenging for planning purposes and we can now create additional scenario plans by backing out variables. 
 
These are incredibly challenging times and I am proud of the thoughtfulness in the document.  Much work is recommended to adapt our on-campus operations to be successful while always prioritizing the goal of providing a safe and secure environment. We will begin those preparations now as we await formal guidance from SUNY and the Executive Chamber. 

Original Message March 2, 2020

The health and safety of the campus community is our top priority.  We are diligently monitoring and coordinating those variables that are within our control.  As always, we will continue to make decisions based on the best interests of our students. This web page is intended to help the ASC community find expert information and answers to frequently asked questions.

What is the global picture for COVID-19?

Johns Hopkins CSSE updates this map constantly. Please allow time for the content to load.

Click the menu on this graphic (three lines at the top right) to open a mobile version of this information.

New York State Department of Health

Dr. Howard Zucker NYS DOH
Video: New York State is Ready

COVID-19 Self Assessment Tool

The New York State Department of Health now offers an online screening tool that will allow anyone to do a self-assessment of their current health status if they feel they are experiencing symptoms consistent with COVID-19 / Coronavirus. The self-assessment tool will also allow you to pre-register for testing if you meet the criteria. New York Department of Health Online Assessment

 

New York State Department of Health is working with local health departments to investigate and monitor possible exposures. Our hospitals and healthcare providers continue to take steps to minimize spread of the virus. And there are steps you can take too:

  • Wash your hands often with soap and water
  • Avoid contact with sick people 
  • Stay home if you're sick

Updates on cases in NYC and other counties in New York State.

On March 7, Governor Cuomo declares a state of emergency to help New York more quickly and effectively contain the spread of the virus.

How to prepare for COVID-19

NYS Coronavirus Hotline: 1-888-364-3065

Allegany County NY Department of Health

State University of New York

SUNY will continue to provide updates at. www.suny.edu/health-alert 

On March 13, SUNY Chancellor Kristina M. Johnson released a statement to all campuses  Highlights include:

- We recognize that some students will need to remain on campus for special circumstances, such as housing needs, employment responsibilities, and to fulfill coursework that requires hands-on instruction or laboratory work. We will make sure their learning environment is safe. 
- Many campus dormitories, dining halls and other facilities will remain open for the duration of the semester, until further notice. 
- We will offer students the choice to return to campus. However, if they either choose not to return or are unable to do so, we will do whatever it takes to ensure they can fulfill and complete their academic requirements remotely.
- We are working quickly to resolve the financial impact remote instruction and distance learning will have on a student’s account.

Video: Governor Cuomo SUNY Announcement
Video: Governor Cuomo on Study Abroad

On March 11, Governor Cuomo announced that SUNY and CUNY will be making operational changes in order to reduce population density concentrations to slow the spread of the novel coronavirus COVID-19.

On March 4, Governor Andrew M. Cuomo announced that the SUNY and CUNY study abroad programs in China, Italy, Japan, Iran, and South Korea have been suspended effective immediately in response to concerns over novel coronavirus (COVID-19). The decision was made based on recommendations from the New York State Department of Health (DOH).

SUNY and CUNY are making arrangements to bring back all non-essential students, faculty and staff currently studying or working in those countries and begin 14-day quarantine. All five countries have either been issued a Level 2 or Level 3 travel notice from the Center for Disease Control and Prevention.

Out of an abundance of caution, SUNY and CUNY have cancelled campus-sponsored travel outside of the United States to impacted countries for the spring semester. SUNY and CUNY will continue to review CDC guidance and work closely with DOH to make additional determinations on continuing or cancelling upcoming travel at all other campus sponsored international locations.

NYS Coronavirus Hotline: 1-888-364-3065

Previous updates from ASC President Dr. Skip Sullivan

Updated August 3, 2020

Dear Campus Community,

Today we held our first in-person classes for some students who need lab work in order to complete selected spring courses. It is great seeing students back on campus, and I’m happy to report that the move-in process has gone very smoothly so far. It’s heart-warming to hear many of the students expressing their joy for returning to school after months at home. 

Greeting these early arrivals also serves as a great opportunity to see our plans in action before we welcome a larger number of students. With that in mind, we’re working hard to perfect our process and want to give everyone a preview of what you will experience.

Take a minute to watch a short video that shows you how quick and easy it is to complete the COVID screening before checking into a residence hall. 

Curbside COVID Checkin
VIDEO: Campus Arrivals for Residence Halls

This video shows  the process for moving onto campus in order for students and family members who are helping with move-in to gain access to residence halls. All students including commuters along with all faculty and staff also complete a daily COVID screening through a smart phone app.

Through Sunday, August 23 all traffic on campus is limited to using the main entrance by the traffic light. This helps to funnel residential students through the screening process.

Outdoor athletic facilities are available from 7 a.m. until 6 p.m. seven days a week for fitness activities. These areas are restricted for use only by ASC students, faculty, and staff in order to control crowd sizes. Social distancing is mandatory on campus. When closer than 6 feet outdoors and when inside all non-residential buildings, face covers are required.

ACES is currently operating food service at The Terrace and Alfie’s at the Central Dining Hall and offering lunch at The Rig for students attending Wellsville classes.  Dining Hours of Operation are available online. After months of preparation, it’s exciting to see our campus back in action. 

Sincerely,

Dr. Skip Sullivan
President

Updated July 30, 2020

Dear Students Returning for Classes Aug. 3 or Aug. 10:
 
Thanks for coming back to campus early to complete hands-on instruction. Building your skills is a key part of what we do at Alfred State College so you can Hit the Ground Running in your career.
 
From academics to residence halls and  food service, all over campus our team has been preparing for your arrival. I can tell you that I personally look forward to seeing you back on campus and seeing our facilities put to good use.
 
Your academic team has led an effort to gather answers for Back to School FAQs now available online. We know you have many questions and we want to make certain you are comfortable regarding changes to our operation. During this health crisis, we have adjusted many operations and our expectations for students are also updated. The new Student Code of Conduct is available online. 
 
Please remember some of the key elements to stop the spread of germs:
1.    Stay 6 feet away from others for social distancing.
2.    Wear a mask when closer and in all non-residential buildings.
3.    Complete the daily health screening and stay home when sick.
4.    Wash your hands with soap and water frequently. 
 
I do hope you’ll take the time to read the Back to School FAQs. I think they’re full of great information.
 
See you on campus soon!
 
Dr. Skip Sullivan
President

Updated July 29, 2020

Dear Campus Community,

Effective today, July 29, the track and athletic fields are only accessible to Alfred State students, faculty, and staff.  No visitors are permitted to use or access the track and fields.  

This policy is necessary in order to control the size of crowds. As students begin returning to campus, we need to make our outdoor athletic facilities available for their use. Last week Governor Cuomo also announced that crowd limitations will include no fans present in the stands to watch collegiate athletic matches or scrimmages this fall.

Due to restrictions on large gatherings, we will not be hosting a homecoming celebration this fall. Inviting alumni and neighbors onto campus is not possible at this time. However, our Alumni Affairs Office is scheduling a number of activities to interact with alumni virtually including our annual Day of Giving in November.

Student Engagement is planning a wide range of activities on campus for students beginning with the Week of Welcome August 17. Our goal is to host smaller gatherings and multiple events so students may enjoy an active campus in a safe and responsible way.

Thanks for your attention,

Dr. Skip Sullivan
President

Updated July 27, 2020

Dear Faculty and Staff,

Thanks again for your participation in the Faculty/Staff Virtual Town Hall. More than 400 participated in our events on Wednesday. We certainly covered a ton of information and publicly answered more than 50 questions submitted. As you can imagine, many of you had the same questions phrased in slightly different ways and our presenters worked to give an individual reply to each.

If you missed the discussions, you may go to the Microsoft Teams Live Fac/Staff Event Link or Student/Parent Event Link and choose to “watch on web” where there is now a recording available for each. The Campus Safety Video that we sent out at the end of June has been viewed more than 1,200 times. It is another good resource for information. And of course, details are always available on our website for the Reopening Plann. 

Opening Remarks: It’s almost time for our semester to begin so please mark your calendars to join me for Opening Remarks two weeks from today on Monday, August 10 at 8:30 a.m. This will be another interactive event on Microsoft Teams Live and closer to the date we will send that link.

Evolving and Adapting: We want to remind you that our operation will need to continue adapting and evolving to best respond to new regulations, medical recommendations, and current conditions. For example, in recent days Governor Cuomo announced that there will be no fans allowed at college sporting events and our Reopening Plan section on Athletics was subsequently updated. 

Daily COVID Screening: You received a Special Announce from HR on Wednesday announcing the new app for attesting to your wellness each day. It is available at the fac/staff home on my.AlfredState.edu or you may download it onto a smart phone. All employees must utilize the new app within their first hour of work beginning today. 

Thanks for your attention and I hope you have a great week! 

Updated July 22, 2020

New COVID Screening App Begins July 27

Dear Faculty and Staff,

Alfred State College has implemented a new method for completing the daily COVID-19 screening using a SUNY-developed application. This app must be used on a daily basis beginning Monday, July 27.
 

Access the App:
On my.AlfredState.edu you will see the COVID Screening Icon listed at the top of the Fac/Staff portal home page. The process for using it on a computer is extremely simple by clicking this icon. The app will ask your supervisor’s name or the supervisor’s designee name and the app will auto-fill once you begin typing the name. As an alternative, an employee may choose to download it on a smart phone. Detailed instructions regarding phone apps are listed below.

When to Use:
All faculty and staff must use the SUNY-approved app by Monday, July 27. The attestation process must be completed within the first hour of arrival on campus each day. Supervisors who receive the older PDF form on or after July 27 should contact the employee to remind them of the new method.

How It Works:
When an employee indicates “Went Home,” Human Resources will be notified and follow up with the employee.   Employees will receive a copy of any submission via email.  Questions regarding this process may be addressed to the Office of Human Resources.  Questions or difficulty using or downloading the application may be directed to the Alfred State Help Desk.

If you choose to download on your smart phone:
 
On iPhone
•    Go to App Store
•    Search for “Power Apps” (icon for the app is purple with a rectangle and two diamonds)
•    Download the app and install on your phone
•    Click the icon from your phone screen
•    Login with your ASC network credentials
•    Choose to “allow permissions”
•    Go to “All apps to get started”
•    Choose to “allow permissions”
•    Click “ASC COVID Screening Fac/Staff”
•    Click the “+” sign to start a new submission
•    Add your manager/designee’s email
•    Choose a decision (Stayed at Work or Went Home)
•    Save
•    You will then get an email confirmation that you have submitted.

On Android
•    Go to your app store
•    Search for “Power Apps” (icon for the app is purple with a rectangle and two diamonds)
•    Download the app and install on your phone
•    Click the icon from your phone screen
•    Login with your ASC network credentials
•    Go to “All apps to get started”
•    Choose to “allow permissions”
•    Click “ASC COVID Screening Fac/Staff”
•    Click the “+” sign to start a new submission
•    Add your manager/designee’s email
•    Choose a decision (Stayed at Work or Went Home)
•    Save
•    You will then get an email confirmation that you have submitted.

 

Updated July 21, 2020

To make good on all our planning for a successful campus reopening, it’s important for each of us to understand the importance of working together and following new policies, procedures, and operational changes. Today we are sharing details related to compliance and enforcement.

Please join us tomorrow when there is an 11 a.m. Virtual Town Hall for faculty and staff and at 2 p.m. a Virtual Town Hall for students and parents. We hope our series of information is helpful as we all prepare for a successful fall semester.

HR - Visitor COVID Screening Questionnaire

Alfred State College is concerned for the safety of everyone on our campus. In the interest of ensuring a safe and healthy environment, the Visitor COVID Screening Questionnaire form should be used when a visitor comes on campus. The Alfred State employee who has invited or hosted the visitor is considered the Visitor Coordinator. Visitor Coordinators are responsible for ensuring the visitor carefully completes this form upon arrival on campus, submitting this form to the Office of Human Resources immediately after the visit and providing the visitor with a mask or face covering, if they do not have one.  Please contact the Office of Human Resources with questions.

