Academic Regulations

DISCLAIMER: Printed versions of these regulations are for general reference purposes. The only official copy of the Academic Regulations is to be found on the Alfred State website at www.alfredstate.edu/academic-regulations.

100

Jurisdiction, Changes, and Distribution of Academic Regulations

101

Jurisdiction

 

The regulations contained herein have been adopted by the Faculty Senate and approved by the college president and will apply to all College students, faculty, and administration, except where variation of these regulations has been adopted herein for the Applied Technology campus.

102

Responsibility

 

Each individual student has ultimate responsibility for understanding and adhering to each of these regulations and for meeting the requirements for graduation as stated herein.

103

Changes

 

Changes in these regulations must originate as recommendations by the Committee for Academic Affairs. Before becoming an official part of the "Academic Regulations" proposed changes must be adopted by the Faculty Senate and approved by the president of the college. Approved changes will go into effect immediately unless otherwise stated.

104

Official Copy and Distribution

 

The vice president for academic affairs will maintain the official copy of the "Academic Regulations." Upon approval by the college president, official changes will be transmitted to the vice president for academic affairs by the college president. At the beginning of each academic year the vice president for academic affairs will distribute a copy of the official "Academic Regulations" in electronic form. Any changes effective during the academic year will be published by the vice president for academic affairs upon notice from the college president.

105

Interpretation

 

In any case where a question arises regarding the interpretation of these regulations, the vice president for academic affairs or his appointed representative will have the final authority in resolving such matters.

106

Waiver

 

Requests for a waiver of any particular provision of these regulations will be made in writing to the Committee for Academic Affairs. Requests that are received by the chair of the committee following the last scheduled committee meeting of the semester will be considered during the following semester. The Committee for Academic Affairs has the authority to grant such a waiver only if it deems that unusual or extenuating circumstances warrant such action. The vice president of academic affairs (or appointee), in consultation with the appropriate department chair, will make decisions on waivers that need immediate attention when school is not in session. NOTE: high school students enrolled in credit- bearing courses should submit written appeals directly to the vice president for academic affairs for decision.

200

Graduation Requirements

200

Requirements for Certificate

200.1

To be eligible to receive a certificate in an approved program, a student shall satisfactorily complete the requirements for the certificate program with a cumulative index of 2.00 and shall have an academic status of good standing.

200.2

A student shall satisfy the requirements of the program in which he/she is matriculated and be recommended by his/her department faculty to the department chair, vice president for academic affairs, and the college president for action by the College Council.

200.2a

To graduate, a student shall satisfy the requirements of the program in which he/she is matriculated and must apply, or the student can be recommended by his/her academic department.

200.2b

Students matriculated in an associate program that also satisfy requirements of the corresponding certificate program must apply, or the student can be recommended by his/her academic department.

200.3

To receive an approved certificate, at least 50 percent of the credit hours (not including challenge credit) must be completed at this college.

200.4

To be eligible to receive an approved certificate, a student must complete and submit to the registrar a Degree Application Form by the date established by the registrar, or the student can be recommended by his/her academic department.

200.5

A certificate will only be granted within a seven (7)-year period after the student has left the College.

