Access to Student Records

It should be noted that any parent/guardian who proves that he/she claims a student as a dependent for income tax purposes has the same rights to access. Each time a specific record is requested by a parent, the request must be in writing. (Request to review a student's education records.) All other requests for student educational records must have the written consent of the individual with the exceptions recognized by FERPA. (FERPA Waiver)

If you desire further details, a copy of the law is on file in the Student Records and Financial Services Office, Agricultural Science Building.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are as follows:

  1. The right to inspect and review the student's education records within 45 days of the day Alfred State receives a request for access. The student should submit a written request to the Student Records and Financial Services Office that identifies the record(s) he/she wishes to inspect. The Student Records and Financial Services Office will make arrangements for access and notify the student of the time and place where the records may be inspected. If the request is submitted to the Student Records and Financial Services Office and the Student Records and Financial Services Office does not maintain those records, the Student Records and Financial Services Office shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student's education records that the student believes are inaccurate. A student may ask Alfred State to amend a record that he/she believes is inaccurate or misleading. He/she should write to the college official responsible for the record, clearly identify the part of the record he/she wants changed, and specify why it is inaccurate. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally identifiable information included in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the College Council, or a student serving on an official committee (such as a disciplinary or grievance committee) or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  4. The right to file a complaint with the U. S. Department of Education concerning alleged failures by Alfred State to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are: Family Compliance Office, U.S. Department of Education, Washington, DC 20202-4605.