 Wendy Dresser-Recktenwald
Chief of Staff

Updated July 20, 2020

I’m sure you are aware that the details related to fall sports will remain fluid with input from medical authorities, NCAA, regional conferences, and SUNY. Today we want to share the Athletics portion of our reopening plan as it stands at this time.

Here’s the schedule of topics from our “Advancing Alfred State College” reopening plan that is approved by the state:

•    7/8   Summary Checklist for Reopening

Components of the Alfred State College Reopening Plan:
•    7/9   Personal Protective Equipment PPE
•    7/10 Facilities: Cleaning & Sanitation
•    7/13 Health Monitoring: Screening & Testing
•    7/14 Employee Support
•    7/15 Academic Planning
•    7/16 Student Life: Residential, Dining, Transportation
•    7/17 Enrollment & Visitors
•    7/20 Athletics
•    7/21 Compliance
•    7/22 Virtual Town Halls

Tomorrow I will share more information about how we will monitor and address compliance issues on campus for everyone’s safety. Also, if you haven’t already tagged it on your calendar, please note the Virtual Town Hall that you are invited to attend this Wednesday. Details were shared from “Office of the President” on Friday. There is an 11 a.m. Virtual Town Hall for faculty and staff and at 2 p.m. Virtual Town Hall for students and parents. 

Thanks again for being attentive as we share so much valuable information.

Updated July 17, 2020

Virtual Town Halls

10:45 a.m. – 11 a.m. July 22
ASC Employee Recognition 
To join the Microsoft Teams Live Event CLICK HERE.  You may then choose "watch on the web" and there is no need to download the software.

11 a.m. – Noon July 22
ASC Faculty and Staff Town Hall
To join the Microsoft Teams Live Event CLICK HERE.   You may then choose "watch on the web" and there is no need to download the software.

In the afternoon of July 22, we are inviting students and their parents to join us at 2 p.m. for another Virtual Town Hall where we will be available for questions. Faculty and staff may join that Town Hall event as well if you would like to hear their questions and our responses.

2 p.m. – 3 p.m. July 22
ASC Student and Parent Town Hall
To join the Microsoft Teams Live Event CLICK HERE
You may then choose "watch on the web" and there is no need to download the software.

Technical Information: 
•    To attend a Microsoft Teams Live Event, you may follow the link and view the event in your web browser as a guest. If using a mobile device or Safari browser, we recommend that you download the free Microsoft Teams app for the best viewing experience. Microsoft Teams is optimized for best performance on Chrome if you have that browser available. 
•    Our Microsoft Teams Live Events are activated 10 minutes prior to the start time so you may join early to check that you have a good connection with the video and audio working to view the presentation and participate in asking questions.
•    If you have technical questions, please contact helpdesk@alfredstate.edu or 607-587-4357.\

I know there are many questions as Alfred State is re-inventing our operations to keep safety and health priorities and to continually evolve based on current recommendations and conditions. I look forward to you joining us for the discussion.

Sincerely,

Dr. Skip Sullivan

President

 

In our continuing series of reopening topics, today we are sharing information regarding our enrollment management operations and how we will accommodate prospective students and parents wishing to visit campus.

Today our tech services team is setting-up access for Virtual Town Hall events on Wednesday, July 22. One will be at 11 a.m. for faculty/staff and another at 2 p.m. for students and parents. Watch for an announcement from the Office of the President with details and links to participate.

Thanks for your attention and we look forward to the start of the fall semester.

Updated July 16, 2020

Today’s portion of the reopening plan that we are sharing shows the great amount of work that is being done to accommodate student life activities on campus. I will point out that our Athletics team and our athletic conferences are working diligently at this time to finalize plans and schedules for a limited number of games this fall. More information will be forwarded as plans are finalized.

Tomorrow we will share information about campus visits and outreach related to prospective students.

Updated July 15, 2020

With the goal of being responsive to questions from faculty, students, parents, and those evaluating plans for the state, our 90+ member task force and academic leadership have compiled today’s information on Academic Planning. Please note that the details include a set of Faculty-Specific FAQs and we have updated the official Academic Calendar online to reflect changes for the fall semester. 

Tomorrow we will continue with more details related to

Updated July 14, 2020

In our continuing series of reopening topics, today we are releasing additional information about Employee Support. As the campus has made adjustments due to COVID-19, there have been many updates to our process and policies. The campus will remain open to more adaptations as regulations and current conditions evolve.

Tomorrow we will continue our series with more details related to Academic Planning.

Updated July 13, 2020

To best communicate the plans for our fall reopening, I am sending a series of topic-based messages to the entire campus community.  Today, we are releasing the reopening plan’s information about Health Monitoring: Screening and Testing, and making it available online. 

The reopen plan is thanks to considerable effort from more than 90 members of our task force who remain committed to adapt and modify plans as conditions change. Tomorrow we will continue with more details related to employee support efforts on campus.

Updated July 10, 2020

Today's portion of the reopening plan that I’d like to highlight addresses our extra efforts related to Facilities: Cleaning & Sanitation. There are dozens of details listed in the report covering topics such as increased cleaning, response to COVID cases, needed equipment and supplies, and some helpful tools to promote social distancing.

Our facilities team is on the front line of our defenses for maintaining a healthy and safe campus. We must all do our part to frequently clean computers and personal spaces along with frequent handwashing using soap and water, wearing face covers, and practicing social distancing.

Thanks for your attention and I hope you have a great weekend.

Updated July 9, 2020

Tp best communicate the plans for our fall reopening, I am sending a series of topic-based messages to the entire campus community.  Today, we are releasing the reopening plan’s  information about Personal Protective Equipment (PPE) and making it available online. 

Related to today’s PPE information, I want to thank Joe Greenthal and his staff in both Procurement and Facilities for their extensive work to prepare us for fall. Tomorrow we will continue with more details related to cleaning and sanitation efforts on campus.

Updated July 8, 2020

Dear Campus Community,
 
To assist with the flow of information related to our state-approved reopening plan, I will be releasing details on a variety of topics over the next two weeks. I realize the volume of information makes it difficult. I hope that grouping details by topic will assist everyone who is eager to learn all about our reopening plans. Tonight we begin with the Summary Checklist for “Advancing Alfred State College” now available at www.AlfredState.edu/state-checklist-2020
 
Beginning tomorrow, I will share these sections of the comprehensive reopening plan that SUNY and the state approved:
•    7/8   Summary Checklist for Reopening
•    7/9   Personal Protective Equipment (PPE) 
•    7/10 Facilities: Cleaning & Sanitation
•    7/13 Health Monitoring: Screening & Testing
•    7/14 Employee Support
•    7/15 Academic Planning
•    7/16 Student Life: Residential, Dining, Transportation
•    7/17 Enrollment & Visitors

The following week of July 20, we will hold Virtual Town Halls for you to ask questions and express your thoughts about the fall semester. One will be for faculty/staff and another town hall will focus on questions from students/parents. I also want to remind you to check out the recent Campus Safety Video that shows some of the measures we have taken. 
 
We are nearing the time to welcome our students back to campus.  I have confidence in our plan and even more importantly, I have great confidence in our ability to nimbly adapt to changes – as Pioneers do.  We will do this together and your flexible approach is what can make the difference.  
 
Sincerely,
 
Dr. Skip Sullivan
President
 

Updated July 1, 2020Bell Tower - Advancing ASC

I am very proud to report that our comprehensive plan for “Advancing Alfred State College” to safely reopen campus has now been approved by SUNY and the state. That means we are moving full-speed ahead to welcome students to campus this fall. Our gradual repopulation of campus is already underway as employees will complete their return from telecommuting by July 6.
 
With more than 90 committee members, our task force has evaluated details regarding every aspect of our operation to ensure a safe residential campus environment. All aspects of instruction have been evaluated to maximize the benefit of in-person instruction and hands-on experiences while also staying prepared to convert to distance learning if conditions warrant.
 
Timeline
•    On August 3 selected students arrive for hands-on applied lab requirements needed for completion of some spring classes. These students will be contacted individually with details.
•    On August 10 some student athletes arrive. An elongated process for arrival of first-year students then follows.
•    New students arriving on campus and their guests will undergo a health screening and a contactless check-in process.
•    Each student receives a care package upon arrival that includes a thermometer, mask, info packet, and refillable sanitizer container.
•    August 24 is the first day of classes. Fall mini-break is eliminated to allow for all in-person classes to conclude on November 25.
•    After Thanksgiving, remote instruction will be utilized with classes ending December 11.
 
Campus Life
•    Alfred State will offer a rich and dynamic residential campus experience while observing all health and safety measures.
•    “Family Units” will be identified in residential housing to promote the social and emotional needs of a tight-knit living group watching out for one another’s health and well-being.
•    Every morning each student, faculty, and staff member must affirm their own health or stay home.
•    Face covers will be worn when in public to follow state rules, facilitate personal safety, and to protect the health of others when it is not possible to maintain a social distance of at least six feet.
•    Space is reserved for precautionary quarantine or isolation as needed for containment and contact tracing.
 
Communication and Commitment
•    We recognize that everyone is making major adjustments and adapting to the current environment. This leads to stress and so it’s worth repeating that we are all in this together.
•    Providing a safe campus environment and mitigating any health consequences are priorities. It will take a commitment by all of us to stay vigilant in our safety efforts.
•    ASC will strive to provide the most accurate and relevant information in an open and transparent flow of communication as we all work in coordination.

We are now planning to hold a Virtual Town Hall to answer questions and provide further details in mid-July. I also want to share our recent Campus Safety Video that shows some of the measures we have taken on campus. While in-person instruction and residential campus plans are officially approved, adjustments may be made due to changing conditions and future guidance from the state.

I’m eager to welcome students back to campus this fall. I believe we have a plan for providing a safe and spectacular college experience on our campus. We will all be working together and proving that we are Pioneer Strong.       
 
Sincerely,
 
Dr. Skip Sullivan
President

Safety on Campus Video

 

Skip Sullivan with play button to YouTube video
Watch this video about safety on campus

 

 

Dear Faculty and Staff:
 
I'm pleased to announce that the Alfred State plan for reopening campus this fall has been approved by SUNY and the state. We may proceed by following our comprehensive plan to open the fall semester with in-person instruction beginning August 24. More details will continue to be provided in the weeks to come, but I wanted to contact faculty and staff immediately with the news.
 
Returning to a fully residential campus in August is important to the success of Alfred State and our students, and we have been working hard to allow this to happen. After much consideration and discussion, it was decided that students will not return to campus after Thanksgiving break and all classes will be held synchronously online for the remainder of the semester. As such, changes in the academic calendar and attendance taking procedures are reasonable and prudent to have a successful fall semester. Specifically, the changes you can expect are:
 
 
Calendar Changes
•    Mini-Break, October 5 and 6, 2020, is cancelled, and classes will be held.
•    Classes will be held until 5:00 p.m. on Wednesday, November 25, 2020.
•    Students will not return after Thanksgiving, and the semester will be completed online.
•    Alfred Campus will complete online synchronous classes on December 4, 2020 and the final week of the term will allow a focus on final projects/exams ending December 11, 2020.
•    Wellsville/Northland Campuses will complete online synchronous classes on December 11, 2020.
•    Grades will be due Monday, December 14, 2020 by 5:00 pm.
 
Faculty Obligation
The additional class days add three days of obligation for faculty. In exchange, Tuesday, December 15th, Thursday, January 7th and Friday, January 8th will be removed from obligation.
 
Attendance
Although attendance records have not been required in the past, faculty are highly encouraged to take attendance in Blackboard or Starfish to provide a means for contact tracing should someone test positive for COVID-19. This critical information can help prevent the spread of COVID-19. Students are required to complete a periodic health screening; however, as an added measure, Administration is requesting faculty also engage students at the start of class (through polling or “show of hands”) as a reminder and means to reinforce this expectation.
 