201

Requirements for AAS, AS, AA, and AOS Degrees

201.1

To be eligible to receive the degree of associate in applied science, a student shall satisfactorily complete a minimum of 61 credit hours of which a minimum of one credit hour must have an HPED prefix with a cumulative index of 2.0, shall have passed COMP 1503, and shall have an academic status of good standing. For students entering prior to the fall semester 2002, at least 20 credit hours shall be in the fields of liberal arts and sciences, and shall include social science (6 hours), natural sciences and/or mathematics (6 hours), humanities (6 hours - including COMP 1503), and electives in the aforesaid fields (2 hours). For students entering in the fall semester of 2002 and thereafter, at least 20 credit hours shall be in the fields of liberal arts and sciences, the student shall have achieved competency in at least five of the following 10 knowledge areas (as prescribed by the student's academic department): mathematics, natural sciences, social sciences, humanities, western civilization, American history, other world civilizations, arts, foreign language, and basic communication (which must include COMP 1503 or transfer equivalent). For students entering in the fall semester 2003 and thereafter, students who enroll in program 530 (nursing) at least 20 credit hours shall be in the fields of liberal arts and sciences, the student shall have achieved competency in at least 3.5 of the following 10 knowledge areas (as prescribed by the student's academic department): mathematics, natural sciences, social sciences, humanities, western civilization, American history, other world civilizations, arts, foreign language, and basic communication (which must include COMP 1503 or transfer equivalent). In addition, all students receiving an AAS degree shall achieve competency in the following two skill areas: critical thinking and information literacy. The method by which this competency shall be achieved will be prescribed by the student's department.

201.2

To be eligible to receive the degree of associate in science, a student shall satisfactorily complete a minimum of 61 credit hours of which a minimum of one credit hour must have an HPED prefix with a cumulative index of 2.0, shall have passed COMP 1503, and shall have an academic status of good standing. For students entering prior to the fall semester of 2000, at least 30 credit hours shall be in the fields of liberal arts and sciences and shall include COMP 1503, humanities, natural sciences and mathematics, and the social sciences. The exact balance within the 30 credit hours will be prescribed by the department. There should be reasonable distribution of work in these three categories as well as appropriate depth in one. For students entering in the fall semester of 2000 and thereafter, at least 30 credit hours shall be in the fields of liberal arts and sciences and shall have achieved competency in at least seven of the following 10 knowledge areas (as prescribed by the student's academic department): mathematics, natural sciences, social sciences, humanities, western civilization, American history, other world civilizations, arts, foreign language, and basic communication (which must include COMP 1503 or transfer equivalent). In addition, students shall achieve competency in the following two skill areas: critical thinking and information literacy. The method by which this competency shall be achieved will be prescribed by the department.

201.3

To be eligible to receive the degree of associate in arts, a student shall satisfactorily complete a minimum of 61 credit hours of which a minimum of one credit hour must have an HPED prefix with a cumulative index of 2.0, shall have passed COMP 1503, and shall have an academic status of good standing. For students entering prior to the fall semester of 2000, at least 48 credit hours shall be in the fields of liberal arts and sciences and shall include COMP 1503, humanities, natural sciences and mathematics, and the social sciences. The exact balance within the 48 credit hours will be prescribed by the department. There should be reasonable distribution of work in these three categories as well as appropriate depth in one. For students entering in the fall semester of 2000 and thereafter, at least 48 credit hours shall be in the fields of liberal arts and sciences and shall have achieved competency in at least seven of the following 10 knowledge areas (as prescribed by the student's academic department): mathematics, natural sciences, social sciences, humanities, western civilization, American history, other world civilizations, arts, foreign language, and basic communication (which must include COMP 1503 or transfer equivalent). In addition, students shall achieve competency in the following two skill areas: critical thinking and information literacy. The method by which this competency shall be achieved will be prescribed by the department.

201.4

To be eligible to receive the degree of associate in occupational studies, a student shall satisfactorily complete a minimum of 60 credit hours with a cumulative index of 2.0 and shall have an academic status of good standing.

201.5

A waiver of the one HPED credit hour requirement may be granted by the chair of the Health and Physical Education Department. In such cases, the student must complete a minimum of 60 credit hours for graduation.

201.6

A student shall satisfy the requirements of the program in which he/she is matriculated and be recommended by his/her department faculty to the department chair, vice president for academic affairs, and the college president for action by the College Council.

201.6a

To graduate, a student shall satisfy the requirements of the program in which he/she is matriculated and must apply, or the student can be recommended by his/her academic department.

201.6b

Students matriculated in a bachelor program that also satisfy the requirements of the corresponding associate program must apply, or the student can be recommended by his/her academic department.

201.7

To receive a degree, at least 30 lower-division credit hours (not including challenge credit) must be completed at this college.

