Sanctions and Special Conditions

A. Range of Sanctions and Special Conditions for Students Accused of Violating College Regulations

An important objective of the college Judicial System is that of education of all participants through the judicial process. Sanctions and special conditions such as suspension, probation, and community restitution are not regarded as punishments or controls but rather as educational devices to assist the student in attaining the maturity required to live in society. Suspension may be one way of telling the student that he/she is not yet ready for the living environment and/or education the College offers. The awareness itself may be a significant step in educating the student in question.

These conditions will vary with each case and may result in restriction from participating in intercollegiate athletics, co-curricular and residential life activities, or involve requirements not academically restrictive in nature and which are intended to be educational in nature. A student may be required to participate in a mentoring and/or counseling relationship as designated by the appropriate hearing body.

The imposition of sanctions and special conditions is based upon the severity of the behavior exhibited by the student and subsequent review of any past disciplinary actions and their outcomes with the student. Repeated offenses are clearly looked upon less favorably by hearing bodies and can lead to more severe sanctions including suspension or expulsion from the College. It is incumbent upon students to learn how to make decisions that will increase their compliance with the College’s community standards and reduce the likelihood of a repeat offense.

Repeat Offenses: Students who are found responsible for a code violation and receive a sanction must make every effort to insure they do not have a repeat offense. It is the College policy that a student currently on a sanction cannot receive a lesser sanction for a second offense and that the minimum for a second offense is an extension of the current sanction. This extension can only be extended to the student once while on a sanction. If the student has a third offense while on an extended sanction, the next highest sanction is the minimum sanction that can be imposed by the hearing officer/panel.

B. Types of Sanctions

All disciplinary status levels listed below are subject to special conditions (specific restrictions and/or extra requirements) as deemed appropriate by the hearing body.

  1. Disciplinary Warning: A Disciplinary Warning is an official notification to the student that his or her behavior has been unacceptable. Any additional misconduct may result in further disciplinary action. Disciplinary Warning is for a specific period of time not to exceed one calendar year during which further violations of College regulations will result in more serious sanctions.
  2. Disciplinary Probation: Probation indicates to a student that his or her behavior has resulted in a sanction close to disciplinary suspension. It is imposed for a definitive period of time. Disciplinary Probation may be imposed up to a maximum period of 18 months per each offense. Any further misconduct on the student’s part when on probation may result in his or her suspension from the College.
  3. Disciplinary Suspension: Suspension prohibits the student from attending Alfred State and from being present without permission from the vice president of student affairs (or designee) on College property for the duration of the sanction, which shall not exceed the current semester and up to one full academic year following its effective date. Any person in violation of this provision will be subject to arrest, possible fine, and/or incarceration for criminal trespass (sections 140.10 and 140.15 of the NYS Penal Law). If required by the sanction, students who have been suspended must petition for re-enrollment through the vice president for student affairs or designee. Additional conditions for readmission may be specified. Suspension will be noted on the student’s permanent educational record.

A decision of suspension terminates the person’s status as an enrolled student and prohibits the student from attending classes. Persons who reside on campus shall remove their belongings from their place of residence within 24 hours of notice that the penalty of suspension has been rendered. Reinstatement of conditions for reinstatement, if any, shall depend upon an evaluation by the vice president for student affairs or designee following application for reinstatement by the student. Students who are suspended from the College will not receive any credit for the classes enrolled in at the time of the infraction and residential students are also responsible for full payment of all fees (room, board, college fees) and will not be eligible for any reimbursement.

  1. Disciplinary Expulsion: Expulsion prohibits the student from attending Alfred State and from being present without permission from the vice president of student affairs (or designee) on the property. Any person violating this provision will be subject to arrest, possible fine, and/or incarceration for trespassing. Expulsion will be noted on the student’s permanent education record.

A decision of expulsion terminates the person’s status as an enrolled student with no opportunity for reinstatement. An expelled student may not enter onto any part of the campus without specific authorization from the vice president for student affairs. Persons who reside on campus shall remove their belongings from their place of residence within 24 hours of notice that the penalty of expulsion has been rendered. Students who are expelled from the College will not receive any credit for the classes enrolled in at the time of the infraction and residential students are also responsible for full payment of all fees (room, board, college fees) and will not be eligible for any reimbursement.

Please note: A record of disciplinary sanctions may impact a student’s ability to be a resident assistant, student government officer, orientation leader, judicial board member, etc. or participate in International Study Programs. Such a record must be reported on most laws school applications, state bar examiner reports, medical school applications, some graduate school forms, some college transfer forms, and in some instances, job applications particularly for federal or state positions.

C. Special Conditions

Special conditions are the method in which a hearing officer or hearing panel is able to individualize a student’s disciplinary outcome. Special conditions are imposed if it is believed they can help in the growth and development of a student, protect the student or the community, or help to make the community whole.

