SUNY Policy - Campus Waiver Procedures
SUNY - Board Of Trustees Policy: Every student in full-time attendance at a state-operated unit of the university, other than married students or students residing with a parent or parents, shall be required to live in a dormitory maintained and operated by such a unit or to have the permission under such provisions as may be made therefore by the Chief Administrative Officer of such unit to live off campus.
Local Campus Policies
Any full-time student who wishes to live off campus must request a waiver of the Board of Trustees' Policy. This housing waiver form is available online and can also be obtained from the Office of Residential Life. All waiver requests will be considered in accordance with the SUNY policy and the Board of Trustees' intent to maximize the educational process. Certain conditions, if met, assure an individual of permission to live off campus. These specific exceptions are as follows:
- Married students;
- students providing direct care for a legal dependent;
- students 23 years of age or older;
- students already possessing a baccalaureate degree (reviewed for verification);
- or a student residing with a parent, grandparent, or court-appointed legal guardian at that person's permanent home address who is commuting fewer than 60 miles one way (notarized statement and supplemental statement required).
Honorably Discharged Veterans of the US Armed Forces: DD-214 must be provided as documentation.
Academic Eligibility: Fourth-year students in baccalaureate programs are eligible for off-campus status subject to the following minimum requirements: good academic standing, with a minimum cumulative grade point average of 3.00 and no current disciplinary status through the time of off-campus occupancy. Or, fifth-year students in a five year program, in good academic standing with at least 120 credits.
Greek Organization Eligibility: Information relative to organization eligibility is available from Residential Services and Student Engagement. Individual members of eligible Greek organizations may apply for a housing waiver if all criteria are met:
- Individual members must possess a 2.50 cumulative grade point average and a 2.50 semester grade point average (prior semester) at the time a housing waiver is requested.
- Individual members may not be on any disciplinary sanction and must have completed any special conditions as a result of a past sanction (i.e. alcohol assessment, Signals, community restitution projects, etc.) at the time a housing waiver is requested.
- The organization in which they are a member maintains continuing authorization for off-campus communal residency.
All other reasons will be reviewed according to the Reasons for Waiver stated on the form, and will be considered according to uniformity and intent of the Board of Trustees' policy. Submission of false or intentionally misleading statements may result in waiver revocation, campus disciplinary sanctions, and other penalties. All waivers are granted for the academic year or the remaining portion thereof. Each student must resubmit a waiver application each year (s)he is in attendance.
II. Determination Of Full-Time Student Status
- A full-time student is an individual enrolled for 12 or more credit hours (including credit hours added after registration day).
- Students initially registered in a part-time status who add sufficient courses to attain full-time status are subject to campus housing policies unless a waiver is approved.
III. Waiver Procedure
- Waiver processing will begin April 1 or as soon as predictable thereafter for fall semester consideration. Waiver processing will begin Nov. 1 or as soon as predictable thereafter for spring semester consideration.
- The License for Residence is a full academic year agreement and takes precedence over any waiver application. Interim requests are processed according to current campus policy.
- At the time a housing waiver application is approved, any pre-existing housing assignment is released.
- Initial Request: Any individual who wishes to live off campus must submit his/her request in writing to the Office of Residential Services. The request should note the basis for requesting a waiver. If the reason is not one of the three general exceptions a detailed explanation of the reason(s) must be included.
- Decisions based upon health or psychological grounds will include consultation with and recommendation of campus personnel in the appropriate professional areas. Permission for disclosure authority is implied by the submission of this application.
- Review: The Coordinator of College Housing or his/her designee will review all requests and with the intent of the Policy of the Board of Trustees and the stated purpose of the College Policy render a decision. This decision will be given within five (5) business days, when possible. Missing documentation will delay processing.
- Appeal: A denied waiver may be appealed to the Sr. Director of Residential Services. The appeal must be in writing and address the reason(s) given for the denial of the initial request. The appeal must be sent within five (5) business days of receipt of the initial decision.
- Appeal Decision: All appeals will be reviewed in accordance with the intent of the Policy of the Board of Trustees and the stated purpose of the College Policy. A written decision will be given within five (5) business days, when possible. There is no appeal of the Sr. Director of Residential Services' decision.