We hope you will understand the importance and necessity of these changes as we work to keep the health and safety of all members of Alfred State a priority.

Updated June 4, 2020

Fall Planning

I am pleased to announce that on June 1, the Reopening Task Force submitted a recommended reopening plan to my office.   By Friday, the college will submit a shorter executive summary to the Chancellor on our planning efforts; all campuses are submitting on this date.  The next step is for our administrative review of each recommendation within the full plan.  It is our hope that we can accomplish this over the next two weeks to finalize Alfred State’s reopening strategy and submit our final recommendation mid-June, or when requested by SUNY.  It is our understanding from past public remarks that the Governor and Executive Chamber wish to review college plans and make decisions in July.  
 
As our plan is still being reviewed, we have not publicly shared the document externally and will be requesting authorization to do so when finalized. For the 90+ members of our community who participated across 12+ subcommittees, I want to again thank each of you for your contributions to design a thoughtful set of reopening strategies that would allow us to resume in-person instruction.  While we will explore planning for other scenarios as well, the adapted scenario to include a fully residential campus following physical distancing and public health guidelines was the most challenging for planning purposes and we can now create additional scenario plans by backing out variables. 
 
These are incredibly challenging times and I am proud of the thoughtfulness in the document.  Much work is recommended to adapt our on-campus operations to be successful while always prioritizing the goal of providing a safe and secure environment. We will begin those preparations now as we await formal guidance from SUNY and the Executive Chamber. 

Updated May 31, 2020

Death of George Floyd and Social Posts

The tragic death of George Floyd in Minneapolis has led to many comments regarding race relations. While the incident is recent and events are unfolding, we should pray for justice to be served for all people and encourage everyone to work together for constructive solutions, not destructive.

At Alfred State, we affirm that we will treat each other well through our Code of Conduct, Principles of Community, and Core Values of respect, integrity, dedication, and service. A social media post attributed to a prospective ASC student who is not enrolled included his opinion that black Americans should not have rights. While I hesitate to bring such a hateful comment to your attention, we follow principles at Alfred State and silence on this issue might be viewed by some as passive approval. Let me be clear, such statements are not in keeping with our values.
 
Perhaps the student made the post in jest. It is not funny. I hope this will be a moment of reflection for us all and a teaching moment for anyone who thinks making such statements is appropriate. It is disrespectful and goes against Alfred State’s community values. 
 
I realize that the current healthcare and economic crisis leads to stress and people may act out in unusual ways. That’s all the more reason why we should be looking for ways to work together, help one another, and be stronger together.
 
Sincerely,
 
Dr. Skip Sullivan
President

Updated May 20, 2020

www.AlfredState.edu/Commencement

As you know, we surveyed seniors to see what form of a Commencement celebration you wanted for the 2020 class. We had hundreds of responses and a great number of comments that you shared. We appreciate it.

The results show that a Virtual Commencement was selected as the top choice by students.

39% Virtual Commencement
36% Homecoming Commencement
19% No Ceremony Needed
  4% December Commencement
  1% May 2021 Commencement

To follow your preference, we will host a Virtual Commencement on Saturday June 20 at 11 a.m. The date was selected to be the Saturday immediately following when final grades will post for our spring courses. This Virtual Commencement will include all the usual elements of the in-person ceremony. We hope by making it available virtually, all students and families may come together online to celebrate. 

Students in Applied Technology, who may still have certain in-person activities remaining in the following months but who have otherwise completed all academic requirements, are also welcome and encouraged to attend.

Graduation Fee: For any students graduating this season and who previously paid the graduation fee, you will be gaining that full amount as a refund. This will come to you as part of the spring student account balance adjustments underway now. 

Delivery of 2020 Tassel, Graduation Cap, and Diploma Cover: While we are refunding your entire graduation fee, we want to provide all graduates with some additional keepsakes to commemorate your monumental achievement. In June, we will be shipping this celebratory package to the home address that you have listed in Banner. If you would like to order additional graduation items or Alfred State gear, please contact the Campus Store. As usual, your actual diploma will be sent in August after all degree requirements are confirmed.

Win a Car: Watch for another announcement soon informing you how graduating seniors may register to win a car courtesy of Educational Foundation of Alfred, Inc. by providing your photo for the virtual ceremony.

In-Person Gathering: As rules regarding mass gatherings change, we will look for an opportunity in the future to invite all of our 2020 Pioneer graduates back to campus. We’d love to celebrate with you in person and provide you with the opportunity to come together and take photos and such. 

You did it! We all want to encourage you and your family to join this Virtual Commencement on Saturday, June 20 at 11 a.m. to recognize the success of so many Pioneers. You are about to become Proud Pioneer alumni. Congratulations!

Dr. Skip Sullivan
President

Updated May 19, 2020

Fall Planning: Our goal is to be open this fall with a full residential campus and in-person instruction. We realize the importance of planning and the many decisions and hurdles yet to be overcome. As Pioneers, we want to rise to the challenge and forge ahead. 

There will be many new ways of operating to ensure that we follow all medical recommendations and state guidelines for a safe campus. I have appointed more than 90 faculty and staff members to a task force. They are working with input from experts to develop detailed plans to allow social distancing and other measures for protection. Our report will then go to SUNY and state leaders for approval. The appointed task force is considering many areas. These are some of the detailed plans that will directly impact a successful environment for students:
•    Academic Continuity
•    Added Student Support
•    Athletics
•    Budget Management
•    Classroom & Lab Utilization
•    Communications
•    Facilities and Cleaning
•    Financial Aid
•    Food Services
•    Health Services
•    Residential Services
•    Student Services

In short, we are aggressively working on various scenarios for the fall semester.   Our primary concern will always be to ensure that our students learn in a safe environment.  

The governor has appointed an advisory council to examine the situation and make recommendations on how to re-imagine and re-open education. ASC will closely follow all guidelines from CDC, the White House, governor’s office, and state departments of health. We are all working diligently to provide the best educational experience for you.]

Spring Grades: What is commonly called the “Alfred classes” in the School of Arts & Sciences and the School of Architecture, Management, and Engineering Technology are now posted and available for viewing in BannerWeb. Classes in the School of Applied Technology will post grades either May 29 or July 13 depending on completion of the course.

Thank you again for your extra efforts during the unexpected transition to online classes. You will soon receive a survey asking for your opinions about this spring semester. SUNY is gathering input from students all across the state.

Registration is open for fall as you continue your studies and that includes those graduating with their associate degree. Now is a good time to talk to an advisor about the value of continuing for a bachelor’s degree. Among the benefits, any student loan payments will be delayed if you choose to continue your education.

Congratulations again on your progress during spring semester. Next up, our entire staff is busy planning for fall. Together, we are stronger and as Pioneers we are strong as an ox!

Dr. Skip Sullivan
President

Updated May 7, 2020 - www.AlfredState.edu/commencement

This weekend would have normally been our time to come together as a campus family and celebrate great achievements through our commencement ceremonies. As we pass this milestone, we should all appreciate the great work that we have accomplished. At this moment of reflection, it’s also important to look forward at all that we have ahead of us yet to do.

I want to share a message from the SUNY Chancellor who thanks everyone for what we have done. Dr. Johnson also has details about how the SUNY System is analyzing the situation to formulate detailed plans for how to resume face-to-face campus instruction. Please read the Chancellor’s Letter to the SUNY Community.

With the semester winding down, let's have some fun. Usually the smart phones would be snapping pictures on campus as proud families all want to record these great achievements. We want you to share your photo with us in Alfred State gear so we can combine all of your smiling faces into a tribute to our amazing students. 

If your social account is public then simply add #AlfredState to share it with us. You may email your photo to PRPublications@alfredstate.edu. I also think it would be fun to add a graduation cap sticker to your selfie in Snapchat and we can see you in your full graduation gear.

Show your Pioneer Pride and congratulations!

Dr. Skip Sullivan

President

Updated May 1, 2020

Skip and Kristin
www.AlfredState.edu/4U Video 5/1

We're Here for You

I want to encourage you to finish this semester strong. If you need any help we are here for you. www.AlfredState.edu/4U has a comprehensive list of contacts and resources available. This semester you also have the opportunity to choose Satisfactory on a course instead of a letter grade. You may also contact advising@alfredstate.edu to register for fall classes.

Also the Academic Continuity Plan at www.Alfredstate.edu/COVID has been updated for those courses that initially required additional face-to-face instruction. Out of hundreds of courses offered this spring, only 29 will require additional in-person elements. Our goal is to complete these in-person requirements prior to the start of fall and after stay-at-home orders have been lifted.

April 22, 2020

Dear Faculty,

First, let me applaud the work of all faculty and staff for the creativity in delivering distance learning and supporting student success at the same time.

Second, let me say that members of senior staff are part of numerous virtual meetings or webinars held each day with SUNY, state agencies, and the federal government. We are working with local and federal legislators to lessen the financial stress that all colleges are facing. There are still many unanswered questions around how the money from the CARES act can be used.

Third, we are working on three budget descriptions that will be submitted to SUNY on April 27, based on a plan for mere modifications, some cuts, or severe cuts. Yesterday, we delivered a formal report on our current efforts to cut costs and those were articulated to the college community on Monday. 

Lastly, a task force has been established in SUNY to evaluate and ultimately determine SUNY's position on campus openings for fall. The governor will obviously weigh-in on opening campuses, and he has stated that regularly in his press conferences. Lt. Governor Kathy Hochul has been placed in charge of determining when and how the western/southern tier will reopen for business and we will be meeting with her as well.

All of this places Alfred State College in a wait and see mode as to how we will deliver instruction in the fall. Ideally, we would be offering face-to-face instruction with some sense of normalcy returned to campus. 

The pandemic is certainly changing everyone forever, but the decision of how we will deliver classes in the fall simply cannot be made yet. We will be provided guidance from SUNY and the governor's office. Everyone wants timelines and details, I fully understand. I assure you, we will give them to you as soon as we can.

Thanks again to everyone. Stay safe and take care of yourself!

Dr. Skip Sullivan
President

Updated April 15, 2020

Positive Test Result

I regret to inform you that a second on-campus employee has now received a positive test result for COVID-19. The employee was tested yesterday but received the result today.  The employee has not been on campus since April 3.  

As is our protocol, anyone who was recently in close contact has been notified. Cleaning and sanitation has been performed in any area of concern.  

We continually update information about those who are on precautionary quarantine and any test results at AlfredState.edu/COVID-19/Cases. To protect privacy, no personally identifiable information is included.

Our fellow Pioneer who tested positive is currently resting at home and feeling well.  

Face Coverings

While there has been much discussion at both the federal and state level regarding the use of face masks or other means of facial protection, we want to clarify what we expect from students and staff.

Required Use of Face Coverings for all New York Residents: The governor is now mandating that everyone in the state uses a face covering when in public and not able to maintain social distancing of six feet. This is not related to employment or location, it is true for how we act in public now everywhere across the state. The governor still encourages people to go outdoors, enjoy parks, etc. but a face covering is now mandated if you will be within six feet of others.

Required Use of Face Coverings for Employees: On Thursday 4/16, we will begin requiring the use of face coverings when interacting with the public in close contact. This is mandated by the state. Alfred State is advising that this level of contact would be anyone routinely serving students, fellow employees, or the public within six feet. We have identified staff in these areas where face coverings are required: University Police, dining services, mail delivery, some health staff, some facilities staff, some IT staff, and some res-life staff. If you have questions, do discuss with your supervisor.

Recommended Use of Face Coverings: Alfred State encourages all employees and students to use face coverings (cloth or bandanas) when outside your personal office, townhouse, and moving around in shared spaces where you may likely encounter someone within six feet. Cloth coverings such as bandanas and homemade face coverings have the advantage of comfort and extended re-use through washing in hot water.