It is the student’s responsibility to provide the hearing officer with documentation that he/she has compiled with the special condition. Examples include copies of an apology letter, a note signed by the supervisor that a community service project has been completed, and a written release from a counselor that an alcohol assessment has been completed.

  1. Administrative Relocation: Requirement to relocate to another room within the residence hall system on a space-available basis.
  2. Community Restitution: The philosophy of community restitution is based on the premise that if you are found in violation of community standards, you have taken something away from the Alfred State community. Therefore, it is the College’s expectation that students assume responsibility for their behavior and restore something back to the on- or off-campus community. Community restitution may take the form of a service project or financial responsibility which provides the student with the opportunity to reflect upon his/her decision making, the consequences involved with those decisions, as well as the ability to contribute to the community in a positive way. Many of these activities are coordinated through the Office of Judicial Affairs.
  3. Counseling Assessment: A student may be required to complete a comprehensive substance abuse assessment and/or treatment program and/or a psychological/psychiatric assessment.
  4. Educational Project: Completion of a project specifically designed to help the student understand why the Community Standards violation was inappropriate. This may take the form of mandatory participation in an alcohol education program.
  5. Housing Prohibition: Permanent separation of the student from the residence halls. A person denied campus residency is prohibited from entering any residence hall. Any person violating this provision can be subject to arrest, possible fine, and/or incarceration for trespassing.
  6. Loss of Privileges: Denial of specified privileges for a defined period of time (e.g., guests, computer, housing selection, residence hall visitation, operating a motor vehicle on campus, possessing/using sound amplifying equipment in residence, serving as an officer of any recognized student organization (which include varsity sports, intramurals, musical groups, theatrical groups), dining services, representing the College, co-curricular activities, work study, participating in graduation ceremonies, etc.).
  7. No Contact: A no contact is a condition imposed in instances where it is determined that a student poses a potential threat to another. This condition, specific to a person and/or location, would prohibit the subject of the condition from having any further direct or indirect contact, including e-mail, mail, telephone, etc., with the offended individual. In addition, such a condition prohibits contact by third-parties on their behalf. A no contact condition may be imposed summarily (i.e., prior to a hearing or as a result of a hearing). Violation of a no contact condition could result in more serious disciplinary action.
  8. Parental/Guardian/Administrative Notification: The proper college authorities shall be notified of any sanction. In addition, when students are found responsible for the use, possession, and/or distribution of alcohol and/or illegal substances, the College reserves the right to notify students’ parents/guardians.
  9. Restitution: Compensation for loss, damage, or injury. This may take the form of monetary (financial restitution) and/or material replacement.
  10. Residency Probation: Official reprimand/notice to the student that his/her housing status is in jeopardy for a defined period of time. Future violations of Community Standards may subject the student to Revocation of Housing Contract or Housing Prohibition.
  11. Revocation of Housing Contract: Revocation of housing contract is for a defined period of time, after which the student is eligible to return. A person denied campus residency is prohibited from entering any residence hall. Any person violating this provision will be subject to arrest, possible fine, and/or incarceration for trespassing. Additional conditions for readmission may be specified.
  12. Delayed Suspension: A special condition for a student on disciplinary probation that informs the student that another violation of the student code of conduct regardless of the severity of the violation will result in a minimum sanction of Suspension.

Other special conditions may be imposed in addition to those listed above if the hearing officer believes they may aid in the growth or development of the student, protect the student or the community, or help to make the community or individual members whole.

D. Permanent Notation on the Transcript

For lesser violations of the Student Code of Conduct where the student has been suspended, the College will temporarily note the sanction of “suspension” on the academic transcript for the duration of time that the student is suspended from classes. This disciplinary notation will be removed when the student returns to classes. If the student does not wish to return to the College but would like the notation removed from his/her transcript, he/she may make a request in writing to the vice president of student affairs to have the notation removed. If the request is approved, the notation will not be removed until after the sanction of suspension has expired.

For serious violations of the student code of conduct, especially hazing and conduct which is considered by the College as an act of violence (physical assault, sexual assault, drug sale, bias-related crimes), or leads to death or serious injury of another person, the sanction shall be permanently noted on the student transcript.

The College will permanently note “expulsion” on the transcript for a student expelled from the College. There is no opportunity to remove the notation of expulsion. These notations on a transcript for student misconduct are imposed by the vice president for student affairs and are subsequently placed on the student’s record in the Registrar’s Office through notification by the Office of Judicial Affairs.

E. Ineligibility for Refunds

Whenever students are suspended or expelled from the College, they also are not eligible for any refund of tuition or fees (including but not limited to room, board, student activity fee, lab fees) for the semester he/she was enrolled.