201.8

To be eligible to receive a degree, a student must complete and submit to the registrar a Degree Application Form by the date established by the registrar, or the student can be recommended by his/her academic department..

201.9

A degree will only be granted within a seven (7)-year period after the student has left the college.

202

Requirements for BS, BTech and BBA Degrees

202.1

To be eligible to receive the degree of bachelor of science, a student shall satisfactorily complete a minimum of 121 credit hours of which a minimum of one credit hour must have an HPED prefix. The student shall have a cumulative index of at least 2.0, shall have passed COMP 1503, and have an academic status of good standing. Of the 121 credit hours, 60 college-level credit hours must be in the liberal arts and sciences with at least 30 credit hours from general-education-approved courses. Effective for students matriculating spring 2011 and after, the general education core must contain basic communication (written and oral) and mathematics plus additional courses from at least five of the following eight other general education knowledge areas: natural sciences, social sciences, humanities, western civilization, American history, other world civilizations, the arts, and/or foreign language. Students matriculating between fall 2000 and spring 2011 shall have achieved competency in the following 10 knowledge areas (except such areas as may be waived by the SUNY provost): mathematics, natural sciences, social sciences, humanities, western civilization, American history, other world civilizations, arts, foreign language, and basic communication (which must include COMP 1503 or transfer equivalent). In addition, for all students the general education core must also include proficiency (at the program level) of the following two general education competencies: critical thinking and information management. Additional credit hour requirements may be necessary to meet specific accreditation standards.

202.2

To be eligible to receive the degree of bachelor of technology or bachelor of business administration, a student shall satisfactorily complete a minimum of 121 credit hours of which a minimum of one credit hour must have an HPED prefix. The student shall have a cumulative index of at least 2.0, shall have passed COMP 1503, and have an academic status of good standing. Of the 121 credit hours, 30 college-level credit hours must be in the liberal arts and sciences with at least 30 credit hours from general education approved courses. Effective for students matriculating spring 2011 and after, the general education core must contain basic communication (written and oral) and mathematics plus additional courses from at least five of the following eight other general education knowledge areas: natural sciences, social sciences, humanities, western civilization, American history, other world civilizations, the arts, and/or foreign language. Students matriculating between fall 2000 and spring 2011 shall have achieved competency in the following 10 knowledge areas (except such areas as may be waived by the SUNY provost): mathematics, natural sciences, social sciences, humanities, western civilization, American history, other world civilizations, arts, foreign language, and basic communication (which must include COMP 1503 or transfer equivalent). In addition, for all students the general education core must also include proficiency (at the program level) of the following two general education competencies: critical thinking and information management. Additional credit hour requirements may be necessary to meet specific accreditation standards.

202.3

To graduate, a student shall satisfy the requirements of the program in which he/she is matriculated and must apply, or the student can be recommended by his/her academic department.

202.4

To receive a degree, 45 upper-division credit hours (not including challenge credit) are required, of which 30 (not including challenge credit) must be completed at this college.

202.5

To be eligible to receive a degree, a student must complete and submit to the registrar a Degree Application Form by the date established by the registrar, or the student can be recommended by his/her academic department..

202.6

Waiver of the one HPED credit hour requirement may be granted by the chair of the Health and Physical Education Department. In such cases, the student must complete a minimum of 120 credit hours for graduation.

202.7

To be eligible to receive a baccalaureate degree with a minor, a student shall have completed the required credit hours in his/her major, and a student shall have completed a minimum of 18 credit hours in the minor. A maximum of six of the total credit hours can be applied to both the major and the minor.

202.8

To receive a second minor, a student shall have completed at least 12 credits that were not used in either the major or first minor.

202.9

A student must declare the minor(s) no later than the submission of the graduation application.

202.10

A degree will only be granted within a seven (7)-year period after the student has left the college.