A definition of terms will also help us to better communicate.

Face Coverings: This is a broad term that is meant to be inclusive of any protection worn to cover the nose and mouth. Medical experts have encouraged the use of cloth, bandanas, and homemade face coverings. The CDC has instructions on how to construct and use a cloth face covering.  The Surgeon General also made a popular video on making a face covering.

Medical-grade Face Masks: When discussing ways to be courteous to others on campus by using face coverings, we are not advising everyone to utilize medical-grade surgical masks or N95 respirators. These remain in limited supply and are needed by medical and emergency personnel or those in other high-risk situations

The use of face coverings and avoiding unnecessary close-contact interactions (within six feet) may prevent you from needing to go into precautionary quarantine if a colleague begins to have similar symptoms to COVID-19. Your actions help to protect your loved ones too.

Wearing a face covering is a great way to show others that you care and respect their good health. Stay safe, Pioneers!

Updated April 13, 2020

Monroe Bates in Blue and Gold
Photos courtesy: Chaundra Badeau

ASC Employee Monroe Bates Passed Away

As President, you never want to face this task of informing the campus about the passing of one of our own. This morning, Theresa Bates made us aware that her son and our beloved member of the Facilities crew, Monroe Bates, has died from the coronavirus. 

At this time, I can share more about Monroe. He was recently promoted to Maintenance Assistant in the Facilities trades group. He tested positive for COVID-19 and on April 6 was admitted to Strong Memorial Hospital. He was immediately placed on a ventilator but later improved when he was taken off of the ventilator allowing him to eat and rest more comfortably. While attempting physical therapy at the hospital this weekend, he took a turn for the worse. This morning we received word that our colleague has passed away. 

Health and Wellness is available with counseling for the entire campus community and our team is in close contact with Monroe’s family. Employees may also reach out to the Office of Human Resources at hr@alfredstate.edu or call Wendy Dresser-Recktenwald directly at 587-4014 to connect with a professional to assist them during this difficult time.

I know this will hit hard. I pray for Monroe’s family and for the entire college as we face another indication of the brutality and severity of the coronavirus situation.

APRIL 10

Tributes to Pioneers

We want to pay tribute to loved ones of our campus community who passed away related to COVID-19. We recognize that at this time, social distancing makes it difficult to share and grieve with family, friends, and loved ones. Please remember, Alfred State and all of our college community members are here for you.

If you would like to share a Facebook tribute, obituary notice, or other online information regarding your loved one, please send to healthandwellness@alfredstate.edu. Not only are we eager to share your stories online with everyone, we are also available for counseling. Pioneers are here to support one another.
 
Flags at half-staff for COVID-19
We are sharing these tributes at www.AlfredState.edu/COVID-19/Stories 

 

We also invite all of our college family to contribute for the well-being of others. Support Our Students: SOS Emergency Drive is raising money to help students impacted by the current crisis. Our most critical student requests are:
•    Technology Needs – Laptops and internet access for online classes.
•    Food Insecurity – After leaving campus, students have no meal plan.
•    Financial Fears – With parents not working, how to pay for college?

Let’s circle the wagons to help one another, and stay Pioneer Strong.

APRIL 6

Positive Test Result

I regret to inform you that for the first time, one of our on-campus employees has received a positive test result for COVID-19. 

As is our protocol, anyone who was recently in close contact has been notified. Cleaning and sanitation has been performed in their work area. 

We continually update information about those who are on precautionary quarantine and any test results at AlfredState.edu/COVID-19/Cases.  To protect privacy, no personally identifiable information is included.

Our fellow Pioneer who tested positive is currently admitted to Strong Memorial Hospital in Rochester. I ask for all of us to keep them in our prayers.

APRIL 5

Dr. Skip Sullivan Video 4/5
Dr. Skip Sullivan Launches SOS 4/5

Support Our Students: SOS Emergency Fund

During the COVID-19 healthcare and economic crisis, students face many hardships. Please consider donating to our SOS Emergency Fund.

ASC Coordinates with Multiple Agencies

Communication and transparency of information are critical these days. The Village of Alfred, Volunteer Fire and EMS, Alfred University, and Alfred State College jointly announced a commitment  to working together and making relevant health information available to the public.

MARCH 30

It is with great sadness that we must report the first coronavirus-related death in Allegany County. The Allegany County Department of Health states that the person was greater than 60 years of age and had other health conditions that could have compromised their recovery from COVID–19. Our condolences go out to family and friends. DOH reports nine positive test results for Allegany County residents. 

Currently, Alfred State has received no positive test results for our employees or students. In an effort to provide timely and accurate information, we added a web page to our online COVID information. Go to COVID-19/Cases to see the facts we are providing to the public about on-campus cases and hopefully to combat rumors. 

Dr. Skip Sullivan Video
/Dr. Skip Sullivan Video Message 3/27

MARCH 27

Congratulations! We’ve had a great first week for online classes.

I want you to stay connected, be interactive, and join discussions. All of these tactics will help you in your studies. In my video I also invite you to keep our entire campus community connected by sharing photos and videos on social with #AlfredState. 

Dr. Skip Sullivan Video Message 3/19
Dr. Skip Sullivan Video Message 3/19

MARCH 19

During these times, I understand how the campus community is stressed and concerned about health and safety. As we implement measures to limit population density and practice social distancing, I want to reassure the campus community:
•    How to monitor your own health.
•    What we’re doing.
•    Why we’re doing it.

MARCH 18

Allegany County now has confirmed cases of COVID-19. Nearly half of NYS counties report that the novel coronavirus is present in their communities and the number of cases is rising. At this time, there are people awaiting results to see if they too will be diagnosed with the virus.

We now have our first example of an employee who is awaiting his results and who was recently on campus. Anyone who may have been in recent contact with him has already been notified and those people will be in self quarantine as a precaution until test results are in. Our facilities crew also performed deep cleaning in areas where the employee had been.
 
Monday afternoon we emailed Contacts of Contacts Guidance from the NYS DOH regarding what happens when Person A is a confirmed case; what this means for the next ring of contact or Person B; and what it means for the next ring of contact or Person C. I think their graphic clearly explains the relationships and steps to be taken.
 
We also follow the Testing, Evaluation, and Response Protocols that were shared Monday from NYS. Everyone can help by maintaining social distancing, wash your hands often, and avoid spreading germs.
 
News of the coronavirus closer and closer to home may be alarming so do arm yourself with the facts. Be kind and be thoughtful. Don’t spread rumors without seeking to find out the truth first. Our compassion for others and ability to help one another will go a long way during this time of stress.

Video by Dr. Skip Sullivan
Dr. Skip Sullivan Video Message 3/17

MARCH 16

As Governor Cuomo identified today, “the single most effective way to slow the spread of this virus is to reduce close contacts, and that includes in our schools.” To that end, the state entered into agreements with employee unions to create a Pilot Statewide Telecommuting Program that will help slow the spread of the novel coronavirus. With the onset of COVID-19, it’s obvious that all colleges should make efforts to reduce the population density of faculty, staff, and students on campus.

Telecommuting employees: On Tuesday, March 17 SUNY colleges may allow all non-essential employees to work from home. Tuesday morning all employees who have not been previously approved for work at home should report to work as usual. College leadership will begin defining the appropriate list of essential and non-essential employees for the continuation of services and operation. This list of essential employees will continually be updated based on needs during this situation. By Tuesday afternoon, ASC supervisors and staff will receive more information to begin discussing an orderly transition and implementation details as we transform the way we operate. Employees will continue to be paid during this pilot telecommuting program that is authorized through May 14.

Remote studies for students: Faculty and staff have determined that all students in every major at ASC will be able to continue their studies on Monday, March 23 through distance learning. This includes applied technology programs and others with substantial hands-on lab and studio components. While online instruction will begin on Monday for all students, any needed in-person classes will be curtailed and rescheduled at a later date. The immediate conversion to distance learning will allow students to study at home, although campus housing will remain available for those in specific need.  The services provided on campus will be reduced, such as limited grab-and-go lunches, no fitness center or gym, and student events canceled.  Some local merchants may be closed and local eateries cannot offer dine-in options. More details on how to collect your belongings will come in a separate message from Residential Life.

Academic program details: By Wednesday, March 18 Alfred State will provide a complete list of programs that can be delivered 100% online for the remainder of the semester and which programs will require a period of in-person labs and applied learning at a later time. We will also provide resources and tutorials to assist students migrating to online learning. 

Our college has never before been asked to transform itself so much in such a short period of time. Thanks to all of our students, parents, faculty, and staff for your patience and support. We will be resuming our education programs soon and through this process we are all learning lessons in helping each other during stressful times.   
 

MARCH 15

Many students and parents have inquired how the goal of transitioning as many programs as possible to distance learning will impact academic programs and financial accounts. I realize that uncertainty only creates additional stress and we’ve been working with SUNY and the ASC team to resolve questions as quickly as possible.

Spring break extended: Please remember that students remain on spring break this week. If a student has a special need to return to campus prior to Sunday, March 22 you must contact Residential Services at reslife@alfredstate.edu to gain access. If possible, make arrangements during normal business hours 8 a.m. to 4:30 p.m. 

Academic planning: It’s back to work for faculty and staff and there is much to be done. I’ve asked our Office of Human Resources to work closely with employees who have special needs and who may request a Temporary Work from Home Agreement. We need all our resources available and to tap into the skills and knowledge of our entire team. As announced earlier, due to the large number of applied learning programs at Alfred State, faculty and staff are evaluating each major to determine activities that can be migrated to distance learning and those that cannot. Face-to-face classes will transition to alternative delivery wherever possible until further notice. By Wednesday, March 18 we intend to announce details for each program of study regarding how classes will resume on Monday, March 23.

Credits on student financial accounts: For students who leave the residence halls, SUNY has authorized Alfred State to credit the student for the unused portion of their room, board, and campus-specific fees for the remainder of the spring semester. This means that you will have a credit on your Student Records account that you will be able to use in the fall. For those who graduate, a process will be announced for handling a refund of a remaining credit on your account.

We will continue to work diligently to find solutions for the myriad of questions that are triggered by the novel coronavirus and I promise to continue our frequent communication.

MARCH 12

I want to give everyone an update on campus planning related to the novel coronavirus COVID-19. We realize that adjustments to our operation may be stressful. Our primary goals are to protect the safety and security of our entire campus and to communicate frequently as many decisions are being made.
 
Academic planning: Due to the large number of applied learning programs at Alfred State, faculty and staff are evaluating each major to determine activities that can be migrated to distance learning and those that cannot. Face-to-face classes will transition to alternative delivery wherever possible until further notice. Consideration is also being taken to ensure that applied learning labs follow SUNY guidelines regarding social distancing.  By Wednesday, March 18 we intend to announce details for each program of study regarding how classes will resume on Monday, March 23. Watch for additional communication from Provost Kristin Poppo and the three school deans.
 
Campus remains open: In accordance with SUNY directives, the college is not closed. All faculty and staff report to work as normal. Instructional spaces, labs, library, residence halls, and dining remain available. 
 
Residence halls: At the end of the extended student spring break, residence halls are scheduled to open Sunday, March 22. To protect the living environment, no off-campus guests will be allowed in residence halls until further notice.
SUNY’s directive is for colleges to provide students a choice of returning to campus for housing or not. Alfred State will make every effort to provide remote learning. Following SUNY recommendations, our residence halls will remain accessible for any student wishing to use them whether their classes are all online or not.

Campus dining: With a reduced number of student workers available, ACES adjusted operations. The Terrace at Central Dining Hall and Alfies will be open. To encourage proper social distancing, we reduced the number of tables and chairs. To-go boxes are also available for those wishing to grab and go. Hand sanitization stations are available at all dining locations along with signs encouraging good hygiene.
 
