Plan an Event

Our event coordinators will work with you to schedule your event and select the right facilities for your event.

Facilities

Lake Lodge

The Lake Lodge is a recreation facility owned by ACES. Originally owned and constructed by the Faculty Student Association, the facility can be used for social events, meetings, recreation, and is open year-round.

The Lodge is located just three miles from campus and is available to the public. A fireplace, an enclosed porch, a bar, audio and video connections, and a full catering kitchen are some of the amenities. The Lodge can host up to 200 guests for events. Small groups are also welcome.

Allegany Room

This room can accommodate up to 90 people and is located inside Central Dining Hall. Any size group works well in this room starting with 12 people up to 90. We generally use round table seating; eight people each table.

Campus-wide Events

Large groups with residential requirements can have access to campus facilities residence halls and on-campus townhouses, fitness and athletic facilities, classrooms, and meeting space. Groups from 5-3,000 attendees will find Alfred State to be a haven for learning in the beautiful hills of Allegany County.

Policies and Procedures

Reservations for your function must be completed through your event coordinator. To be assured of obtaining the area of your choice, we suggest that you call as soon as you know the date and time of your function.

Once your area has been reserved, please contact your event coordinator to begin the detailed planning process. We request three (3) weeks notice for dinners, luncheons, and small banquets. Large banquets and receptions require at least 30 days notice. Coffee breaks will be accepted three (3) business days in advance.

In order to be properly prepared to host your function, it is essential that we be informed of your estimated attendance count ten (10) days prior to your event, and guaranteed attendance at least five (5) business days prior to the function. Once this number is received, reductions cannot be made in the number. We will prepare and order for an additional 5%. However, the number guaranteed will be charged in full even if fewer guests attend. In the event that no guarantee is given, the expected number as listed on the Banquet Event Order will be used.

We may accept events booked inside of the five (5) day window. However, we will not be able to guarantee products because of delivery schedules. A late fee may be assessed in order to cover additional costs.

All prices are subject to New York State Tax where applicable. If you are tax-exempt, please submit a copy of your tax-exempt certificate prior to your event.

A minimum of $50 will be charged to groups canceling on less than fifteen (15) days notice. Any additional cost incurred as a result of such cancellation will also be billed to the group.