203

Program Requirements

 

When a student changes his/her program or graduates and immediately readmits from a certificate to an associate program or from an associate to a bachelor program, provided that there is continuous enrollment, the student must meet graduation requirements in effect when the student first matriculated to the college. In all other cases, the student must meet graduation requirements for the program effective when he/she was admitted/readmitted to the college.

205

Requirements for Earning Two Degrees

205.1

In order for a student to receive two associate degrees, he/she must have earned a minimum of 90 credit hours at Alfred State College or transferred in 30 credit hours but earned a minimum of 60 credit hours at Alfred State College (not including challenge credit). The two associate programs must differ by a minimum of 30 credit hours.

205.2

In order for a student to receive two baccalaureate degrees, he/she must have earned a minimum of 150 credit hours or transferred in 90 credit hours but earned a minimum of 60 upper-division credit hours (not including challenge credit). The two baccalaureate programs must differ by a minimum of 30 credit hours.

205.3

A baccalaureate-level student may receive an associate degree in a related program or an associate-level student may receive a certificate in a related approved program, provided that he/she applied for both degrees prior to the completion of the baccalaureate or associate degree respectively.

300

Credits, Grades, and Indexes

301

Credit Hour Definition

301.1

A credit hour signifies 45 hours of student time involvement per semester per course credit hour. This may consist of 15 hours of lecture and 30 hours of preparation; 45 laboratory hours with no outside preparation; 15 hours of lecture and 30 laboratory hours; or other combination of lecture, laboratory, and preparation to 45 hours.

301.1a

One credit for directed study and/or independent study will be awarded for the equivalent of forty-five 50-minute sessions of student academic activity.

301.2

Honor points signify the quality of a student's performance for each credit hour in courses graded A through F. The number of honor points awarded per credit hour will vary from 4.0 to 0.0, depending upon the final grade earned in the course. The number of honor points is multiplied by the course credit hours to calculate the honor points earned in that course. The sum of the honor points earned is used in calculating the semester and cumulative indexes.

 

(Note: 302.1 and 304)

302

Grade Designation

302.1

The following grade designations will be used:

 

Grade

Honor Points

Meanings

 

A

4

Excellent

 

B+

3.5

High B

 

B

3

Good

 

C+

2.5

High C

 

C

2

Satisfactory

 

D+

1.5

High D

 

D

1

Minimal passing

 

F

0

Failing

 

F#

0

Failure due to academic dishonesty

 

S

0

Passing-not included in index

 

U

0

Unsatisfactory

 

E

0

Incomplete (See Sec. 302.2)

 

G

0

Withdrew or took leave of absence from

 

 

 

college while passing

 

H

0

Withdrew or took leave of absence from

 

 

 

college while failing

 

N

0

Grade not yet issued

 

P

0

Successful challenge

 

Q

0

Course taken on non-credit basis

 

NG

0

No grade

 

T

0

Transfer course

 

W

0

Dropped from course by instructor (See Sec. 502.9)

 

*

0

This symbol with a grade designates a developmental/remedial course.

 

 

 

 

 

 

 

 

 

 

 

 

302.2

A grade of E is a temporary designation that indicates incomplete work due to circumstances beyond the student's control. It shall not be issued when the student fails to meet requirements due to his/her laxity.

302.3

A grade designation of E will automatically be changed to F by the registrar if not removed during the next semester. A grade designation of E may not be changed to an N grade. A student with an E grade for a course needed to meet degree requirements will not be eligible to graduate.

302.4

Use of N Grade

 

1. The use of the N grade shall be restricted to those cooperative work experience professional practice courses, where completion of the course requirement does not adhere to the college calendar.

 

2. The N grade signifies the course is still in progress.

 

3. Use of the N grade for any course other than those described in 1 must have the approval of the student's department chair and the chair of the department in which the course is offered.

 

4. A student with an N grade on his/her record will not be eligible for graduation.

 

5. A grade designation of N will automatically be changed to F by the registrar if not removed during the following semester.