Campus events: We will follow state guidance by capping internal, non-instructional activity that mainly involves campus participants to 100 individuals.  Events open to the public and involve mainly outside participants will be limited to 50 individuals. Decisions regarding events on campus will be determined on a case-by-case basis to assess the nature of the event, ability to clean, and physical proximity of participants in contrast to the event’s planned space.  

Continue to check your student or employee email for information from various campus departments. 

MARCH 11

This afternoon Governor Cuomo announced that SUNY and CUNY will be making changes to operations in order to reduce density concentrations in the state to slow the spread of the novel coronavirus COVID-19. Alfred State will follow the directives of both Governor Cuomo and SUNY Administration to maintain the health and safety of our campus community. 
 
Alfred State has determined that the current spring break will be extended for another week for students on the Alfred, Wellsville, and Northland campuses. Students will have another week at home. This will not alter work schedules for faculty and staff who are still scheduled to return on March 16.
 
In keeping with the governor’s message, the college plans to move as many courses as possible to a distance format. The academic planning will be completed next week and we intend for it to take effect on Monday, March 23.
 
As an institution that has a significant number of applied learning programs, the college will work as quickly as possible to determine how and when students can complete these course requirements and we will continue to communicate our plans.
 

Updates online at www.AlfredState.edu/COVID-19

MARCH 5

We are contacting you with another update to the novel coronavirus COVID-19 situation. Our goal is to ensure that you are both informed and understand where to access resources or get your questions answered about this rapidly evolving scenario occurring in our world. Rather than repeat information or previously shared links, we are now providing you an online resource where information links and relevant updates are maintained: www.AlfredState.edu/COVID-19 

There are confirmed cases of the virus in New York State but we emphasize they are not in our area. The CDC says that “it’s likely that at some point, widespread transmission of COVID-19 in the United States will occur.” Therefore, it is appropriate to make common-sense plans for a situation where COVID-19 is present in our community. Please know that we have activated our Incident Command System, assigned roles within that system, and are using our emergency response plan. We implemented an Incident Action Plan with a defined operational period and will create and implement a new one each week. These steps are not due to being in crisis; we are preparing to ensure that our college is ready for any number of situations.

Study abroad: SUNY has suspended all study abroad programs in affected countries, including our program in Italy. All schools have been closed in Italy and the CDC issued a Level 3 Travel Health Notice. Our students in Italy are flying back to the US today. Upon their return they will complete an isolation period for two weeks. We have coordinated information and details regarding the study abroad students with the DOH.

Spring break: During spring break please plan your travels carefully, as such movement may increase the potential for contact with large crowds.

Cleaning: Our Facilities Services staff are actively practicing enhanced surface cleaning and have received supplemental training on cleaning. While we are at Level 0 in our emergency preparedness plan, staff are already cleaning consistently with Level 2. Importantly, our campus’ cleaning products have now been lab-tested and lab-certified as fully effective against the COVID-19 virus. Our crews are also entering select areas of residence halls during the spring break to provide enhanced cleaning while students are away.

Hygiene awareness: Are you aware of how often you touch your face each day? The college is adding over 100+ sanitizer stations/pumps on campus and will place them in locations near doors and gathering spaces to encourage good hand hygiene. Special signs on hand-washing and hygiene awareness are being added to restrooms and doors across our campus.

Physical contact: We are issuing guidance to avoid hand-shaking and unnecessary contact and instead recommend elbow or fist bumps or less – such as stating that you’re not shaking hands because you care about the others’ health. Please note: this guidance is helpful for preventing regular cold and flu transmission as well. By creating a new habit, we are better prepared for COVID-19.

Social distancing: We have assessed and inventoried all upcoming events expected for the remainder of spring 2020 that would result in crowds or mass gatherings. While we do not need to cancel any events at this time, we will maintain this list in the event we need to adjust our plans for ceremonies, festivals, or large events.

Academic preparation: Academic department chairs are again asked to review their programs for analysis and planning around changes to distance-based methods. This is not because we anticipate class cancellations, but should this occur for any reason, we will have already completed an orderly planning process to adapt our operations. Similarly, you are encouraged to request students to approach you with any unique accommodation requests that may be concerning them about their ability to finish classes if the situation changes.

Employees and personal plans: Human Resources strongly encourages all employees to reconsider international travel, especially to countries listed on the CDC’s travel advisory list. If you do plan to travel or have recently traveled to one of the impacted countries or have any known contact with someone who has had possible exposure to COVID-19, please contact the Office of Human Resources immediately. In collaboration with the supervisor, College Administrators and State University of New York System Administration, employee’s duties will be evaluated to determine if the employee can work from home. If an employee becomes ill, sick leave must be used for hours not worked. If you feel sick, stay home!

Importantly, here is what we can all do right now:
1) Stay up-to-date with the latest information by going to our web page and the many provided links to public health experts.
2) Plan and discuss; both in your department and at home.
3) Continue living your life normally while using common-sense health precautions that accompany our flu season.
4) Ask questions when unsure or concerned; talk with a supervisor, Human Resources, or you are welcome to call me. Do not use water cooler conversation or social media chatter to become an impactful source of your information or contribute to the growth of speculative content.
5) Become a positive source of rational preparedness to others.

Overall public health is critical to fulfilling our daily mission. Your college has a multi-disciplinary team working on the associated concerns originating from COVID-19. We have met personally with the Allegany County Department of Health and actively participated in multiple conference calls with state officials to ensure that we remain at the forefront of preparedness.

MARCH 2

Alfred State College continues to communicate with, monitor, and/or receive guidance from SUNY System Administration, the Allegany County Department of Health, the New York State Department of Health, and the Centers for Disease Control and Prevention regarding the novel coronavirus also known as COVID-19.  This weekend, a Manhattan woman was confirmed to be the first case of the virus in New York. She had traveled to Iran recently and is now isolated at home. In other states there are new cases being reported via community spread (unknown connection to travel or infected persons).  The CDC says that “more cases of COVID-19 are likely to be identified in the coming days, including more cases in the United States. It’s also likely that person-to-person spread will continue to occur, including in communities in the United States. It’s likely that at some point, widespread transmission of COVID-19 in the United States will occur.” Therefore, it is appropriate to plan for a situation where COVID-19 is present in upstate New York.

We encourage you to stay abreast of the latest information from the CDC by monitoring www.coronavirus.gov 

In order to help answer some of the most commonly asked questions about COVID-19 and what Alfred State is doing to prepare, we are providing information below:

Q: What are the symptoms of COVID-19 and when do they develop?
A:  The CDC reports that symptoms develop in 2-14 days.  They include:
•    Fever
•    Cough/wheezing
•    Shortness of breath
•    Less commonly: headache and sore throat
•    NOTE: some confirmed cases are completely or nearly asymptomatic (no symptoms)

Q: How is it spreading?
A: Health agencies continue to learn about the exact method(s) of spread, but do understand this as contagious human-to-human, similar to colds and flu in spread.  Contact with sick people at distances of about 6 feet, droplets from sneezes and coughs making it into your lungs, and touching a contaminated surface and then touching your own eyes, nose, or mouth.

Q: How can I protect myself?
A: As with flu and cold viruses, you can reduce your risk of infection:
•    Wash your hands often with soap and warm water for at least 20 seconds
•    When hand washing is not available, use hand sanitizer that contains alcohol (60%+)
•    Avoid touching your eyes, nose, or mouth with your hands
•    Avoid close contact with people who are sick
•    Avoid sharing items like toothpaste or utensils
•    Cover any cough and use the inside of your elbow instead of your hand 
•    Avoid grabbing high-touch surfaces (railings, handles) when not needed

Q: Is there a vaccine or treatment?
A: There is currently no vaccine for the COVID-19 and there will not be one expected in the short-term (this year).   Patients are treated with supportive care for symptom relief.  If you are ill and seeking treatment in any care setting and have any reason to suspect COVID-19 (e.g. due to international travel to countries with known spread or known contact with a person who tested positive), please call ahead to the medical provider before entering the facility so the staff can take pre-arrival precautions to care for you.  

Q: What is the college doing to plan for the potential local impact of COVID-19?
A:  As part of the campus’ comprehensive Emergency Response Plan, the college has a specific pandemic plan.  The Emergency Response Planning Team (ERP Team) has reviewed the plan and disseminated it to unit heads with direct involvement in coordinating responses in the event we need to react to illness in our community.  In addition, the college is actively engaged in multiple forms of multi-agency conference calls with state experts including two on Monday, March 2. 

Q: What will the college do about absences for students?
A: The Provost and Academic Affairs is actively working with department chairs in each school to develop plans that take each curriculum’s unique environment into account.  More will be released this week.  At this time please note according to the NYS DOH: faculty cannot require any student stay home who appears ill.

Q: What about employee absences or faculty/staff needing to work remotely?
A: The Chief of Staff and office of Human Resources are working with SUNY System Admin on situation-specific continuity of operations plans (COOP) to issue guidance on absences, remote work, and supporting employees.  More will be released this week.  In the interim, faculty/staff can currently pre-plan or practice adapting their group meetings over video-call or conference calls to practice social-distancing methods that reduce transmission while continuing our work.

Q: What is the college doing to prevent spread?
A: Facilities Services has intensified surface cleaning of frequently touched surfaces to reduce germs on surfaces. NYS DOH recommends that schools clean surfaces including tables, door knobs, bathroom fixtures, desks, and public computers. The current cleaning practices are in line with the guidance from the CDC with approved techniques and cleaning products; however, the cleaning staff have been instructed to increase the number of passes over the highly touched surfaces.  ACES has similarly provided training briefings to dining staff on maintaining cleanliness in all food operations. Hand sanitizing stations exist in many of the ACES locations on campus and Facilities is deploying temporary station in high traffic areas before the scheduled install of 100 permanent stations takes place on March 12.

Q: What is the college doing to prepare and manage this fluid situation?
A: The college has activated the Incident Command System (ICS) and formed a multi-disciplinary team to establish weekly Incident Action Plans (IAP) in response to the unique variables.

Q: Do we have spaces set aside for students who are ill?  Will you quarantine people?
A: NYS Department of Health recommends that any affected students be isolated at home. If there is a need in the future for providing residential suites for areas of isolation, ASC has the ability to respond quickly with available space.

Q: What about wearing surgical masks?
A: if you are sick (even the normal “flu”) and going into public spaces or to a health care provider, you could consider wearing a mask when in public spaces or at the health care provider as a courtesy.  This reduces the spread of invisible droplets when you cough or sneeze.  Healthy people may opt to wear a mask as a mechanical barrier that prevents casual (unconsciously) touching of one’s own face.  The CDC is NOT recommending the general public wear masks as a preventative measure and only recommends them under the direction of a medical care provider.

Q: Should I be nervous around anyone based on appearance?  
A: Some communities have reported xenophobic behaviors (bias) that are inappropriate and inconsistent with the facts around COVID-19.  At this time, there is zero correlation or cause between any people in our community regardless of their nationality to their likelihood of having COVID-19.  

Q: How will you keep us updated?
A: During this week and the coming weeks, you will receive additional updates on the latest information and guidance.  We will use email communication as the primary method to update you.

Q: What if I am fearful or concerned and want to reach out for additional support?
A: We have multiple resources to help you:
•    If you are a student with specific medical concerns or feeling anxiety about the situation, Health & Wellness Services can help: 607-587-4200, HallHM@alfredstate.edu 
•    If you are a community member wanting to learn the up-to-date facts that are available to separate fact from fiction, visit the CDC summary page on COVID 19: https://www.cdc.gov/coronavirus/2019-ncov/index.html
•    If you witness nationality bias towards others relating to COVID-19 (xenophobia), please contact the Center for Equity & Inclusion: 607-587-4076, HermanNR@alfredstate.edu
•    If you are an employee with concerns about the impacts on your workplace/department, please contact the office of Human Resources at 607-587-4025.
•    If you are a faculty member with concerns about accommodations for student absenteeism or accommodations for illness, please contact your department chair.

