6 - Residence Hall Access and Visitation

Philosophy and Rationale

The following section outlines the room visitation policy for Alfred State. A copy of this policy and any subsequent visitation rules and regulations must be given to each resident upon his/her registration in that residence hall. Its purpose is to formulate and communicate the minimum requirements for safeguarding the rights of the individuals and for providing security for the residence hall and its residents.

It will be the responsibility of each student to make every reasonable effort to resolve visitation conflicts. If an individual problem cannot be settled with the assistance of the student staff, the student staff member will approach the residence hall director and request his/her advisement. The residence hall director will suggest possible courses of action to settle the dispute.

The use of residence hall facilities is limited to residents and their visitors and/or overnight guests complying with regulations established by the Student Conduct Code and by each residence hall. Any unaccompanied non-resident may be deemed a trespasser and may be subject to immediate removal from the residence hall.

The residence hall director, with the approval of the department head, shall have the authority to revoke visitation privileges for a residence hall, a floor, or an individual. The following will constitute grounds for loss of privileges: continued inability or unwillingness to accept the responsibilities of visitation in a mature, considerate manner; any unaccountable physical damage within the residence hall; and any unregistered overnight guest/visitor whose presence is known by one or more residents. If necessary, guests whose privileges have been revoked may be escorted from a residence hall by University Police.

The residence hall environment is a living/learning community which respects all students’ rights to personal privacy, free access to living accommodations, an atmosphere conducive to study, and the personal safety and protection of personal property.

It will be the responsibility of each student to make every reasonable effort to resolve conflicts involving questions of equal yet opposing rights and cases pertaining to infringement of personal rights, such as:

6.1 a Responsibilities of Hosts: It is the responsibility of student hosts to abide by all rules and regulations set for the in the Student Code of Conduct and Residential Life policies, and ensure that their guests also adhere to College policy.

Range of Sanctions: Disciplinary Warning to Disciplinary Probation

Information: The following list itemizes the specific responsibilities and liabilities of student hosts:

  • A visitor is any person who is not a resident and does not remain overnight. When present in a residence hall between 10 p.m. and 1 a.m. Sunday – Thursday or 10 p.m. and 3 a.m. Friday and Saturday, all visitors must register with the student staff and obtain a visitor’s pass. Failure of the visitor to leave the residence hall and to return the visitor’s pass will result in disciplinary sanctions.
  • An overnight guest is any person who is not a resident of the residence hall and remains after 1 a.m. (Sunday – Thursday) or 3 a.m. (Friday and Saturday). He/she is given an overnight guest identification form which must be completed and carried at all times and presented upon request by University Police, residence hall director, or student staff.
  • If a student (host) has a visitor/overnight guest in the building after 10 p.m., it is the responsibility of the host to ensure that the visitor/overnight guest registers with residence hall staff.
  • No more than two overnight guests or visitors per resident at one time are allowed.
  • A visitor or guest, registered with a student, is limited to three overnight visits within a 10-day period. Residence Life professional staff may grant extensions.
  • Infringement of a roommate’s personal rights and property is not permitted.
  • Overnight guests are not permitted during morgue hours without prior approval of the residence hall director.
  • All non-residents must be escorted by a resident host. Study groups after 10 p.m. are possible in assigned areas with prior permission of the residence hall director.
  • Separate lavatory facilities must be used as designated for men and women. Violators may be subject to immediate removal.
  • The host must make certain that the visitor/overnight guest knows and adheres to College and residence hall rules and regulations. The host will be responsible for the action of the visitor/overnight guest including any financial responsibility for damage done by the visitor/overnight guest.
  • Rooms may not be used by any person(s) without a resident of the room present. Each resident is responsible for any and all activity which occurs in his/her own room.
  • If a student allows a non-resident access to a residence hall, the student host is responsible for the guest’s behavior and/or cost of any damage done.
  • If a student is a visitor or guest in another residence hall, it is the responsibility of both the student and host to see that the student is registered. If the person enters the building before 10 p.m., he/she must sign in at 10 p.m. with student staff. Failure to register a visitor is grounds for disciplinary action against both the host and the guest(s).
  • Gaining or permitting access to a residence hall through a door other than the one designated as the main entry will result in disciplinary action.
  • Visitors under the age of 17 must be signed in with a family member and have one-day prior written parent/guardian permission. Minor visitors, as in all guests, must be supervised at all times by their student host.

6.1 b. Responsibilities of Visitor/Guests: It is the responsibility of both students and non-students to adhere to all rules and regulations set forth in the Student Code of Conduct and Residential life policies when visiting Alfred State students on College premises.

Range of Sanctions: Disciplinary Warning to Disciplinary Probation

Information:The following list itemizes the specific responsibilities and liabilities of visitors/guests:

  • A visitor is any person who is not a resident and does not remain overnight. When present in a residence hall between 10 p.m. and 1 a.m. Sunday – Thursday or 10 p.m. and 3 a.m. Friday and Saturday, all visitors must register with the student staff and obtain a visitor’s pass. Failure of the visitor to leave the residence hall and to return the visitor’s pass will result in disciplinary sanctions.
  • An overnight guest is any person who is not a resident of the residence hall and remains after 1 a.m. (Sunday – Thursday) or 3 a.m. (Friday and Saturday). He/she is given an overnight guest identification form which must be completed and carried at all times and presented upon request by University Police, residence hall director, or student staff.
  • A visitor or guest, registered with a student, is limited to three overnight visits within a 10-day period, Residence Life professional staff may grant extensions.
  • Overnight guests are not permitted during morgue hours without prior approval of the residence hall director.
  • All non-residents must be escorted by a resident host. Study groups after 10 p.m. are possible in assigned areas with prior permission of the residence hall director.
  • Separate lavatory facilities must be used as designated for men and women. Violators may be subject to immediate removal.
  • The host must make certain that the visitor/overnight guest knows and adheres to College and residence hall rules and regulations.The host will be responsible for the action of the visitor/overnight guest including any financial responsibility for damage done by visitor/overnight guest.
  • Rooms may not be used by any person(s) without a resident of the room present. Each resident is responsible for any and all activity which occurs in his/her own room.
  • If a student is a visitor or guest in another residence hall, it is the responsibility of both the student and the host to see that the student is registered. If the person enters the building before 10 p.m., he/she must sign in at 10 p.m. with the student staff. Failure to register a visitor in grounds for disciplinary action against both the host and the guest(s).
  • Gaining or permitting access to a residence hall through a door other than the one designated as the main entry will result in disciplinary action.
  • Visitors under the age of 17 must be signed in with a family member and have one-day prior written parent/guardian permission. Minor visitors, as in all guests, must be supervised at all times by their student host.

Alfred State students found to be in violation of guest policy or other violation of the Student Code of Conduct while visiting another residence hall may be banned from the residence hall where the infraction occurred.

Non-Alfred State students visiting the campus and believed to be involved in a violation of this policy or the Student Code of Conduct may be immediately banned from the campus.

6.2 Entering a residence hall during a period of limited access without showing proper identification is prohibited.

Range of Sanctions: Disciplinary Warning to Disciplinary Probation