302.5

A maximum of one open elective course may be taken for a grade of S or U each semester at the student's option with his/her department chair's approval. Such a selection will be made at the time of registration for the course, and conversion of the letter grade (A-F) will be made by the registrar, using the following scale:

 

A. Grades of A through D will become S

 

B. Grade F will become U. An "open elective course" as referred to in this section is any course not specified in the student's program by name or subject area. This regulation does not apply to programs in Applied Technology, which have no provision for "open elective courses."

303

Grade Changes

303.1

A grade may be changed by the instructor of the course in which the grade is given. After one full semester has elapsed, any grade change must have the approval of the instructor's department chair. The registrar will notify the department chair(s), in which department student is enrolled and in which department the course is taught, of the grade change.

303.2

Upon graduation, grades in courses used to complete degree requirements can not be changed except in cases where 303.1 applies. Further, such courses can not be repeated or transferred, thereby changing the student's grade point average.

304

Calculating Index

304.1

Only courses completed at this college for which a grade A through F is earned will be used in computing a student's index. All other grade designations will appear on the student's permanent record, but will not be used in calculating index.

304.2

The semester index shall be calculated by dividing the total honor points earned by the total credit hours completed in that semester as specified in Sec. 304.1.

304.3

The cumulative index shall be calculated by dividing the total honor points earned by the total credit hours completed at this college as specified in Sec. 304.1.

304.4

Upon transfer from one program to another, grades for courses which are not transferred shall not be used in calculating the cumulative index. (See Sec. 305.3)

304.5

When a course is repeated, the credit hours shall be used only once, and the honor points corresponding to the highest grade earned shall be used in calculating the cumulative index. If the course cannot be repeated because it has been deleted or the department has revised the program requirements, a course of similar content may be taken in place of the original course and recorded as a "repeat." Such course substitutions must have the approval of the student's department chair and the course department chair.

305

Transfer Credit

305.1

Transfer credit procedure shall be initiated in the Enrollment Services Office.

305.2

Evaluation of transfer credit from another institution shall be made for matriculated students by the department chair or designated appointee(s) in whose department the student is enrolled using the following grades:

 

A. Credit will be given for courses passed with a grade of C or better (credit for a C minus shall not be given). In the evaluating of transfer credit, a grade of S or P will be considered equivalent to a grade of C.

 

B. Credit will be given for courses passed with a grade of C minus or better if the overall index of the courses being transferred remains at 2.0 or higher.

 

C. Credit hours granted will be equivalent to the corresponding course hours in this college. Partial credit may be granted with the approval of the department chair in whose department the course is offered.

 

D. Transferred credits from other institutions will not be included in the calculation of indexes.

305.3

Evaluation of transfer credit within the college shall be made by the department chair or designated appointee(s) in the department to which the student transfers. Grades, including Fs, for courses that have been taken and that are required in the new program shall be transferred as earned. If the student has already completed a degree at the college, no grades that were earned for that degree can be excluded from the student's academic transcript during the transfer evaluation.

305.4

Transfer from one degree program to another requires approval of the department chair of the department in which the student is registered as well as approval of the department chair of the department to which the student wishes to transfer. Such changes must be processed by the end of the fourth week of classes for the current semester. Changes after the fourth week will be effective for the subsequent semester.

305.5

A student may satisfy degree requirements by taking courses at another college and transferring no more than 12 credit hours within a seven-year period after leaving this College. This transfer program shall have prior written approval by his/her department chair. Courses transferred in this manner may replace comparable courses already taken at this college, thereby removing such courses from the calculation of index.

306

Challenge Credit

306.1

A challenge credit is a request by a matriculated student to take an examination for course credit in a subject in which he/she has competence. The challenge must be approved by the department chair or designee in which the course is offered. A student may not challenge a course for which he/she has already earned a final grade at the college.

306.2

In order to receive challenge credit, the challenger shall successfully pass a comprehensive examination as determined by the chair of the department in which the course is offered.

306.3

Tuition charges and/or examination fees for challenges will be determined by the College.