Q: What should or can I do right now?
A: You can do the following three things:

1)    Stay up-to-date with the latest information on the CDC website and monitor emails for more local and institutional updates
2)    Discuss specific or unique concerns with your supervisor 
3)    Continue living your life normally while using common-sense health precautions that accompany our cold and flu season (as listed above)

The health and safety of our campus community is top of mind.  The overall safety of our community is paramount to our ability to fulfill our mission.  We are diligently monitoring and coordinating those variables that are within our control.  As always, we will continue to make decisions based on the best interests of our students.  We can all help - right now, by practicing enhanced cleaning and hygiene practices that courteously reduce the spread of all similar viruses. 

FEBRUARY 3

Alfred State continues to track the situation involving the novel (new) coronavirus.  Since the original campus communication on 1/28, the World Health Organization has declared the coronavirus a global health emergency.  While there are confirmed cases in the United States, there are no reported cases in our region or state.
 
We continue to communicate with, monitor, and receive guidance from SUNY System Admin, the Allegany County Department of Health, the New York State Department of Health, and the Centers for Disease Control and Prevention. These sites are updated and we will update you with relevant information as it becomes available. 
 
Symptoms 
The CDC reports that symptoms develop in 2-14 days.  They include:
•    Fever
•    Cough/wheezing
•    Shortness of breath
Please note other, known and common coronaviruses share many symptoms including headache and sore throat.  
 
Spreading Coronavirus
Since this virus is novel (new), health agencies continue to carefully learn how it spreads.  While it is known to have originated as animal-to-human, the virus now appears to be contagious human-to-human- though it is unclear how easily is spreads. 
 
As with more common flu and cold viruses, you can reduce your risk of infection:
•    Wash your hands often with soap and warm water for at least 20 seconds
•    When hand washing is not available, use hand sanitizer that contains alcohol (60%+)
•    Avoid touching your eyes, nose, or mouth
•    Avoid close contact with people who are sick
•    Avoid sharing items like toothpaste 
•    Cover any cough and use the inside of your elbow instead of your hand 
•    Avoid grabbing high-touch surfaces (railings, handles) when not needed

Treatment
There is currently no vaccine for the Coronavirus and patients are treated for symptom relief.  If you are ill and seeking treatment in any care setting and have any reason to suspect coronavirus (e.g., due to international travel), please call ahead to the provider before entering the facility so the staff can take pre-arrival precautions to care for you.  
•    If you are sick with fever and respiratory illness (coughing, wheezing, chest congestion, difficulty breathing), stay away from school or work until discussing with a care provider (self-isolate)
•    If you are sick but going into public or to a health care provider, consider wearing a mask when in public spaces or at the health care provider. This reduces the spread of invisible droplets when coughing or sneezing

Travel in China
We are presently unaware of any campus community members who have traveled to impacted areas of China during the break and we have no college-sponsored travel to China. SUNY, airlines, and governments are restricting travel to reduce the spread. The U.S. Department of State has now raised the Travel Advisory to Level 4 (Do Not Travel, effective 1/31).  
 
Absences
Faculty and staff cannot require people to stay home.  We encourage those who are symptomatic to connect with their healthcare provider. In cases where community members self-isolate to keep contagious illness from others, we encourage you to be flexible in dealing with absences.   
 
Support
Please refer any requests for medical advice to healthcare providers or the latest information on the CDC page. If you are unsure of how best to help a student or unsure of how to address a related situation, please seek assistance from any of the offices listed at the bottom of this message.   
 
•    Student Affairs: 607-587-3911, sammongs@alfredstate.edu 
•    Health & Wellness Services: 607-587-4200, HallHM@alfredstate.edu 
•    Center for Equity & Inclusion: 607-587-4076, HermanNR@alfredstate.edu 

JANUARY 28

Alfred State College is closely monitoring the novel (new) coronavirus that has originated in Wuhan City, China.  We are in direct contact with the Allegany County Department of Health, New York State Department of Health, SUNY System Administration, and other health partners to ensure we are prepared to take necessary health precautions to keep our campus healthy.   We monitor and follow guidance from the Center for Disease Control (CDC).  Note that we are presently unaware of any campus community members who have traveled to impacted areas of China during the break.  

January and February are part of our region’s normal cold and flu season and the sudden return of our community from academic break can bring some additional viral illnesses into our community.  Because of the normal and continued presence of many viruses that can make us ill, please observe basic health precautions that help keep each other healthy: 

•    Wash hands frequently.  When soap and water are unavailable, use hand sanitizer that has at least 60% alcohol content
•    Avoid touching your mouth, nose, and eyes with your hands
•    Cover any cough and use the inside of your elbow instead of your hand 
•    Avoid grabbing high-touch surfaces (railings, handles) when not needed
•    If you are sick with fever and respiratory illness (coughing, wheezing, chest congestion, difficulty breathing), stay away from school or work until discussing with a care provider
If anyone did travel to China, please monitor your health for 14 days after leaving China.  If you develop a fever or respiratory illness during that window, please call Health & Wellness Services right away (student) before entering the T.A. Parish Health Center, so the staff can take precautions upon pre-arrival to care for you.  For faculty/staff, the same call-ahead guidance applies to your doctor or emergency room.  Again, this is currently for those who were in China within 14 days of the onset of viral illness with fever and/or respiratory symptoms.
Alfred State College will continue to monitor the situation with the novel Coronavirus and openly communicate any changing guidance or local impact.  At this time, all members of our community should proceed with all planned activities and use the common sense steps above to keep our community healthy during the cold and flu season.

Previous updates from other ASC Departments

Updated August 6, 2020

The following fees have been reduced for the fall 2020 semester due to the COVID-19 pandemic:

  • The Orientation Fee for new students has been reduced to $90 from $150 (credit of $60)
  • The Athletic Fee has been reduced to $131 from $262 (credit of $131)
  • The Fitness Center Fee has been reduced to $0 from $37.50 (credit of $37.50)
  • ARCH and DSGN Course Fees have been reduced to $0 (credit varies by course)

The above credits will be visible for students to see on their semester bill available at my.AlfredState.edu/Finances. Students should contact Student Records and Financial Services at 1-800-4-ALFRED or sfs@alfredstate.edu with questions.

Updated July 22, 2020

New COVID Screening App Begins July 27

Dear Faculty and Staff,

Alfred State College has implemented a new method for completing the daily COVID-19 screening using a SUNY-developed application. This app must be used on a daily basis beginning Monday, July 27.
 

Access the App:
On my.AlfredState.edu you will see the COVID Screening Icon listed at the top of the Fac/Staff portal home page. The process for using it on a computer is extremely simple by clicking this icon. The app will ask your supervisor’s name or the supervisor’s designee name and the app will auto-fill once you begin typing the name. As an alternative, an employee may choose to download it on a smart phone. Detailed instructions regarding phone apps are listed below.

When to Use:
All faculty and staff must use the SUNY-approved app by Monday, July 27. The attestation process must be completed within the first hour of arrival on campus each day. Supervisors who receive the older PDF form on or after July 27 should contact the employee to remind them of the new method.

How It Works:
When an employee indicates “Went Home,” Human Resources will be notified and follow up with the employee.   Employees will receive a copy of any submission via email.  Questions regarding this process may be addressed to the Office of Human Resources.  Questions or difficulty using or downloading the application may be directed to the Alfred State Help Desk.

If you choose to download on your smart phone:
 
On iPhone
•    Go to App Store
•    Search for “Power Apps” (icon for the app is purple with a rectangle and two diamonds)
•    Download the app and install on your phone
•    Click the icon from your phone screen
•    Login with your ASC network credentials
•    Choose to “allow permissions”
•    Go to “All apps to get started”
•    Choose to “allow permissions”
•    Click “ASC COVID Screening Fac/Staff”
•    Click the “+” sign to start a new submission
•    Add your manager/designee’s email
•    Choose a decision (Stayed at Work or Went Home)
•    Save
•    You will then get an email confirmation that you have submitted.

On Android
•    Go to your app store
•    Search for “Power Apps” (icon for the app is purple with a rectangle and two diamonds)
•    Download the app and install on your phone
•    Click the icon from your phone screen
•    Login with your ASC network credentials
•    Go to “All apps to get started”
•    Choose to “allow permissions”
•    Click “ASC COVID Screening Fac/Staff”
•    Click the “+” sign to start a new submission
•    Add your manager/designee’s email
•    Choose a decision (Stayed at Work or Went Home)
•    Save
•    You will then get an email confirmation that you have submitted.

Updated July 21, 2020

HR - Visitor COVID Screening Questionnaire

Alfred State College is concerned for the safety of everyone on our campus. In the interest of ensuring a safe and healthy environment, the Visitor COVID Screening Questionnaire form should be used when a visitor comes on campus. The Alfred State employee who has invited or hosted the visitor is considered the Visitor Coordinator. Visitor Coordinators are responsible for ensuring the visitor carefully completes this form upon arrival on campus, submitting this form to the Office of Human Resources immediately after the visit and providing the visitor with a mask or face covering, if they do not have one.  Please contact the Office of Human Resources with questions.

 Wendy Dresser-Recktenwald
Chief of Staff

Updated May 11, 2020

We are diligently working to accurately calculate the unused portions of campus housing, meals, and fees for each individual student. Credits made to a student account will first reduce any balance owed. Neither SUNY nor Alfred State financial service systems were built with a contingency plan for sending all students home. The issue is also complicated as we work to alleviate any potential adverse effects balance adjustments could have on your future financial aid packages.

Please review and make updates to your mailing address in BannerWeb.  Go to my.AlfredState.edu/Registration and select the Update Personal Information icon.  If a credit results in a refund, a check will be sent to the mailing address on file. Accurate information will ensure that your check is received as quickly as possible. 
 
We will continue to update you as information becomes available including the date when credits will be awarded to accounts. This is a difficult time, so if you have a critical financial need please contact student financial services at sfs@alfredstate.edu. We appreciate your patience and understanding as we work through this process.

Julie A. Rose
Senior Director
Student Records and Financial Services

APRIL 15

Student Account Balances

We understand there are many financial stresses and uncertainties due to COVID-19. That’s why I want to update you regarding adjustments to balances for any unused services. 
 
We need your assistance now: Please review and make updates to your mailing address in BannerWeb.  Go to my.AlfredState.edu/Registration and select the Update Personal Information icon.  If a credit results in a refund, a check will be sent to the mailing address on file.  Accurate information will ensure that your check is received as quickly as possible. 
 
Calculating cost of unused services: We are diligently working to accurately calculate the unused portions of campus housing, meals, and fees for each individual student. Credits made to a student account will first reduce any balance owed. Neither SUNY nor Alfred State financial service systems were built with a contingency plan for sending all students home. The issue is also complicated as we work to alleviate any potential adverse effects balance adjustments could have on your future financial aid packages. 
 
Eligibility for credits: Eligible enrolled students living on campus at the time of the COVID-19 crisis will receive a credit for any applicable housing and meal plan charges from March 19th through the end of the semester. Eligible enrolled students living off campus with meal plans will also receive a credit for the unused portion of their meal plans.
 
Related fees: All students will receive partial semester credits for certain additional fees for services that have been discontinued due to the COVID-19 emergency. These include:
 
•                Transportation fee
•                Athletic fee
•                Activities fee
•                Fitness Center fee 
•                Course fees not fully utilized 
 
We will continue to update you as information becomes available including the date when credits will be awarded to accounts. This is a difficult time, so if you have a critical financial need please contact student financial services at sfs@alfredstate.edu. We appreciate your patience and understanding as we work through this process.  
 
Thanks for your attention,
 
Julie A. Rose
Senior Director
Student Records and Financial Services

APRIL 3

Semester End Dates Announced

Due to the extended spring break, we made adjustments to the ASC academic calendar. 
 
For the Schools of Arts and Sciences (SAS) and Architecture, Management, and Engineering Technology (SAMET): Classes will end May 8 and any needed final exams will be scheduled May 11/12.
 
