Frequently Asked Questions about Registrar’s Office

Am I allowed to audit a course at Alfred State College, i.e., take a course without receiving credit or a grade?: You may audit a course with permission from the instructor of the course. If you are a current student or over age 60, you will not be charged any tuition. If you are not enrolled as a student at ASC, you will have to pay a non-refundable fee at the time of registration. Auditors will not receive college credit for audited courses and cannot use these courses toward financial aid eligibility. Further information is available <-- LINK NEEDED -->
Does Alfred State College allow cross registration at any other colleges?: Yes, full-time, matriculated students can cross register for courses at certain participating colleges for courses not available at Alfred State College. Cross registration is only allowed for the fall and spring semesters. Tuition is not assessed but students must pay any fees required by the visited school.
How do I change my major?: In order for an applicant to change his or her major, he/she should contact the Admissions Office in writing to request a curriculum change. The application will then be reviewed, and the student will be notified of the decision. Continuing students who wish to change their majors must see their advisers and complete paperwork with the academic department chairs. Per academic regulations, such changes must be processed by the end of the fourth week of classes for the current semester. Changes after the fourth week will be effective for the subsequent semester depending on the student's academic standing.
How do I find out who my student adviser is once I have been accepted?: Approximately one month before classes start, a letter will be sent to you indicating who your adviser is and where his/her office is located.
How do I get my AP/CLEP credits evaluated at Alfred State College?: You must contact AP/CLEP and request an official transcript be sent to the Registrar's Office, Alfred State College, Alfred, NY 14802. Once we receive your official transcript, the Transfer Office will notify you via e-mail of the credits which were transferred.
How do I notify Alfred State College if I have a change in my address and/or phone number?: Students can access and update their own personal information by selecting the Personal Information Menu after logging in to the secure area of BannerWeb for Students. Changes can also be submitted to the Registrar's Office by printing and completing the Student Data Change Form.
How do I notify the college that I am eligible for the GI Montgomery bill?: Students who are eligible for the GI Montgomery Bill should contact the certifying official in the Registrar's Office. Students will have to submit an application for benefits, and where applicable, provide a copy of their discharge papers (DD-214). Contact your local VA Representative for information on any other benefits you may be eligible for.
How do I obtain a copy of my Alfred State College transcript?: You may obtain a copy of your transcript by submitting a written request to the Registrar's Office. This may be done in a short letter including your name, mailing address, and phone number, social security number, written signature, and the complete address where the transcript should be sent. Or, If you were enrolled in 1974 or later, you may request your transcript using your BannerWeb account. When in BannerWeb, click on Continue, then click on Enter Secure Area. Log into your account, select Student Services and Financial Aid, then select Student Records, and then select Request Printed/Official Transcript. Use the look up feature to select the institution you wish to send your transcript to OR tab to Issued to, type the recipient name, then click on continue to enter the recipient address. Be sure to select submit when you are finished and you may view the status of your transcript requests as well.

There is no charge per transcript. However, current students will be charged a $5 fee per semester which will entitle them to an unlimited number of copies of their transcripts. This fee will be included on their bills.

Transcripts will not be released if you owe any money to the college. This includes parking tickets, telephone bills, outstanding bills, damages to residence halls, etc.
How do I track the progress that I am making towards fulfilling my degree requirements?: Degree evaluations can be viewed online through the secure area of BannerWeb for students. Click on Student Services/Financial Aid, then on Student Records and then Degree Evaluation. Any questions concerning your academic progress should be directed to your adviser or department chairperson.
I have AP/CLEP credits. Will these be accepted at Alfred State College?: Yes, we do accept most AP/CLEP credits. Use the links below for a list of acceptable courses with required grades.

Advanced Placement Program (AP)

College-Level Examination Program (CLEP)
I lost my diploma, how do I have it replaced?: You must send a signed letter requesting a replacement diploma and include a fee of $25.00 made payable to SUNY Alfred College. Please allow 4-6 weeks for receipt of the diploma as we have to special order these.
If I have attended another college, can I transfer my credits to Alfred State?: In many cases, students are able to transfer credits. You are expected to provide an official transcript from any prior college attendance. This transcript will be evaluated by personnel from the Registrar's Transfer Services Office and academic department chairs as appropriate. Information will be provided as to what credits transfer. You can also look at our online transfer manual.
Is a physical examination required?: A physical examination is required for a student to participate in final registration. If the student has not submitted the health form (which will be sent in the acceptance folder) he/she will not be allowed to register. Strongly recommend that the student get his/her physical examination. If the student loses the health form, have him/her contact the Admissions Office at (607) 587‑4215 or 1-800-4-ALFRED.
Once I have been accepted, how will I know what classes are offered, and how will I register for classes?: All new and transfer students for fall semester will register for their classes during summer orientation. Students accepted for the spring semester will be registered by the Registrar's Office staff. Re-admit students will receive information in their acceptance packets on how to register for classes.
Once I have enough credits to graduate, do I have to notify the college or do they automatically issue a diploma?: Students who are ready to graduate must apply online using Banner Web for Students to show their intent to graduate.
What do I do if I feel that I am familiar with the course material for a particular class and do not wish to take it?: This is called challenging a course and you must be a matriculated student in order to do so. If you have already earned a grade in the particular course or are currently registered in the course, you cannot challenge it. You can see if a course can be challenged by contacting the department chair of that particular academic area. If they agree to process the challenge, you must take and pass an exam. Various fees will apply.
What if I decide that I want to switch to a different major during my studies and does it cost anything to do this?: If you wish to switch to a different major during your course of study and prior to applying for graduation, you can do so by processing a curriculum change form with both your current department chair and your anticipated department chair. There is no fee for this; however, check with the Financial Aid Office for possible ramifications on your aid. Also, per academic regulations, such changes must be processed by the end of the fourth week of classes for the current semester. Changes after the fourth week will be effective for the subsequent semester depending on the student's academic standing.
What if I enroll in a class and later realize that I don’t like the class or am doing poorly in the class?: You will be able to drop a class during a semester per academic regulations and by dates on the academic calendar. Depending when the class is dropped, a fee may be charged and your financial aid may be affected. Contact the Financial Aid Office for further information.
What if I have to interrupt my studies in the middle of a semester?: Students may withdraw or take a leave of absence before the end of an academic term as long as they do so according to academic regulations and by the dates on the academic calendar. Contact your department representative to initiate this process. After 30 instructional days, grades of G (withdrew passing) or H (withdrew failing) will be issued for the semester. Should you have questions on how this will affect your aid, contact the Financial Aid Office or for questions regarding your bill, liability/refund, contact Student Accounts.
What is the average required for the Dean's List?: The Grade Point Average (GPA) required for both Alfred and Wellsville campuses is 3.5.

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Frequently Asked Questions about Registrar’s Office