306.4

A grade of P shall be given upon successful completion of a challenge. The grade shall be treated as transferred credit in meeting graduation requirements.

307

Proficiency Examination Credit

307.1

College credit for NYS Proficiency Examinations, College Level Examination Program (CLEP), Advanced Placement Examinations, and other proficiency examinations shall be treated as transferred credit in meeting graduation requirements.

307.2

Such credit will be based on the following rules:

 

A. No more than 30 credits required for an associate's degree will be granted.

 

B. Credit for successful examination performances is based on a minimum test grade of C or a grade which is equivalent to a C, such as a 3 on Advanced Placement.

 

C. Credit may only be granted after the student has matriculated at this college.

 

D. Credit is given only for subject matter that could normally be transferred from this institution.

 

E. Evaluation for proficiency examination credit is performed by the chair of the department in which the subject related to the examination is offered.

 

F. Credit for proficiency is not counted as residence credit required in regulation 201.7.

 

G. No fee will be charged for services performed by the college in regard to these proficiency tests.

400

Classification of Students

401

General Classification of Students

401.1

By Class:

 

Associate

Level:

Freshman - 0 - 23 credit hours earned and a degree student in a associate-level program

 

Senior - 24 or more credit hours earned and a degree student in a associate-level program

 

Bachelor

Level:

Freshman - 0 - 23 associate-level credit hours earned and a degree student in a bachelor-level program

 

Sophomore - 24 - 59 credit hours earned and a degree student in a bachelor-level program

 

Junior - 60 - 89 credit hours earned and a degree student in a bachelor-level program

 

Senior - 90 or more credit hours earned and a degree student in a bachelor-level program

401.2

Other:

 

Full-time student - Currently registered for 12 or more credit hours

 

Part-time student - Currently registered for fewer than 12 credit hours

 

Degree Student - Enrolled in a program in which she/he anticipates earning a degree

 

Non-Degree Student - Enrolled in an academic area of study or continuing education program but does not anticipate earning a degree

 

Matriculated Student - Currently enrolled and admitted to the college by official approval of the State University of New York and the college Admissions Office.

 

Non-matriculated Student - Enrolled in coursework, but has not been admitted to the college by the Admissions Office.

401.3

A student who earns 30 credit hours while non-matriculated must submit a formal application for admission to the college or sign a statement that he/she does not intend to pursue a degree. A formal application for admission must be submitted no later than the semester before he/she expects to graduate.

402

Student Academic Status

402.1

Designation of Academic Status:

 

The academic status of every full-time or part-time student will be determined at the end of the regular fall and spring academic semesters.

402.1a

The academic status of "no standing" is automatically assigned to a student who withdraws, takes a leave of absence, or is suspended.

402.1b

A student's department chair, at the request of the department faculty, can make a request to the Vice President for Academic Affairs for a change in academic standing of a student at any time during a semester.

402.1c

A student with remedial or developmental coursework will have his/her standing calculated to include all courses for purposes of standing.

402.2

Changes in Academic Standing & Appeals

 

A student has the right to appeal an academic standing by submitting a formal appeal letter and attaching any supportive documentation (e.g., proof of medical illness, extenuating circumstances) to the Office of the Vice President for Academic Affairs.

402.2a

The appeal must be received within 10 business days of the calendar deadline for submitting final grades.

402.2b

Each school in the College will establish a School Academic Dismissal Appeal Committee consisting of a representative (chair or faculty member) from each academic department within that school. Academic Dismissal appeals will be reviewed by this committee.

402.2c

The school's Academic Dismissal Appeal Committee can recommend to the Dean to keep the student academically dismissed or to grant a conditional readmission where the student is placed on academic probation and must meet specific conditions or terms (e.g., repeat courses; change degree program; limit credit hours taken, attendance, etc.) recommended by this committee.

402.2d

A final decision on the Academic Dismissal Appeal Committee's recommendation will be made by the Vice President for Academic Affairs, and may also require permission of a Department Chair when a degree program change condition is imposed.