For the School of Applied Technology (SAT) in Wellsville, Alfred, and Northland: Classes will end May 15. SAT instruction includes a large number of shorter courses.   Faculty determined the need for one additional week of instruction to be able to complete all lectures for courses.
 
Remaining Academic Calendar:

April
13-17     Course Registration for Fall
24          4:00 PM Last Day to Drop a Course
May 
1            4:00 PM Last Day to Withdraw/Leave 
8            10:00 PM Classes End – All but School of Applied Tech
11-12     Final Exams/Scheduled Sessions 
15          10:00 PM Classes End – School of Applied Technology

Alfred, NY and US Census

To allow Alfred State and the local community to receive its fair share of federal funding in the future, it’s important for the usual student residential population to report Alfred, NY as their residence in the US Census. 

The census is supposed to count students at their “usual residence” and where they are supposed to be in April. This is following US Census guidelines and is important for future federal funding for school safety, mental health services, Pell grants, congressional representation, and other federal assistance to keep the Alfred community strong in the future.

Parents should not count college-age students who would normally be on campus as residents at home. ASC students should submit their own information using the Census website.

According to the US Census, “In general, students in colleges and universities temporarily closed due to the COVID-19 virus will still be counted as part of this process.  Even if they are home on census day, April 1, they should be counted according to the residence criteria which states they should be counted where they live and sleep most of the time. We are asking schools to contact their students and remind them to respond.”

www.my2020census.gov 

Thanks for your attention,

Dr. Gregory Sammons, SHRM-CP
Vice President for Student Affairs

MARCH 30

Watch Kristin's Video 3/30
Dr. Kristin Poppo Video Message 3/30

Online classes are underway now for week two! We are “Calling All Pioneers” to work together. Quite literally we are also calling and video conferencing to stay in touch.

Not only do we want to thank the students for great attendance and participation in week one, Provost Poppo also wants to acknowledge the great contributions by parents in making this whole thing work. In this video, Kristin and Dean Stevens feature one parent who is thanking our faculty and staff for going above and beyond. We are all in this together

MARCH 24

As you know, we must all take actions to prevent the continued spread of the novel coronavirus no matter where you are living. If you are a student either living on campus or away, you must consider the following for your safety and the safety of those around you:     
  
Avoid any unnecessary travel, including visits to campus offices: Many services have been significantly curtailed and buildings are closed to entry.  We recommend that students do not come to campus unless absolutely necessary and with pre-approved appointments to ensure the goals of the visit are scheduled.  
 
Limit socializing with anyone outside your home or living space: Please follow the Governor’s Executive Order: Putting New York State on PAUSE. Gathering in groups of any size can be risky and violates the goals of the order.  Additionally, maintaining six feet of space between yourself and others can help reduce potential transmission.
 
Your actions may hurt others: Social distancing is a key defense to preventing the spread of infection. By allowing guests/visitors into your living space or creating situations where there are large group gatherings (parties, etc.), you are putting yourself and others at risk of being exposed to the virus. To be blunt, any recklessness may endanger others.  
 
It is imperative that all students heed this advice. Any student or group of students found to be putting others in unnecessary danger (e.g. hosting parties) will be held accountable via the student code of conduct. Disciplinary actions for such conduct could result in suspension/dismissal from the College.  

Sincerely, 

Dr. Gregory Sammons, SHRM-CP
Vice President for Student Affairs
 

MARCH 23

Dr. Kristin Poppo Video 3-23
Dr. Kristin Poppo Video Message 3/23

Updated March 23, 2020

Today’s the big day! For the first time in Alfred State history, all classes are being delivered online as of March 23..

We want to take this time to thank students, parents, faculty, staff, and everyone for helping us to find ways to continue learning during this difficult situation. Remember that a full list of student services is on the COVID-19 FAQ webpage along with ways to make contacts under the Student Services and Student Support tabs. 

We also have a video from our Provost Dr. Kristin Poppo.

MARCH 22

Dear Commuter Students,

If you are accustomed to using internet connections on campus, we want to give you options. The buildings on campus are no longer available for open access during this healthcare emergency.

Wi-Fi Hotspots for commuters: We have identified parking areas where you may use ASCNOWIRE from your car.
1.    Parking between R/C and Getman at the intersection of Upper College and Hillcrest Drives.
2.    Near the Pioneer Stadium locker rooms.
3.    In Wellsville near Pioneer Student Union or Zero Energy Home.

It’s called Drive-By Wi-Fi where people park near a store, office, or school that offers free Wi-Fi internet connectivity. As this situation continues to unfold we will keep you aware of any additional places that are available.

Other Wi-Fi Hotspots: As advised on our COVID-FAQ webpage, many Wi-Fi Hotspots have been opened for free access during this time. There’s an app to help find them called Boingo

Home internet options: Both Spectrum and Empire Access offer 60 days free internet access to students at this time. 

If you have additional technology questions please contact helpdesk@AlfredState.edu. We look forward to you joining us online for classes on Monday!

Sincerely,

Kristin Poppo, Ph.D.

Provost

MARCH 21

In order for all students to virtually hit the ground running, we will be hosting live Online Learning Training Sessions. The Alfred State community has been working hard to prepare for online learning. This how-to session is one of the many ways we are actively supporting students in this transition.  

What students learn: We will discuss how to use Blackboard Collaborate in your classes including all of the technology tricks, how to communicate with your instructors and how to submit assignments and take quizzes and tests.  This will be an interactive session, so you will be able to ask your questions, as well.

When are the sessions:  Daily at 3:00 p.m. and 8:00 p.m. Sunday, March 22, Monday, March 23, and Tuesday, March 24.  We encourage you to attend at least one session.

Where and how to attend:  Sessions will be run in Blackboard Collaborate.  Use a laptop, desktop or phone to connect to the session.  At the start of the training click this link: https://us.bbcollab.com/guest/7c1b611233674658bb7cc2cef7e8bbfc 

For those unable to attend live training, log into my.AlfredState.edu and look for the My Learning Icon to watch a recording of one of the live sessions.

Blackboard is a critical tool for your online studies. You can access it by logging into my.AlfredState.edu or download the Blackboard App for Apple/IOS or Android.

If during the training session you are having connection issues, please call or email the Student Success Center at 607-587-4122 or studentsuccess@alfredstate.edu. We will be ready to help you!

Sincerely,

Kristin Poppo, Ph.D.

Provost

MARCH 19

We’d like to provide some additional information to you for picking up your tools from the School of Applied Technology programs in Wellsville and Alfred along with options for local storage.

Tool pick-up: Students may leave their tools on campus since we do plan to resume labs at a later date. However, If students need or want their tools, coordinate the pick-up times during the same period while residence halls are open for moving out: Between the hours of 8:30 a.m. and 4:30 p.m. through March 27. We request that you contact your advisor who will then coordinate with the academic department for your tool retrieval. For students at the Northland campus in Buffalo, you do not own tools until graduation.

Storage options: Students have several options for storage of items including a local storage company who will pack, hold, and later return all items in your room, without you even returning to the Alfred campus! There is a charge for this service. Make arrangements directly with the storage company www.AlfredStudentStorage.com or call 607-324-2825.

We continue to staff the campus support lines for any questions related to the COVID response and the logistics of the remainder of the semester. Please reach out to us if you have any questions at 607-587-4444.

Stay safe Pioneers!

Spencer Peavey

Asst. Vice President of Student Affairs

MARCH 17

Academics Move Online

All classes will begin an online delivery format on Monday, March 23, 2020, with classes meeting virtually on the scheduled days and times. The Academic Continuity by School/ Department/ Course information, clarifies which programs and courses will require additional face to face instruction to complete applied learning/laboratories.

For classes that have applied learning content (laboratory and hands-on learning) that cannot be completed online, we will be in contact as to when students will be invited to campus to complete laboratory/hands-on learning. I want to assure you that we understand how a switch to distance learning will present new challenges, and our faculty members pledge to work with each of you to ease the transition.

 
Student Internet Options: Currently, Spectrum is providing free internet to students for 60 days. Additional opportunities for wireless connections are listed on the COVID-19-FAQ under Student Support.

Library Services: The library will remain open to support students.  Please email library@alfredstate.edu or call 607-587-4313.

Student Support: For students who have not used Blackboard, there will be resources and tutorials available on the Blackboard home page. You will be receiving an email from your faculty with course specific directions as to how to continue your course in Blackboard. We are further expanding our ability to provide advising, tutoring and multiple forms of virtual support for students. 
You can also reach out for support to the following offices:

The Academic Continuity by School/ Department/ Course information will allow you to find in which department your course or program resides.  Please recognize, even if your major is in a department that is fully online, you may have individual courses that require additional face-to-face instruction.  Students enrolled in internships and practicum should bring any concerns to their internship instructor.  Students in clinical will hear directly from their faculty. 

Our goal is to support your academic success.  Please reach out to us if you need additional help.

Sincerely,

Kristin Poppo, Ph.D.

Retrieving Items from Residence Halls

The immediate conversion to online classes for ALL students will allow you to study at home and we can reduce population clusters on campus to prevent spread of COVID-19. 

Retrieving items from rooms: Starting Thursday, March 19 through Friday, March 27, you may come to campus to collect your belongings between the hours of 8:30 a.m. and 4:30 p.m. Contact information for access into buildings and other assistance will be posted on the main doors of residence halls. For arrangements outside of these times you must email reslife@alfredstate.edu. To assist moving out, student packages are delivered to your rooms.

May I live on campus? We are strongly encouraging students not to return to campus. Per the governor’s guidance, students are discouraged from returning to residence halls until further notice. Housing shall only be available upon appeal for students with special circumstances, defined as (1) international students, students with (2) unsafe living arrangements where safe arrangements cannot be made, or where the student has (3) NO technology access to complete their online studies.  

Campus activities and services curtailed: For those who appeal to be allowed to live on campus, there will be dramatically reduced services, facilities, activities, and amenities available.   All events are canceled though at least April 30. There will be one dining option limited to grab-and-go meals and neither the fitness center nor gym will be open. Those who appeal, room assignments must be changed to increase social distancing and better prepare us to quickly isolate campus spaces in the event of a person testing positive for the virus. We also stress that for this small number of students, we may restrict access and/or movement between buildings, including both time-based and location-based restrictions. As you know, we have discontinued all guests and visitors to residence halls.  For health reasons we will be closing shared kitchens and removing all microwaves.  We will also be securing the recreation and common areas (lounges) that do not allow us to observe the recommended social distancing principles.  

Following medical and governmental guidance: Please understand that while we wish to provide our students the best amenities possible under normal operating conditions, we are not able to operate under normal conditions for the coming weeks and are following state and local public health directives.  We do have confirmed cases of the novel coronavirus COVID-19 in Allegany County. The Village and local governments may also impose restrictions that require us to take further restrictive actions.  

Appeals for housing: Our advice to all students is to encourage them to stay home, eliminate unnecessary travel, and remain where you have access to family, your local healthcare provider, and your support systems.  If you believe you have special circumstances, you must file an appeal by Thursday, March 19 at 4 p.m by utilizing our online appeal form. Please know that if you arrive unexpectedly on campus with no prior approval, the college reserves the right to deny a housing assignment.  

I hope you understand and appreciate all the measures that are being taken to follow medical and governmental guidance for the primary objective of promoting health and safety during this healthcare emergency.

Sincerely,

Matthew J. Ryan

MARCH 15

We know that you are under a great deal of stress and while we cannot remove the stressors, we are
fully aware of the challenges we are facing together as a work family. Given the unprecedented impacts
of the COVID-19 pandemic, the College will be as flexible as possible to promote social distancing and
limit population density to reduce the spread of this virus.

Temporary work from home requests: We strongly encourage all employees, including those
designated as essential, especially those that are age 60 and older and those with underlying health
conditions, who feel they are able to complete their work duties from home, to submit a Temporary
Work from Home Agreement request to their supervisor. Any approved temporary request is subject
to revision, suspension or revocation based on future guidance by the College or the Governor’s Office
of Employee Relations (GOER) and/or SUNY.