402.2e

A student required to take a semester off for any reason will need to reapply through the Admissions Office.

402.3

Good Standing:

 

A student with a cumulative grade point average (CGPA) of 2.0 or higher is considered in Academic Good Standing.

402.3a

A student failing to fulfill specific program or course grade requirements may be placed on academic probation or academic dismissal from his/her academic degree program by his/her academic department.

402.3b

A student will receive a letter of Academic Warning from the Vice President for Academic Affairs, if his/her semester grade point average (SGPA) falls below a 2.0, but cumulative grade point average (CGPA) remains at or above a 2.0.

402.4

Academic Probation:

 

A student will be on Academic Probation if his/her cumulative grade point average (CGPA) is below a 2.0 and his/her semester grade point average (SGPA) is above the academic dismissal cut-off shown in section 402.5.

402.4a

A student with a semester grade point average (SGPA) at or above a 2.0 will remain on academic probation until his/her CGPA is at or above a 2.0.

402.5

Academic Dismissal:

 

A student will be academically dismissed if his/her cumulative grade point average (CGPA) falls below a 2.0 and his/her semester grade point average (SGPA) is below the following standards:

 

# of attempted SGPA

credit hours less than:

1-18 < 1.0

19-36 < 1.5

37+ < 2.0

 

402.5a

A student may be academically dismissed from his/her academic degree program if they do not meet specific program or course grade requirements.

403

Honors

403.1

All candidates completing their degree requirements with a cumulative index of 3.5 or greater will be recognized as honor graduates, and this honor will be included in the student's academic record. Each honor graduate, based on final cumulative index calculation, will also be recognized at the Commencement exercises in a manner to be determined by the Commencement Committee. Honor graduates will be distinguished by the following categories:

 

CUM LAUDE 3.50-3.69

MAGNA CUM LAUDE 3.70-3.89

SUMMA CUM LAUDE 3.90-4.00

403.2

To be named to the Dean's List, a student must have taken at least twelve (12) GPA credit hours of course work for the semester and (A) have earned at least 3.50 semester index.

500

Registration, Scheduling, and Attendance

501.1

A student shall register according to the college calendar. Registration is completed when he/she has paid the required tuition and fees. Any student who does not complete his/her registration by the assigned day will be considered a late registrant.

 

502

Scheduling and Schedule Changes

 

502.2

A student registering for more than 19 credit hours in a semester must have the approval of his/her academic dean.

502.3

A course may be dropped until 10 instructional days after the interim grade period ends, with the approval of the student's department chair. Courses dropped during this period shall receive no grade designation.

502.3a

Courses in which a student has been failed for academic dishonesty cannot be dropped.

502.4a

Part-of-term courses may be dropped or added without fee within one week of the first class meeting and with the approval of the student's department chair and dean.

502.4b

Part-of-the-term and intersession courses may not be added after 20% of the scheduled classes have been completed, and may not be dropped after 50% of the scheduled classes have been completed.

502.5

Students may be admitted to the college within the first five instructional days of the semester. After the first five instructional days, students may only be admitted into programs that have a designated start date beyond that point in time.

502.6

A student may add a course to his/her schedule within the first five instructional days, with the approval of the student's department chair or academic advisor.

502.7

After five instructional days of the semester, a course may be added only with the approval of both the student’s department chair and the chair of the department in which the course is offered. Courses may not be added after the tenth instructional day of the semester.

502.8

A class section change within the first five days requires the approval of the student's department chair or academic advisor. After five instructional days, a section change will also require the approval of the course department chair. 

502.9

An instructor may request that the course department chair drop a student from course registration due to non-attendance or violation of standards as stated in the course syllabus or as published in the Principles of Community, with the approval of the student's department chair. The course department chair will inform the student in writing citing the reason(s). When a student is dropped from a course according to this procedure, a grade of "W" will be assigned.

502.10

A student enrolled in an associate degree program may register in no more than a total of 19 credit hours of course work designated as upper-level. Any course work with grades designated in AR 302.1 except Q or NG will be included in the 19-credit total.

503

Attendance

503.1

Each instructor shall be responsible for distributing to the students enrolled in his/her classes the printed or typed attendance requirements of the course which abide by Sec. 503.2 and Sec. 503.3. These attendance regulations must be filed in the instructor's department office.

503.2

Participation in authorized college functions such as field trips; athletic events; choir, band, and drama tours; and other intercollegiate activities shall be an acceptable reason for class absence, provided that prior to the absence the student makes arrangements with his/her instructors to make up work to be missed. Instructors need not extend make-up privileges when a student's total absence exceeds 10 percent of the scheduled class meetings.

503.3

Under existing state laws, individual students may be excused from class without penalty because of religious beliefs provided that prior to the absence the student makes arrangements with his/her instructors to make up work to be missed. Instructors need not extend make-up privileges when a student's total absence exceeds 10 percent of the scheduled class meetings.

503.4

Individual students will be excused from class without penalty due to military orders. The student must make arrangements with his/her instructors to make up work. If requested by the faculty member, military orders must be provided to the faculty member as soon as they are received by the student. Instructors need not extend make-up privileges when a student's total absence exceeds 15 percent of the scheduled class meetings.

600

Withdrawal and Readmission

601

Withdrawal from College

601.1a

A formal withdrawal or leave of absence from the college is not official until the registrar signs the required form.

601.1b

A student who receives a leave of absence, withdraws, or is academically dismissed after more than 30 instructional days into a semester shall receive a grade of G or H, depending on the student's academic standing in a course on the last day of attendance in that course.

601.1c

Continuing students who have officially withdrawn from the college are eligible to apply for readmission. The "application for readmission" form is available by contacting Admissions.

601.2

Students leaving the college during a semester without formally withdrawing, have not received a leave of absence, been academically dismissed will not receive G or H, determined as of the last day of attendance in that course.

601.3

Part-of-term courses that are completed prior to the date of withdrawal, leave of absence, or academic dismissal will be assigned a grade (A-F, G or H, or NG) at the discretion of the faculty member instructing the course, with notification to be given to the student's department chair.

601.4

Any student suspended/expelled from the college will be issued a grade of NG for each course he/she was enrolled in during the semester when he/she was suspended/expelled.

601.5

A student who is currently suspended/expelled from the college for disciplinary reasons is not eligible to apply to graduate nor can his/her name be added to any final graduation list.

602

Readmission

602.1

A student who has discontinued his/her academic program prior to meeting graduation requirements and wishes to apply for readmission must complete the Alfred State College Application for Readmission through the Admissions Office.

602.2

A student who is or will be a graduate of the college and wishes to apply for readmission must complete a SUNY Application and process it through the Application Services Center for a new program. The new program must be significantly different than the program from which the student graduated (See Section 205 for Earning Two Degrees). The Admissions Office in conjunction with the Academic Affairs Leadership Team will create acceptable readmission application procedures to implement the two parts of this regulation.

700

Examinations

701

Final Examinations

701.1

A final examination period will be included in the academic calendar at the end of each semester. Final or unit examinations will be scheduled according to the final exam matrix during the examination period for all courses, as established by the Registrar's Office. Exams for evening classes will be scheduled during the final exam period during the same day/time as the class normally meets. Departments with multiple section courses desiring combined section testing must coordinate the scheduling of this exam with the registrar's office. Faculty concluding a course with a unit exam must give the unit exam during the final examination period. All comprehensive final examinations must be scheduled during the final examination period.

701.2

The decision to have a final examination for any course will be determined by a consensus of the faculty currently teaching the course. A final exam or a final project may be used. Notice of the decision will be provided to the course department chair and announced to the students during the first week of instruction on the course syllabi.

701.3

The weight of the final examination in computing the final grade shall be at the discretion of the course instructor.