Continuity of services: All requests must be based on the expectation that the College, and all its
units/offices, are open for business, and that we must provide continuity of operations. In addition, it is
a requirement that offices that provide forward-facing services will continue to have adequate staffing
to meet the needs of our community. In other words, if there is an expectation that a student, their
family, faculty, staff or other individuals would reasonably expect a College employee to greet them in
person, an appropriate College employee must be present during normal working hours.

Start with your supervisor: We understand that due to the nature of their work, not all employees have
the flexibility to work from an alternate work location. An employee should initiate a conversation with
their supervisor, if they wish to and believe they can perform their duties from an alternate work
location. A decision will be based on the following:

• The temporary alternate work location is COVID-19-related (e.g., child care due to
school/daycare closing, elder care support, additional underlying health risks of the employee or
member of their immediate household, etc.). Employees must charge appropriate accruals for
situations unrelated to the COVID-19 outbreak.
• The supervisor’s confidence that the person’s alternate work location is adequately conducive to
completion of full core duties.
• Work duties will be performed during their normal work day.
• Normal in-person operations, if applicable, will continue.
• The employee will be available for work-related discussion online or by phone.

Completed Temporary Work from Home Agreement requests should be sent to HR@alfredstate.edu.
Ultimate approval will be made at the level of the VP Team. 

Managing stress: We understand that the outbreak is stressful. Fear and anxiety can be overwhelming
and cause strong emotions. Employees can access CDC’s information on Managing Anxiety & Stress to
obtain some helpful information. Please keep in mind that everyone reacts differently and this is a time
when we should be supportive and understanding of varying perspectives. If you are feeling
overwhelmed with emotions like sadness, depression, or anxiety or feel like you want to harm yourself
or others, please know you can call one of the resources below or contact EAP.

• Alcohol Drug Abuse Hotline: 1-800-662-4357
• Child Abuse Hotline: 1-800-962-2873
• Domestic Violence Hotline: 1-800-500-1119
• LGBTQ+ Suicidal Thoughts Help Line: 1-866-488-7386
• Suicide Crisis Line: 1-800-Suicide or 273-8255
• Transgender Lifeline: 877-565-8860

Prevention of COVID-19 spread: Please contact our office immediately if you become aware that an
employee has had any known contact with someone who has had possible exposure to COVID-19. If an
employee becomes ill, sick leave must be used for hours not worked. We encourage you to continue to
wash hands often with soap and water, avoid touching eyes, nose or mouth with unwashed hands,
especially before eating, avoid contact with sick people, and if you feel sick, stay home.

Medical resources: Employees who develop fever or new or worsening respiratory symptoms including
cough or shortness of breath, should call the UR Medicine COVID-19 support line at 1-888-928-0011 or
your health care provider BEFORE visiting your provider’s office, Urgent Care, or the Emergency Room.
As always, call 911 if you are having a critical medical event.

Paid leave for mandatory or precautionary quarantine orders: As you are aware, the Governor
announced that the State University of New York will guarantee two full weeks of paid leave for all state
workers who are subject to a mandatory or precautionary order of quarantine as a result of the novel
coronavirus. Employees will not have to charge accruals during the time taken off work for quarantine.
This will apply to all state employees, regardless of civil service classification, bargaining unit, and
regardless of part time or accrual status. Please communicate with the Office of Human Resources if
you are under a mandatory or precautionary order of quarantine.

Communication resources: We strongly encourage employees to be sure they are registered for Alfred
State emergency communications via text message and email at www.getrave.com/login/alfredstate.
Employees can also access accurate, reliable and up-to-date information on COVID-19 on SUNY’s Health
Alerts page, the New York State Department of Health, and the Centers for Disease Control and
Prevention. Alfred State updates are at www.AlfredState.edu/COVID-19.

As new information emerges, we will continue to update employees on how changes may impact them.
Please do not hesitate to contact the Office of Human Resources with any concerns regarding COVID-19
or employee work assignments. Our office strives to be a partner, supporting employees during this
difficult time.

Sincerely,
Wendy Dresser-Recktenwald
Chief of Staff

MARCH 14

As President Sullivan reported to you on March 2, we activated our Incident Command System (ICS),
assigned roles within that modular system, and are actively using the pandemic section of our emergency
response plan. The ICS team activated for this incident type is a multi-disciplinary team working on the
associated concerns originating from COVID-19. In addition to the command group (operations, planning

finance, logistics sections), we have expanded into units within the sections (health, sanitation, academic
continuity, cost tracking, dining services, housing) and are coordinating responses in many areas.

We are also receiving and operationalizing guidance from the CDC, NYS Department of Health, Governor’s
Office, SUNY, and local governmental offices. The work is full-time+ and for many we engage in conference
calls with SUNY and health officials daily or more.

As you can imagine, it takes teamwork to effectively coordinate our actions and I am very grateful to all
those who are devoting their skills. I expected no less from all of our faculty and staff to step up to the plate
and confront this ongoing challenge. Thank you!

Changes in department operations: Any public/student-facing decisions related to a change in how you
operate or deliver services must be approved by your divisional vice president. Your VP will also then
coordinate with the sections or units such as health, sanitation, communication, technology, HR, etc. due to
the impacts those changes may have. This is needed so that we continue to provide a consistent level of
service across the campus. We appreciate every department self-evaluating how it is best to proceed or
adapt operations during this situation and to discuss ways that we can improve – but, the final approval and
implementation of those changes that are visible to our community need to be approved.

Communication related to COVID-19: Until further notice, messages related to COVID-19 must be approved
by Russ Nunley (assigned Public Information Officer) and his staff in the Office of Marketing Communication.
ASC wants to speak with a unified voice on information related to COVID-19. Staying consistent in our
messaging is even more important as people may be understandably stressed by the situation. This
expectation also follows active directives regarding campus communications from SUNY, the Governor’s
Office, etc. Any calls from the media should also be forwarded to Marketing Communications for a college
response.

Signs promoting good hygiene: 8.5” x 11” ASC Stay Healthy Sign and 11” x 17” ASC Stay Healthy Sign Feel free to
print and utilize these signs in your areas. Facilities Services is also adding these near hand sanitization stations and in
bathrooms. Next week, the sign-on screen on college computers will include another reminder and digital signage
on campus includes frequent reminders to promote staying healthy.

Frequently asked questions: Attached is the current version of the Frequently Asked Questions (FAQ) being
used by volunteers in our call center at 607-587-4444. I will share the FAQ document periodically as it is
updated and we will keep our website current.

We understand that these are challenging times, and that this situation is a marathon and not a sprint. Now
as much as ever, we need to support one another so we can emerge stronger than when we entered this
situation. We value your resilience, yet also recognize the need to provide support. We will be providing
information about ways we plan to provide you additional support in the coming days.

Updates will always be available online at www.AlfredState.edu/COVID-19.

Sincerely,
Dr. Gregory Sammons, SHRM-CP
Vice President for Student Affairs

MARCH 13

As we prepare for the remainder of the semester, I want to encourage you to be good stewards of your
health and well-being. Take care of yourself and think about your community members too.

Please take a few minutes to complete a short five-question Student Survey or Fac/Staff Survey that will
help us better serve the campus. We greatly appreciate your participation.

Some things to consider when preparing your return to campus or for living at home:

Avoid spreading germs
- Good hygiene is a great defense including frequent handwashing.
- Avoid touching your face and cough or sneeze into a tissue or your elbow.
- Bring cleaning supplies to wipe down your computer and living space daily.
- If you feel sick, let your professors and/or employer know that you’ll stay home.

Monitor your health
- Use a thermometer. If you have any concern, start your day by taking your temp.
- If running a temperature with a cough or shortness of breath on campus call us 607-587-4210.
- Do not walk into Parish Hall before calling if you believe that you may be ill.
- If there’s an emergency, always call 911.

ASC updates online at www.AlfredState.edu/COVID-19.

Sincerely,

Dr. Hollie Hall
Senior Director

 

Alfred State Athletics announced today that all spring sports seasons have been canceled effective March 16, 2020.

Yesterday, the NCAA canceled all remaining championships for the winter and spring sports. Conferences have subsequently canceled the remaining spring seasons and postseason contests in response to the COVID-19-related NCAA decision.

The decisions being made are extremely difficult, but necessary for the safety and well-being of everyone including our student athletes. At Alfred State, we particularly hurt for our spring seniors whose final seasons are cut short.

The NCAA has approved a blanket waiver for spring sports to regain a year of athletic eligibility back in order to provide them with the experience they deserve. ASC updates online at www.AlfredState.edu/COVID-19.

Sincerely,

Jason Doviak

Director of Athletics

MARCH 12

The Office of Human Resources wanted to reach out to you regarding concerns about the novel coronavirus
COVID-19. Alfred State College is committed to community safety and the continuation of essential
operations in any type of emergency.

We are hoping to provide you the most updated guidance we have received. Currently all faculty and staff
are expected to report to work as scheduled. If you have health concerns those should be provided to the
Office of Human Resources.

At this time, we would strongly encourage all employees to reconsider international travel, especially to
countries listed on the CDC’s travel advisory list. If you do plan to travel to one of the impacted countries or
have recently traveled to one of these countries, please contact the Office of Human Resources. Please visit:
Risk Assessment by Country if you have questions or concerns as the information is constantly changing.

Should an employee have any known contact with someone who has had possible exposure to COVID-19,
please contact the Office of Human Resources immediately. If an employee becomes ill, sick leave must be
used for hours not worked. To prevent the spread of any illness we encourage all employees wash hands
often with soap and water, avoid touching eyes, nose or mouth with unwashed hands, especially before
eating, avoid contact with sick people, and if you feel sick, stay home.

The Governor announced that the State University of New York will guarantee two full weeks of paid leave
for all state workers who are subject to a Department of Health mandatory or precautionary order of
quarantine as a result of the novel coronavirus. Employees will not have to charge accruals during the time
taken off work for this quarantine. This will apply to all state employees, regardless of civil service
classification, bargaining unit, and regardless of part time or accrual status. Please communicate with the
Office of Human Resources if you are under a mandatory or precautionary order of quarantine.

We strongly encourage employees to be sure they are registered for approved Alfred State emergency
communications via text message and email at www.getrave.com/login/alfredstate. Employees can also
access accurate, reliable and up-to-date information on COVID-19 on SUNY’s Health Alert page, the New
York State Department of Health, and the Centers for Disease Control and Prevention.

We have heard many rumors and individuals have received false information. We are working with facts
from the CDC, and other State and Federal agencies. All of our decisions are properly vetted through the
Emergency Response Team for COVID 19. If you have concerns please contact us for the latest information. 

We have enacted our Emergency Response Team for COVID 19 and we are in constant communications with
the Allegany County Department of Health, the New York State Department of Health and SUNY. The
recommended strategies we are employing at Alfred State College now are:

Actively encourage sick employees to stay home
• Employees who have symptoms of acute respiratory illness are recommended to stay home
and not come to work until they are free of fever (100.4° F [37.8° C] or greater using an oral
thermometer), signs of a fever, and any other symptoms for at least 24 hours, without the use
of fever-reducing or other symptom-altering medicines (e.g. cough suppressants). Employees
should notify their supervisor and stay home if they are sick.

Separate sick employees
• Employees who appear to have acute respiratory illness symptoms (i.e. cough, shortness of
breath) upon arrival to work or become sick during the day should be separated from other
employees and sent home immediately.
• Read up on information that can prevent illness. Prevention & Treatment

Please remain calm
• The College will be working with the Emergency Response Team and will provide you updates
as frequently as we can. Our decisions will be based on the facts that we have at the time and
CDC guidance.

Because everyone’s situation is unique; we encourage you to contact the Office of Human Resources with
any questions or concerns that arise. We are here to help you.

Sincerely,
Wendy Dresser-Recktenwald
Chief of Staff